How to hire a purchasing expediter

How to hire a purchasing expediter, step by step

Here's a step-by-step purchasing expediter hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a purchasing expediter job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new purchasing expediter
• Step 8: Go through the hiring process checklist

Post a purchasing expediter job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The purchasing expediter hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a purchasing expediter to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a purchasing expediter that fits the bill.

   Here's a comparison of purchasing expediter salaries for various roles:

   Type of Purchasing Expediter	Description	Hourly rate
   Purchasing Expediter	Buyers and purchasing agents buy products and services for organizations to use or resell. They evaluate suppliers, negotiate contracts, and review the quality of products.	$14-22
   Landman	Landmen are referred to as the public-facing side of a gas, mineral, and oil exploration and production team. They are professionals who interact and negotiate directly with landowners for the acquisition of gas and oil drilling leases... Show more	$25-61
   Material Analyst	A materials analyst is responsible for managing the assets and materials of an organization, ensuring the adequacy of office inventories to support business operational functions. Materials analysts identify cost-reduction materials by coordinating with trusted suppliers and third-party vendors... Show more	$23-42

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Purchase Orders
   • Delivery Dates
   • MRP
   • Due Dates
   • Production Schedules
   • Inventory Control
   • ERP
   • Logistics
   • R
   • Cost Savings
   • ETA
   • Back Orders
   • RAN
   • A/P

   Check all skills

   Responsibilities:

   • Work extensively in ERP system to manage entire procurement process.
   • Purchase components for production; run daily production schedule; manage inventory of items; source alternative items for production
   • Assess requisitions; obtain RFI's, RFQ's and on occasion, RFP's.
   • Process RMA returns for reject parts.
   • Approve quotes that are provided from the MRO.
   • Prepare and send out RFQ's to vendors.

3. Make a budget

   Including a salary range in your purchasing expediter job description is one of the best ways to attract top talent. A purchasing expediter can vary based on:

   • Location. For example, purchasing expediters' average salary in indiana is 31% less than in washington.
   • Seniority. Entry-level purchasing expediters 34% less than senior-level purchasing expediters.
   • Certifications. A purchasing expediter with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a purchasing expediter's salary.

   Average purchasing expediter salary

   $38,564yearly

   $18.54 hourly rate

   ---

   Entry-level purchasing expediter salary

   $31,000 yearly salary

   Updated December 20, 2025

4. Writing a purchasing expediter job description

   A good purchasing expediter job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a purchasing expediter job description:

   Purchasing expediter job description example

   • Medical, Dental, Vision Coverage
   • Short term/long term insurance, life insurance & more
   • 401k with Employer Match
   • Sick time & Paid time off
   • Up to 10 paid holidays a year
   • Education & Growth opportunities
   • Tuition reimbursement program

   Why work for ACO?

   Join a global family owned company with office/ production in 45+ countries that has been in business for 75 years. ACO products are designed and manufactured with the belief that the company positively impacts the use of one of earth’s greatest resources, water. ACO is rooted with the team player spirit, encouraging self-development and growth, and promotes a safe and healthy work environment for all of its employees. Our Casa Grande facility is located off the I-10 near the Casa Grande Municipal Airport. It is a short 30-minute drive south of the East Valley.

   Who is ACO?

   ACO. we care for water

   A central theme to everything we do is products and technology that care for water – our system chain of ‘collect, clean, hold, release’ reflects this and our business constantly revolves around the care and management of water

   What the role entails

   • Contact suppliers to ensure on-time deliveries (expedite)
   • Generate quotes/bids from requisitions
   • Enter and issue purchase orders to suppliers via email
   • Work with suppliers to solve delivery issues
   • Assist with ERP system information integrity by reviewing PO’s
   • Expedite material based on needs
   • Responsible for the purchase of MRO items
   • Confirms shipping dates with vendors
   • Monitors shipping notices to avoid potential problems with deliveries
   • Assigns tracers to shipments to identify delays once order is in transit
   • Maintains business relationships with suppliers to ensure their assistance if an unexpected event requires expedited shipping of an order

   
   

   EDUCATION and/or EXPERIENCE

   • High school diploma or equivalent is required
   • 1-2 years’ experience data entry
   • Supply chain certification preferred
   • Manufacturing related experience preferred

   $19.11 -$25.82 an hour

   Copy this example

   

5. Post your job

   There are a few common ways to find purchasing expediters for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your purchasing expediter job on Zippia to find and recruit purchasing expediter candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with purchasing expediter candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new purchasing expediter

   Once you've found the purchasing expediter candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new purchasing expediter first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a purchasing expediter?