How to hire a settlement clerk

How to hire a settlement clerk, step by step

Here's a step-by-step settlement clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a settlement clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new settlement clerk
• Step 8: Go through the hiring process checklist

Post a settlement clerk job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you start hiring a settlement clerk, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect settlement clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents settlement clerk salaries for various positions.

   Type of Settlement Clerk	Description	Hourly rate
   Settlement Clerk	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$12-18
   Accounting Technician	An accounting technician is responsible for evaluating financial information procedures to support accounting and taxation tasks, verifying the accuracy of account statements for the reference of accountants. Accounting technicians manage the payroll processes, generate invoices, perform account reconciliations, analyze account receivables, prepare budget reports, and monitor the company's financial transactions... Show more	$14-25
   Finance Coordinator	Finance coordinators are skilled professionals who are employed by all types of industries to manage their financial records accurately. Under the supervision of financial managers, they correlate the company's accounts receivables and payables... Show more	$16-34

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Settlement Statements
   • Administrative Tasks
   • Bank Deposits
   • Computer System
   • Multi-Line Phone System
   • Customer Accounts
   • DTC
   • AS400
   • Wire Transfers
   • Load Sheet
   • ACH
   • Foreign Exchange
   • Process Payroll

   Check all skills

   Responsibilities:

   • Manage resident's private information for insurance verification, billing, and eligibility to apply for Medicaid.
   • Process invoices in AS400 for delivery drivers.
   • Read and understand settlement descriptions and amounts within the AS400
   • Balance cash box, PPG and cup/cooler receipts daily.
   • Answer ACH relate questions for external customers and bank personnel.
   • Dispatch all cash letters to correct banks or ACH clearing house.

3. Make a budget

   Including a salary range in your settlement clerk job description is one of the best ways to attract top talent. A settlement clerk can vary based on:

   • Location. For example, settlement clerks' average salary in west virginia is 43% less than in new jersey.
   • Seniority. Entry-level settlement clerks 33% less than senior-level settlement clerks.
   • Certifications. A settlement clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a settlement clerk's salary.

   Average settlement clerk salary

   $15.63hourly

   $32,501 yearly

   ---

   Entry-level settlement clerk salary

   $26,000 yearly salary

   Updated December 18, 2025

4. Writing a settlement clerk job description

   A settlement clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a settlement clerk job description:

   Settlement clerk job description example

   **Primary Purpose**
   
   Compile, compute, and record billing, accounting, statistical, and other numerical data for billing or cash application purposes. Provide excellent customer service to internal and external customers by supplying timely and accurate information. Must pay high attention to detail and accuracy to ensure data integrity.
   
   **Major Duties & Responsibilities**
   
   1. Compile, compute, and record sales invoices or application of cash data.
   
   2. Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods, receipt of cash and adjustments to AR.
   
   3. Verify accuracy of billing data and revise any errors.
   
   4. Resolve discrepancies in accounting records.
   
   **Qualifications**
   
   + High School Degree (BS earns $1.00 more per hour).
   
   + 0-2 years related work experience.
   
   + Job requires careful attention to detail.
   
   + Must be thorough in completion of tasks.
   
   + Basic Excel skills.
   
   **ABOUT US**
   
   Are you looking for more than just a job? The culture at Mountaire is one of our greatest strengths and most valued assets. We maintain the same core values and family-focused work environment that we've operated with since day one. You will find that your peers, supervisor and team members are genuinely committed to, not only your success, but also working together to provide high-quality products to our customers. We are a service to one another and to our customers, demonstrating operational excellence and outstanding performance.
   
   **ABOUT THE TEAM**
   
   **Mountaire Overview**
   
   Mountaire Corporation and its two operating affiliates, Mountaire Farms Inc. and Mountaire Farms of Delaware, Inc. (collectively, "Mountaire Farms" or "Mountaire"), are agricultural food production and processing companies providing competitive jobs to almost 10,000 dedicated employees at facilities in Arkansas, Delaware, Maryland, Virginia, and North Carolina. Now the fourth largest chicken company in the United States, we are still family owned and fully committed to giving back to the communities where we do business. At Mountaire Farms, our culture is what defines us. It sets us apart from our competition and reinforces what we stand for. Supporting each other, uplifting each other, and helping each other succeed -- that's the Mountaire way! Our vision is to provide growth, stability, and opportunities for our people, our customers, and our communities by profitably delivering wholesome quality chicken.
   
   **Total Compensation**
   
   Mountaire also offers an amazing total compensation package! A few examples of our benefits that may be offered to you are: eight paid holidays, Medical Plans with free onsite Health and Wellness Centers, Dental and Vision Programs, Employee Assistance Program for you and your family, Retirement Planning with 401(k), Profit Sharing, Employee Discounted Chicken Sales, Employee Discounts with partners (Car Purchase, Phone Plans, & Shopping), Tuition Reimbursement at up to $6,000 annually, and many exciting career development programs!

   Copy this example

   

5. Post your job

   To find the right settlement clerk for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with settlement clerks they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit settlement clerks who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your settlement clerk job on Zippia to find and recruit settlement clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit settlement clerks, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new settlement clerk

   Once you have selected a candidate for the settlement clerk position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a settlement clerk?