Secretary to the vice president resume examples from 2026

Land interviews using Zippia's AI-powered resume builder.

Create my resume See all templates

Updated March 26, 2025

6 min read

All resume examples

Secretary to the vice president resume

Nicholas Andrews

(880) 555-9528 | nandrews@example.com

Philadelphia, PA | 56498 E. Park Ln. - 40485

Work experience

2013 - Present
Secretary To The Vice President, Keystone Health Plan East - Philadelphia, PA
- Coordinate travel arrangements and reimbursements for executives through Concur (expense reimbursement system).
- Provided secretarial/administrative support to the Assistant Vice President and 34 audit staff members.
- Coordinate meetings and special events; also coordinated space management functions.
- Prepare payroll for on call physicians.
- Created and edited all PowerPoint presentations and ensured they ran timely during corporate presentations.
2010 - 2013
Senior Secretary, Cigna - Philadelphia, PA
- Provided administrative support to the SVP and underwriting department for Group Insurance.
- Developed, maintained, and revised policies, procedures and user training materials for Employment Services.
- Assisted Contractors and City Officials researching hard copy files and database files, answered questions relating to office policies and procedures.
- Traveled to tradeshows in order to manage client meetings program, organize presentations and assisted with general administrative functions.
2009 - 2010
Office Administrator, H&R Block - Philadelphia, PA
- Scheduled conference rooms for meetings, and processing catering invoices for accounts payable.
- Listen to voice mail for pertinent information to ensure consistency in communication.
- Coordinated CONUS and OCONUS travel arrangements, orders, and reimbursement through Defense Travel System (DTS).
2005 - 2009
Leasing Agent, Village Green Holding - Chicago, IL
- Team Supervisor of leasing consultants.
- Conducted property tours for potential residents, maintained and updated all resident files.
- Maintain a 95% occupancy rate for entire community 90 days in advance.
- Trained leasing consultants on all paper work, phone etiquette, and approval process in accordance with company policy and procedures.
- Leased 22 apartments at Riverside Park Apartments, while learning many key aspects of residential property management.

Skills

Scheduling Meetings
Telephone Calls
Personnel Files
Staff Members
Insurance Companies
Administrative Tasks
Craigslist
Regulatory Agencies
High Volume
Medical Supplies

Education

Bachelor's Degree, Accounting (2002 - 2005)
DeVry University
Oakbrook Terrace,

Secretary to the vice president resume

Joe Allen

(900) 555-3392 | jallen@example.com

Rock Hill, SC | 36843 E. Evergreen Rd. - 63910

Work experience

2017 - Present
Secretary To The Vice President, First Data - Rock Hill, SC
- Create deal-specific memos and PowerPoint presentations for Sr.
- Coordinate the tracking of attendance, movement and recognition for the direct reports of the Vice President's organization.
- Participated on weekly and monthly conference calls with all facilities regarding financials and operations.
- Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Prepared all payroll and tax deposits.
2013 - 2017
Senior Counselor, CampCo - Rock Hill, SC
- Mentor both general and special education children.
- Coordinated daily activities and ensured a safe environment for young campers.
- Developed daily activities for campers Supervised campers on a daily basis to ensure their safety Prepared activity spaces for campers
- Planned daily activities for more than three hundred girls ranging from age 8 to 14 Oversaw counselors and their cabins
- Lead Daily activities Trained in different areas to better myself as a counselor Learned all different aspects of camp
2011 - 2013
Law Clerk, Goldman Sachs - New York, NY
- Worked independently for #1 Internet team ranked by Institutional Investor to publish comprehensive report on global expansion of Internet businesses.
- Worked directly with General Counsel on broadcasting agreements.
- Associate Attorney in Corporate, Banking and Real Estate Department of this large Phoenix law firm (now Perkins Coie).
- Drafted pleadings, motions, and other legal documents.
- Researched legal problems for general counsel including employee background checks.
2007 - 2010
Records Clerk, Resource Management Service - Gainesville, FL
- Provided quick and professional customer service for requests online, by phone or in person.
- Ordered file room supplies as needed.
- Process expense envelopes for the firms internal employees* Scanned Federal Practice receipts to SharePoint.
- Maintain inventory of all case files using computer based record management system.
- Sorted and filed medical records for Parallon Business Solutions physically and electronically on a daily basis.

Skills

General Correspondence
Computer System
Client Files
Risk Management
Hippa
Police Reports
Computer Records
Powerpoint
Compliance Issues
Project Management

Education

Master's Degree, Law (2010 - 2011)
Florida Coastal School of Law
Jacksonville,
Bachelor's Degree, Law (2004 - 2007)
University of Florida
Gainesville,

Secretary to the vice president resume

Eric Holmes

(650) 555-2472 | eholmes@example.com

Tempe, AZ | 39719 S. Elm Ln. - 91995

Work experience

2020 - Present
Secretary To The Vice President, Arizona State University - Tempe, AZ
- Prepared budget documents and spreadsheet analyses for schools and district locations Assisted in preparing FTE schedules and projections Processed payroll transactions
- Performed complex and confidential administrative functions including developing and typing written correspondence.
- Designed and implemented PowerPoint presentations and created financial based Excel performance analyses.
- Use of SAP to create assets, requisitions and clinic purchase orders.
- Coordinated the timely dissemination of company reports, PowerPoint presentations for board meetings and minutes.
2019 - 2020
Senior Executive Assistant, Wells Fargo - Tempe, AZ
- Scheduled travel and processed expense reports for Executives and Direct Reports.
- Create Quarterly Recognition Event, including PowerPoint presentation and certificates for staff recognitions.
- Set up meetings for department including travel SVP and his managers, & other groups.
- Generated reports in MS Word, Excel and PowerPoint.
- Managed operations of the Wachovia enterprise HR CTS program.
- Assisted Vice President with planning for symposium to include break-out sessions, meals, room assignments, and travel arrangements.
2016 - 2019
Executive Secretary, State Farm - Phoenix, AZ
- Drafted and produced legal documents, presentations, and other correspondence with advanced knowledge of Microsoft Office Suite.
- Monitored budgets and payroll records, and reviewed financial transactions.
- Reviewed Compliance and Ethics Hotline Complaints and forwarded to appropriate Human Resources Manager.
- Coordinated of Agenda for VP of Finance and realize general office work.
2015 - 2016
Office Secretary (Part-Time), SAN Diego Community College District - San Diego, CA
- Compiled and distributed PowerPoint presentations for monthly meetings.
- Participate in improving processes, procedures, policies, and assist in ensuring staff compliance with shelter rules and regulations.
- Organized meeting agendas and meeting materials.
- Coordinate communication between 3 complex entities: Kenwood, Bancroft and MPS District Office.

Skills

Word Processing
Conference Calls
CPR
Administrative Functions
HR
Telephone Calls
Special Education
Personnel Files
Office Procedures
Personal Information

Education

Associate's Degree, Business (2014 - 2016)
Ashford University
San Diego,

Secretary to the vice president resume

Grace James

(210) 555-7941 | gjames@example.com

New Brunswick, NJ | 43120 N. Main Ave. - 84773

Work experience

2011 - Present
Secretary To The Vice President, AT&T - New Brunswick, NJ
- Travel arrangements, and one-on-one personal attention provided to GM's immediate needs.
- Credit Card Reconciliation, processed payroll, and data entry.
- Complete responsibility of Managing Partner's calendar Coordinate meetings and travel arrangements PowerPoint Presentations
- Assist Human Resources with onboarding new employees.
- Input payroll information for new hires and existing employees.
2007 - 2011
Senior Secretary, AT&T - New Brunswick, NJ
- Worked with Word Perfect; Excel spreadsheets; Access; PowerPoint.
- Prepared sales, lease, and financial presentation with the use of PowerPoint software.
- Provided support to staff members to alleviate workload when able, while still accomplishing overall priorities.
- Maintained attendance records of employees and distribution of payroll checks.
2005 - 2007
Executive Assistant, Bristol-Myers Squibb - New Brunswick, NJ
- Maintain all the department's procedures updated on the revision date.
- Prepared Excel spreadsheets and PowerPoint documentation as required.
1997 - 2005
Department Secretary, Joule - New Brunswick, NJ
- Assist anyone whom called or came in with locating rooms, people, room reservations, and scheduling appointments.
- Typed general correspondence, appraisal reports, travel requests and telexes for staff
- Set up and closed accounts according to established procedures.

Skills

Due Diligence
Telephone Calls
Meditech
Executive Management
Graduate Assistants
Secretarial Support
Engineering Documents
Taking Messages
Confidential Information
Travel Arrangements

Education

Some College Courses, Accounting (1997 - 1997)
Rutgers, The State University of New Jersey
New Brunswick,

Secretary to the vice president resume

Sharon Wood

(600) 555-1741 | swood@example.com

Irving, TX | 272 S. Cedar St. - 18110

Work experience

2018 - Present
Secretary To The Vice President, Citi - Irving, TX
- Supported the SVP over The Home Depot Credit Services division of CitiCards, the largest credit card provider in the US.
- Prepared PowerPoint presentations, updated organizational charts, Excel spreadsheets, Word documents, and all basic administrative tasks.
- Create presentations and develop meeting materials for local, national, and international meetings and conferences.
- Handled highly confidential information with utmost discretion.
- Maintain personnel files, minutes and financial statements.
- Compile and analyze subcontractor invoices, check the accuracy of hours worked, and rate changes against the purchase orders.
2017 - 2018
Senior Secretary, IBM - Dallas, TX
- Provided management support, interdepartmental coordination and administrative functions in a technical computer environment.
- Maintained calendars for principals, made travel arrangements, coordinated department meetings, word processing, and move coordinator.
- Provided secretarial support to the Research and Development Division President.
- Used MS Word, PowerPoint, Excel and SAS (Statistical Analytic Systems) host database queries.
2007 - 2017
Legal Secretary, LAW OFFICES OF WINN SIMS - Houston, TX
- Reviewed legal documents and contracts for accuracy and completeness.
- File motions, appeals, and other legal documents with the court ahead of deadlines.
- Prepare, review, and process time sensitive legal documents.
- Conducted initial investigations, reviewed retainer agreements; facilitated referrals with other law firms.
2006 - 2007
Records Clerk, ManpowerGroup - Milwaukee, WI
- Assisted the Archival Records Management office in maintaining and preparing documents for permanent storage.
- Complete understanding of hospital organization, services of inpatient/outpatient care unit functions.

Skills

Child Support
Word Processing
Secretarial Support
Patient Care
Background Checks
Legal Documents
Bank Deposits
General Public
Travel Arrangements
New Materials

Education

Certificate, Accounting (2005 - 2006)
University of Maryland - College Park
College Park,

How to write a secretary to the vice president resume

Craft a resume summary statement

A well-written resume summary is basically an elevator pitch. You are summing up your skills and experience in a few sentences to wow recruiters, hiring managers, and decision makers into giving you an interview. Here are some tips to putting your best foot first with your resume summary:

Step 1: Start with your current job title, or the one you aspire to. Are you a passionate manager? A skilled analyst? It's a good starting point.

Step 2: Next put your years of experience in secretary to the vice president-related roles.

Step 3: Now is the time to put your biggest accomplishment or something you are professionally proud of.

Step 4: Read over what you have written. It should be 2-4 sentences. Your goal is to summarize your experience, not recite your resume.

These four steps should give you a strong elevator pitch and land you some secretary to the vice president interviews.

Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

List the right project manager skills

Your Skills section is an easy way to let recruiters know you have the skills to do the job. Just as importantly, it can help your resume not get filtered out by hiring software. Here is how to make the most of your skills section and make sure you have the right keywords:

Start with the job listing. Frequently, the keywords looked for by recruiters will be listed. Be careful to include all skills in the job listing you have experience with.
Consider all the software and tools you use on a daily basis. When in doubt, list them!
Make sure you use accurate and up to date terms for all the skills listed.

These five steps should give you a strong elevator pitch and land you some secretary to the vice president interviews.

Here are example skills to include in your “Area of Expertise” on a secretary to the vice president resume:

Travel Arrangements
Financial Statements
Payroll
Meeting Minutes
Regulatory Compliance
Human Resources
Corporate Governance
Intellectual Property
Real Estate
Word Processing

Expense Reports
PowerPoint
Telephone Calls
Office Equipment
Financial Reports
Scheduling Appointments
Risk Management
Executive Board
Secretarial Support
Due Diligence

Conference Calls
Administrative Functions
Press Releases
Office Management
Event Planning
Clerical Support
Executive Management
Legal Issues
Legal Affairs
Direct Reports

Zippia’s AI can customize your resume for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

How to structure your work experience

Your work experience should be structured:

With your most recent roles first, followed by earlier roles in reverse chronological order.
Job title, along with company name and location on the left.
Put the corresponding dates of employment on the left side.
Keep only relevant jobs on your work experience.

How to write secretary to the vice president experience bullet points

Your resume is not a list of responsibilities or a job description. Instead, it is your chance to show your accomplishments and show why you're good at what you do.

Use the What, How, and Why format. Answering these questions turns a bland job description into an effective showcase of your abilities.
What were your responsibilities or goals?
How did you accomplish them?
Why were your results important? (How did it impact your company? Can you quantify the results in numbers? )

Here are examples from great secretary to the vice president resumes:

Work history example #1

Customer Service Manager

Walmart

Submitted payroll information into computer system.
Pulled all store cash registers and self checks and reset tills on nights when closing CSM.
Reported staff attendance and absences to management for payroll purposes.
Coordinated the master schedule for the customer service department efficiently and effectively distributing work release in accordance with Wal-Mart company policy.
Organized and distributed bi-weekly payroll.

Work history example #2

Assistant To The President

Bank of America

Designed a SharePoint site containing communication materials enabling Associates to keep current with updated and valuable reporting and operational information.
Prepared all materials including PowerPoint presentations, benefit packets, hiring letters, and salary information.
Used Excel and PowerPoint to create quarterly internal reporting presentations.
Directed the construction of the end-to-end shut down procedures within the PMO.
Assisted SVP with managing transition to effectively disband correspondent department and close office.

Work history example #3

Marketing/Sales Representative

T-Mobile

Executed role in strengthening communication and cross-coordination among the Sales, Engineering, Marketing, and Business Operations organizations.
Served as a member of the New England SDR focus group.
Gained knowledge in problem solving, researching, communications, training, and working alone.
Measured ROI, phone activation and sales.
Consulted with customers to recommend and sell a variety of telecommunications products.

Work history example #4

Treasurer

Sigma Nu Fraternity

Tutored fellow fraternity brothers in mathematics.
Handled gross income for the organization.
Restructured and analyzed QuickBooks to improve budget reporting.
Analyzed spreadsheets via QuickBooks and advised company officers accordingly.
Decreased turn-around time 50%, from 60 days to 30 days, for accounts receivable by implementing email and QuickBooks.

Zippia’s AI can customize your resume for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

Add an education section to your resume

Here is the best way to format your education section:

Display your highest degree first.
If you graduated over 5 years ago, put this section at the bottom of your resume. If you lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education.
If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.

Here are some examples of good education entries for resumes:

Bachelor's Degree in accounting

DeVry University, Oakbrook Terrace, IL

2002 - 2005

Master's Degree in law

Florida Coastal School of Law, Jacksonville, FL

2010 - 2011

Highlight your secretary to the vice president certifications on your resume

If you have any additional certifications, add them to the certification section.

To list, use the full name of the certification and the organization that issued it, along with the date of achievement.

If you have any of these certifications, be sure to include them on your secretary to the vice president resume:

Professional Legal Secretary (PLS)
Word 2010 Certification
Certified Professional - Human Resource (IPMA-CP)
Certified Legal Secretary Specialist: Executive Legal Secretary
Certified Information Technology Professional (CITP)
Certified Management Accountant (CMA)
Business Skills for IT Professionals

Updated March 26, 2025

Browse office and administrative jobs