How to hire a secondary school registrar

How to hire a secondary school registrar, step by step

Here's a step-by-step secondary school registrar hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a secondary school registrar job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new secondary school registrar
• Step 8: Go through the hiring process checklist

Post a secondary school registrar job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The secondary school registrar hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect secondary school registrar also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents secondary school registrar salaries for various positions.

   Type of Secondary School Registrar	Description	Hourly rate
   Secondary School Registrar	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$11-51

2. Create an ideal candidate profile

   Common skills:

   • Open Enrollment
   • Data Entry
   • Grade Changes

   Responsibilities:

   • Provide procedural information relating to probate filings by routinely answering customer's questions via telephone and/or personal contact with customer.
   • Escort visitors throughout Garda property.

3. Make a budget

   Including a salary range in your secondary school registrar job description is a great way to entice the best and brightest candidates. A secondary school registrar salary can vary based on several factors:

   • Location. For example, secondary school registrars' average salary in idaho is 54% less than in alaska.
   • Seniority. Entry-level secondary school registrars earn 78% less than senior-level secondary school registrars.
   • Certifications. A secondary school registrar with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a secondary school registrar's salary.

   Average secondary school registrar salary

   $51,598yearly

   $24.81 hourly rate

   ---

   Entry-level secondary school registrar salary

   $24,000 yearly salary

   Updated December 23, 2025

4. Writing a secondary school registrar job description

   A secondary school registrar job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a secondary school registrar job description:

   Secondary school registrar job description example

   SUMMARY DESCRIPTION:
   
   Under general supervision, performs varied and responsible work in the registration and transfer of students, and in the preparation and maintenance of student records and transcripts for a senior high school. Work of the class consists of applying specialized procedures to maintain and operate registration processes at the senior high schools. Workers maintain contacts with colleges, universities, national testing services and employers. Considerable judgment is exercised in the release of confidential information, retention of information in the student official record, and researching and interpreting information to be entered into the record. Volume and nature of work follows the school cycle from enrollment to graduation, and employees exercise considerable independence in scheduling work to achieve maximum efficiency. Employees are required to exercise extreme tact in working with confidential information.
   
   CERTIFICATE LICENSE:
   
   None
   
   KNOWLEDGE, SKILLS, and ABILITIES:
   
   Considerable knowledge of modern office practices and procedures with specific reference to records management, school curriculum, and course credit system; considerable knowledge of business English, vocabulary, spelling, and arithmetic. Ability to verify incoming records, maintain a complete record system and assemble and organize data and prepare reports from such records; ability to work independently and to exercise tact and sound judgment in working with confidential information; ability to make student referrals to appropriate school personnel, make decisions in accordance with established policies and procedures, and maintain clerical records and prepare reports. Ability to work effectively with students, administrators and instructional staff, and other school employees, and the central office staff. Ability to supervise clerical personnel. Skill in the proficient operation of a typewriter and use of computer terminal to operate a data system; skill in operating word-processing equipment. Good human relations skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
   
   EDUCATION, TRAINING, and EXPERIENCE:
   
   Associates degree required. Coursework in guidance or counseling. Bachelors degree preferred. Two plus years experience working with students in a school system including some experience or familiarity with Montgomery County Public Schools. Working knowledge of MS Office Suite of products, database software such as FileMaker Pro. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right secondary school registrar for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your secondary school registrar job on Zippia to find and recruit secondary school registrar candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with secondary school registrar candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new secondary school registrar

   Once you've selected the best secondary school registrar candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new secondary school registrar. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a secondary school registrar?