How to hire a signing agent

How to hire a signing agent, step by step

Here's a step-by-step signing agent hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a signing agent job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new signing agent
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the signing agent you need to hire. Certain signing agent roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A signing agent's background is also an important factor in determining whether they'll be a good fit for the position. For example, signing agents from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of signing agents and their corresponding salaries.

   Type of Signing Agent	Description	Hourly rate
   Signing Agent	Real estate brokers and sales agents help clients buy, sell, and rent properties. Although brokers and agents do similar work, brokers are licensed to manage their own real estate businesses... Show more	$10-29
   Real Estate Consultant	A real estate consultant is a professional who provides specialized investment and financial advice to clients who are looking to buy, sell, or invest in property. A real estate consultant must provide as many details as possible so that the client can make their decision and avoid problems in the process... Show more	$29-66
   Realtor	A realtor is responsible for processing real estate transactions and assisting clients with their concerns and inquiries about a specific property. A realtor should always work for their clients' best interests, ensuring that proposals work within the client's specified budget and property goals... Show more	$12-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Notary
   • Real Estate Transactions
   • Escrow Companies
   • Loan Packages
   • Reverse Mortgages
   • Heloc
   • Schedule Appointments
   • Administer Oaths
   • FHA
   • Mortgage Lenders
   • Loan Modifications
   • NNA
   • Loan Transactions
   • Mortgage Loan Closings

   Check all skills

   Responsibilities:

   • Manage escrow department for title insurance company.
   • Close FHA, VA, Fannie Mae loans.
   • Refinance, first time buyers, FHA loans, VA loans.
   • Explain documents such as HUD , 1003 , 1004 , 1008 and truth in lending
   • Perform approx 40 plus annuities 3.
   • Close land contracts, REO properties, government loans and commercial properties.

3. Make a budget

   Including a salary range in your signing agent job description is one of the best ways to attract top talent. A signing agent can vary based on:

   • Location. For example, signing agents' average salary in florida is 63% less than in alaska.
   • Seniority. Entry-level signing agents 66% less than senior-level signing agents.
   • Certifications. A signing agent with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a signing agent's salary.

   Average signing agent salary

   $36,875yearly

   $17.73 hourly rate

   ---

   Entry-level signing agent salary

   $21,000 yearly salary

   Updated January 22, 2026

4. Writing a signing agent job description

   A signing agent job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a signing agent job description:

   Signing agent job description example

   At Mobile Notary Public Services we offer a unique form of being a Notary Public. Being open 24hrs by appointment, daily schedules will vary because appointments for the same forms of documentation will hardly be consistent. We thrive to reach a diverse clientele in need of our services by offering a plethora of notarizations. As a result of the variation, a flexible schedule is necessary to fulfill the fluctuation. Working as a Notary Public is more than just watching someone sign a document, stamping it with your seal, and signing your name. When a notary affixes his or her name to a document, they are assuming all liabilities that come with this legal document. We expect anyone who contracts with us to have a thorough knowledge of the laws that deal with officiating documents.
   *REQUIREMENTS* for position:
   * ENO Insurance
   
   * Proof of valid Notary Public License
   
   * Communication Skills
   
   * Professionalism
   
   * Tact
   
   * Discretion
   
   * Ability to prioritize
   
   * Schedule flexibility
   
   * Proficiency in navigating Android/iOS mobile devices
   
   * Vehicle
   
   * Valid Driver's License
   
   *Job Responsibilities*
   * Decipher awareness of signers willingness, consciousness, and competency of documents
   
   * Knowledge of typical notary legal documents ( ie, Last will, Living will, Mortgage Loan and Loan signings, Power of Attorney and Durable Power of Attorney, Deed signings, Motor Vehicle Titles)
   
   * Take acknowledgements, verification on oath or affirmation & administer oaths and affirmations
   
   * Witness or attest a signature
   
   * Certify or attest a copy of a record or deposition
   
   * Note a protest of a negotiable instrument
   
   * Commuting to signings
   
   * Business Casual/Professional dress
   
   Full Time Opportunity:
   * No
   
   COVID-19 Precaution(s):
   * Remote interview process
   * Personal protective equipment provided or required
   * Temperature screenings
   * Social distancing guidelines in place
   * Sanitizing, disinfecting, or cleaning procedures in place
   
   Hours per week:
   * Less than 10
   
   Work Remotely
   * No
   
   Job Types: Part-time, Contract
   
   Pay: $150.00 - $500.00 per week
   
   Benefits:
   * Flexible schedule
   Schedule:
   * Monday to Friday
   * On call
   * Weekend availability
   Supplemental pay types:
   * Tips
   
   Education:
   * High school or equivalent (Preferred)
   
   Experience:
   * Customer Service: 2 years (Preferred)
   * Notary Public: 2 years (Preferred)
   
   Language:
   * Spanish (Preferred)
   
   License/Certification:
   * Driver's License (Required)
   * Certified Notary Public (Required)
   
   Shift availability:
   * Day Shift (Preferred)
   * Night Shift (Preferred)
   
   Willingness to travel:
   * 100% (Required)
   
   Work Location: On the road

   Copy this example

   

5. Post your job

   There are a few common ways to find signing agents for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your signing agent job on Zippia to find and recruit signing agent candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit signing agents, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new signing agent

   Once you've decided on a perfect signing agent candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new signing agent. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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