How to hire a supply aide

How to hire a supply aide, step by step

Here's a step-by-step supply aide hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a supply aide job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new supply aide
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The supply aide hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A supply aide's background is also an important factor in determining whether they'll be a good fit for the position. For example, supply aides from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of supply aides and their corresponding salaries.

   Type of Supply Aide	Description	Hourly rate
   Supply Aide	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$12-21
   Inventory Control Clerk	An inventory control clerk is responsible for managing the stock inventory, recording incoming and outgoing deliveries, and inspecting proper labeling before moving the products to the storage areas. Inventory control clerks resolve inventory discrepancies, checking and reviewing product details and reports from the warehouse software database... Show more	$13-20
   Warehouse Coordinator	A warehouse coordinator is responsible for monitoring the supply and distribution operations of a warehouse, loading and unloading merchandise from the delivery trucks, and storing items appropriately on the facility. Warehouse coordinators assist in packing and labeling items, pulling out products from delivery, and ensuring the correct quantity and quality of the items before release... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Surgical Instruments
   • Patient Charges
   • Vital Signs
   • Patient Rooms

   Responsibilities:

   • Dispatch vehicles, maintains dispatch records, trip tickets and records in logbooks, manage the GSA vehicle fleet of vehicles.
   • Plan activities base on assign student's IEP to encourage appropriate independence and facilitate/support student's participation in all activities.
   • Submit requisitions for much need OCIE items to the SSA and ensure all turn ins of DRMO is moving.
   • Advise other service unit administration teams of new requirements and help coordinate proper disposal and shipping to DRMO military base.
   • Handle, identify and examine stored ammunition and explosives to determine true conditions.

3. Make a budget

   Including a salary range in your supply aide job description is a great way to entice the best and brightest candidates. A supply aide salary can vary based on several factors:

   • Location. For example, supply aides' average salary in louisiana is 38% less than in nevada.
   • Seniority. Entry-level supply aides earn 41% less than senior-level supply aides.
   • Certifications. A supply aide with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a supply aide's salary.

   Average supply aide salary

   $16.47hourly

   $34,250 yearly

   ---

   Entry-level supply aide salary

   $26,000 yearly salary

   Updated December 17, 2025

4. Writing a supply aide job description

   A supply aide job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a supply aide job description:

   Supply aide job description example

   Kapi'olani Medical Center for Women & Children is Hawai'i's only maternity, newborn and pediatric specialty hospital. It is well recognized as Hawai'i's leader in the care of women, infants and children. With 243 beds, the not-for-profit hospital delivers 6,000 babies a year, and is also a medical teaching and research facility. Specialty services for patients throughout Hawai'i and the Pacific Region include intensive care for infants and children, 24-hour emergency pediatric and adult care, critical care air transport and high-risk perinatal care. Over 1,500 employees and more than 630 physicians provide specialty care at Kapi'olani. The hospital is home to the Kapi'olani Women's Center and the Women's Cancer Center, and offers numerous community programs and services, such as specialty pediatric clinics, the Kapi'olani Child Protection Center and the Sex Abuse Treatment Center.
   
   The Supply, Processing and Distribution team plays a vital role in ensuring that medical and other needed equipment is readily available to units throughout Hawai'i Pacific Health hospitals and clinics. This department cleans, prepares, assembles, sterilizes, distributes, and ensures the quality of all surgical instruments and medical equipment so that our physicians and staff can effectively carry out their work in caring for Hawai'i's people.
   
   If you are highly organized and have an appreciation for operational integrity, you could be part of the team that distributes supplies accurately and efficiently throughout our facilities network. As the SPD Aide, you will clean, prepare, assemble, sterilize, distribute and ensure the quality of all surgical instruments and specific medical equipment according to established procedures. You will also inventory and replenish medical supplies via various distribution systems, as well as transport supplies, equipment and potentially hazardous waste within hospital facilities. We are looking for someone detail-oriented who shares our commitment to delivering the highest quality health care to Hawai'i's people.
   
   _*Under the Centers for Medicare and Medicaid Services (CMS) Federal Vaccination Mandate, all health care workers must be fully vaccinated against COVID-19 or have an approved medical or religious exemption from receiving the COVID-19 vaccination.*_
   **Work Schedule:** Evening - 8 Hours
   
   **Work Type:** Full Time Regular
   
   FTE: 1.000000
   
   **Bargaining Unit:** Teamsters
   
   **Exempt:** No
   
   **Minimum Qualifications:** High school or equivalent.
   
   **Preferred Qualifications:** Current National Central Supply Technician Certification. Six (6) months SPD/Central Processing experience.
   
   EOE/AA/Disabled/Vets
   
   **Position** SPD Aide - Supply Processing Distribution
   
   **Category** Materials Management
   
   **Employment Type** Employee
   
   **Location** Kapiolani Medical Center for Women and Children, Honolulu, HI
   

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5. Post your job

   To find the right supply aide for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with supply aides they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit supply aides who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your supply aide job on Zippia to find and recruit supply aide candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with supply aide candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new supply aide

   Once you've selected the best supply aide candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new supply aide. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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