How to hire a regional administrative assistant

How to hire a regional administrative assistant, step by step

Here's a step-by-step regional administrative assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a regional administrative assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new regional administrative assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a regional administrative assistant, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A regional administrative assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, regional administrative assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of regional administrative assistants.

   Type of Regional Administrative Assistant	Description	Hourly rate
   Regional Administrative Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$14-24
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • Travel Arrangements
   • PowerPoint
   • Provides Administrative Support
   • Office Equipment
   • Data Entry
   • Telephone Calls
   • Meeting Minutes
   • Conference Calls
   • Administrative Tasks
   • Financial Reports
   • SharePoint
   • Event Planning
   • Customer Issues
   • Direct Reports

   Check all skills

   Responsibilities:

   • Create and manage the internal SharePoint website.
   • Manage work, holiday and vacation time with Kronos timekeeping system.
   • Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
   • Collect and redistribute estimated payroll and overtime hours on a weekly basis.
   • Create several executive-level PowerPoint presentations tracking critical business measurements for regional business reviews.
   • Schedule, register, or revise appointments and meetings for patients and physician while maintaining accuracy using multiple medical software applications.

3. Make a budget

   Including a salary range in your regional administrative assistant job description is one of the best ways to attract top talent. A regional administrative assistant can vary based on:

   • Location. For example, regional administrative assistants' average salary in arkansas is 42% less than in massachusetts.
   • Seniority. Entry-level regional administrative assistants 41% less than senior-level regional administrative assistants.
   • Certifications. A regional administrative assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a regional administrative assistant's salary.

   Average regional administrative assistant salary

   $39,799yearly

   $19.13 hourly rate

   ---

   Entry-level regional administrative assistant salary

   $30,000 yearly salary

   Updated December 5, 2025

4. Writing a regional administrative assistant job description

   A job description for a regional administrative assistant role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a regional administrative assistant job description:

   Regional administrative assistant job description example

   With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!
   ELS is hiring for the position of Regional Administrative Assistant in Phoenix, Arizona.
   
   What you'll do:
   
   The Regional Administrative Assistant provides clerical and administrative support to the regional executives including VPs and SVP. This position manages calendars, maintains files, plans meetings and events, prepares presentations and works on ad hoc projects.
   
   Your job will include:
   
   Write and distribute reports and business correspondence. Update and maintain sales license records for the region. Coordinate travel for executives and managers. Instruct and supervise part-time and temporary employees as needed. Plan and coordinate regional manager summits. Maintain capital expenditure files and records. Assist community personnel and direct them to appropriate departments as necessary. Help foster a collaborative team environment. Coordinate compliance with human resources, risk management and accounting policies and procedures.
   
   Skills & experience you need:
   
   Bachelor's degree, or an equivalent combination of education and experience. 5+ years of experience as an Executive Assistant preferred. Strong Microsoft Office Suite skills, as well as the ability to perform word processing and data entry. Detail oriented with strong written and verbal communications skills. Ability to manage multiple projects simultaneously and prioritize appropriately. Ability to effectively present information and respond in a timely and direct manner to questions from managers, clients, vendors, customers and the general public. Experience working in a residential property management environment is beneficial.
   
   In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.
   
   We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.
   
   As an Equal Opportunity Employer, we welcome and thank all applicants.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right regional administrative assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your regional administrative assistant job on Zippia to find and recruit regional administrative assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit regional administrative assistants, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new regional administrative assistant

   Once you have selected a candidate for the regional administrative assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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