How to hire a regulatory administrator

How to hire a regulatory administrator, step by step

Here's a step-by-step regulatory administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a regulatory administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new regulatory administrator
• Step 8: Go through the hiring process checklist

Post a regulatory administrator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you start hiring a regulatory administrator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect regulatory administrator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of regulatory administrator salaries for various roles:

   Type of Regulatory Administrator	Description	Hourly rate
   Regulatory Administrator		$24-50
   Administrator	Administrators are administrative professionals who oversee the whole office or department. They manage office activities and supervise administrative functions in the office... Show more	$22-54

2. Create an ideal candidate profile

   Common skills:

   • Regulatory Compliance
   • FDA
   • IRB
   • Internal Audit
   • State Regulations
   • Sops
   • Federal Regulations
   • Clinical Trials
   • Regulatory Submissions
   • Regulatory Changes
   • Training Programs
   • Institutional Review
   • Regulatory Policies
   • Litigation

   Check all skills

   Responsibilities:

   • Manage many shipments and process many 15 day FDA drug incident reports.
   • Manage and submit regulatory permit and notification applications to USDA to import, move and release regulate plant materials.
   • Research FDA website to identify medical device guidance (s) for submissions.
   • Generate quarterly steering committee reports, interact with remote pharmacy staff and aid in company compliance with HIPAA.
   • Create methods to be audit ready all the time, including document control and staying up-to-date on ISO changes.
   • Monitor inadvertent HIPAA disclosures make throughout the enterprise and identify any questionable business practices.

3. Make a budget

   Including a salary range in your regulatory administrator job description is a great way to entice the best and brightest candidates. A regulatory administrator salary can vary based on several factors:

   • Location. For example, regulatory administrators' average salary in hawaii is 43% less than in new jersey.
   • Seniority. Entry-level regulatory administrators earn 52% less than senior-level regulatory administrators.
   • Certifications. A regulatory administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a regulatory administrator's salary.

   Average regulatory administrator salary

   $72,672yearly

   $34.94 hourly rate

   ---

   Entry-level regulatory administrator salary

   $50,000 yearly salary

   Updated December 16, 2025

4. Writing a regulatory administrator job description

   A regulatory administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a regulatory administrator job description:

   Regulatory administrator job description example

   This administrative position earns a competitive salary of $62,000 - $70,000/year . We provide excellent benefits , including medical, dental, life insurance, disability insurance, paid time off (PTO), flexible schedules, an employee assistance program, paid holidays, annual performance raises, and an annual cost-of-living adjustment . If this sounds like the right opportunity for you, apply today!

   
   

   ABOUT LAUREL HILL CENTER

   Established in 1972, we are committed to helping people with psychiatric disabilities make choices and acquire skills that increase their self-reliance and ability to live and work in the community. Using behavioral health evidence-based practices, we effectively address social determinants of health, such as housing, employment, and education. We are dedicated to investing in our clients, their families, and their communities while inspiring hope and instilling confidence in our clients.

   We strive to provide a supportive work environment that helps our employees build successful careers as well as encourage a healthy work-life balance !

   
   

   A DAY IN THE LIFE OF A REGULATORY COMPLIANCE ADMINISTRATOR

   In this position, you provide oversight for contracts, policies, and procedures. You focus on ensuring that policies and procedures are in compliance with applicable laws and regulations, contract requirements, and internal processes, including operational audits. Because regulatory compliance and risk management are essential to the business, that is always your priority.

   You keep up-to-date on current legislative and industry topics that might affect operations. You monitor internal controls and identify possible areas of risk. Additionally, you help to provide training to staff in your areas of responsibility. Ensuring effective and efficient regulatory compliance fills you with a deep sense of satisfaction, which is why you're perfect in this administrative role!

   
   

   RECRUITMENT DECLARATION

   Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from various backgrounds. Laurel Hill Center will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

   
   

   QUALIFICATIONS

   This position requires the following abilities:

   • Working knowledge in multiple areas of compliance, including risk management, audit, investigations, ethics, legal, and policy development
   • Strong interpersonal skills in the areas of communication, collaboration, influence, negotiation, motivation, and relationship-building
   • Ability to read and interpret laws, regulations, and contracts, as well as integrate changes into policies and procedures
   • Ability to identify complex problems and potential risk vulnerabilities and develop, evaluate, and implement solutions
   • Ethical and principled decision-making

   Other requirements:

   • Bachelor's degree or higher
   • Valid Oregon driver's license
   • Willingness to undergo a background check and drug screening upon hire
   • Full vaccination against COVID-19

   
   

   Do you enjoy meeting new people and learning new things? Are you an exceptional problem-solver? Do you excel in collaboration and administration? If yes, you might just be perfect for this administrative position!

   
   

   WORK SCHEDULE

   This full-time administrative position typically works five 8-hour days , Monday - Friday , between 8:00 am - 5:00 pm . The position is office-based with some telework possible.

   
   

   ARE YOU READY TO JOIN OUR ADMINISTRATIVE TEAM?

   If you feel that you have the right skills and would be right for this regulatory compliance job, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

   Location: 97401

   Copy this example

   

5. Post your job

   There are a few common ways to find regulatory administrators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your regulatory administrator job on Zippia to find and recruit regulatory administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit regulatory administrators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new regulatory administrator

   Once you have selected a candidate for the regulatory administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new regulatory administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a regulatory administrator?