How to hire a procurement services manager

How to hire a procurement services manager, step by step

Here's a step-by-step procurement services manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a procurement services manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new procurement services manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the procurement services manager you need to hire. Certain procurement services manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A procurement services manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, procurement services managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of procurement services managers.

   Type of Procurement Services Manager	Description	Hourly rate
   Procurement Services Manager	Purchasing managers plan, direct, and coordinate the buying of materials, products, or services for wholesalers, retailers, or organizations. They oversee the work of procurement-related occupations including buyers and purchasing agents.	$33-70
   Director Of Purchasing	A director of purchasing oversees the procedures related to buying resources and supplies, directing operations from planning to execution while adhering to standards and company policies. They primarily perform research and assessments to understand project needs in terms of price, quality, and delivery time... Show more	$32-79
   Materials Director	A materials director oversees daily operations of a purchasing office and storeroom. They oversee an organizations' policies, supervise staff within the purchasing office, distribute supplies, carry out requisitions, coordinate warehouse activities, and maintain relationships with vendors... Show more	$44-83

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Strategic Sourcing
   • Supplier Performance
   • RFP
   • Real Estate
   • SOX
   • Purchase Orders
   • Cost Savings
   • Procurement Process
   • Supplier Management
   • Cost Reduction
   • Procurement Policies
   • Direct Reports
   • Procurement Strategies
   • Professional Services

   Check all skills

   Responsibilities:

   • Lead several highly visible project which require project oversight, budget management and ongoing communication.
   • Create IFB / RFQ proposal documents.
   • Define RFQ and purchasing recommendations that support business goals, in concert with companyobjectives.
   • Identify and implement purchasing relate process improvements within ERP system.
   • Sponsor supplier contract life-cycle management process for all purchase commodities with support of executive management and internal and external auditors.
   • Perform competitive RFX processes, source selection, negotiate legal and business terms and conditions through negotiations and perform contract administration.

3. Make a budget

   Including a salary range in your procurement services manager job description is one of the best ways to attract top talent. A procurement services manager can vary based on:

   • Location. For example, procurement services managers' average salary in hawaii is 50% less than in california.
   • Seniority. Entry-level procurement services managers 52% less than senior-level procurement services managers.
   • Certifications. A procurement services manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a procurement services manager's salary.

   Average procurement services manager salary

   $101,878yearly

   $48.98 hourly rate

   ---

   Entry-level procurement services manager salary

   $70,000 yearly salary

   Updated January 14, 2026

4. Writing a procurement services manager job description

   A good procurement services manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a procurement services manager job description:

   Procurement services manager job description example

   New Life Staffing has a direct hire position available with our client in Philadelphia or Reading PA.
   The incumbent will: Support global procurement strategies Design, implement, and manage sourcing strategies for the organization
   Analyze supply base, category market conditions, stakeholder requirements, pricing trends, and competitive benchmarking to determine appropriate sourcing strategies
   Deliver category management services, including strategic sourcing, process improvement, risk management, supplier performance management, and continuous cost and performance improvement
   Develop and implement cost savings/value creation projects across professional services categories
   Establish and evaluate performance dashboard/metrics for professional services categories
   Structure, negotiate, and manage service and supply agreements with suppliers, including complex long-term strategic agreements, short-term transactional agreements and project-based or consulting agreements
   Support Carpenter Technology's Business Transformation (BTE) initiatives including procurement business process design, gap analysis and change management plan
   Proactively engage, influence, and collaborate with the Finance, IT, Supply Chain, Marketing, Human Resources, Legal, Quality, R&D and Operations teams to ensure alignment on business objectives and project plans
   Drive stakeholder engagement within the IT, Professional Services – Finance, Marketing, Human Resources, Legal, Travel and Consulting Categories
   Ensure compliance with Carpenter purchasing policies and procedures, business code of conduct, ethical practices and adherence to relevant laws and regulations
   Manage the source to pay process to support business operations across the organization to ensure consistency and best practices are implemented
   Lead, motivate, and develop employees within Procurement organization
   Perform all other duties, tasks, and special projects as assigned Requirements: Bachelor's degree in Business, Procurement, Supply Chain, or related field required 5+ years' procurement, category management, and strategic sourcing experience
   Demonstrated knowledge of procurement systems, processes, and procedures
   Demonstrated category management expertise in one or more of the following IT (Cloud, Hosting, SaaS Agreements, Digital, Hardware, Software License Agreements), Professional Services – Finance, Marketing (Creative agencies, Print) Human Resources (Benefits, Contingent Resources, Recruiting Services), Legal, Travel and Consulting (both T&M and Fixed Cost Engagements) Categories
   Proven excellence in professional services contract language, contract negotiation, contract management, conflict resolution and customer service skills
   Demonstrated project management and execution skills with ability to manage multiple large complex projects with competing priorities and timelines
   Strong organizational skills, including the ability to plan, implement, and execute procurement strategies
   Strong analytical skills with a deep understanding of financial analysis
   Ability to quickly analyze data, as well as extrapolate and communicate insights
   Excellent communication and interpersonal skills—reading, writing, and listening
   Proficiency with Microsoft Office Suite

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5. Post your job

   To find the right procurement services manager for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with procurement services managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit procurement services managers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your procurement services manager job on Zippia to find and recruit procurement services manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting procurement services managers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new procurement services manager

   Once you've found the procurement services manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new procurement services manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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