How to hire a systems trainer

How to hire a systems trainer, step by step

Here's a step-by-step systems trainer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a systems trainer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new systems trainer
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The systems trainer hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect systems trainer also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents systems trainer salaries for various positions.

   Type of Systems Trainer	Description	Hourly rate
   Systems Trainer	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$22-40
   Facilitator	A facilitator is responsible for assisting a group event or program, ensuring that the participants coordinate well. Facilitators also monitor that the objectives of the event are smoothly delivered and organized... Show more	$13-33
   Training Coordinator	A training coordinator is a professional who develops and conducts training programs for employees or volunteers. Training coordinators create printed and instructional materials as well as maintain an online library of training resources... Show more	$15-31

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Training Programs
   • Training Materials
   • Training Sessions
   • TIP
   • Blended Learning
   • EMR
   • Management System
   • Systems Training
   • Computer System
   • Clinical Systems
   • Troubleshoot
   • Curriculum Development
   • EHR
   • Technical Support

   Check all skills

   Responsibilities:

   • Instruct representatives on how to maximize functionality of relational database to effectively manage their sales territories and expenses.
   • Lead EMR system trainer for go-live proprietary software implementation in kidney dialysis clinics nationwide.
   • Evaluate EMR programs and develop documentation for implementation.
   • Conduct employee professional development workshops and seminars for national seminar companies.
   • Provide culture competence training to participants offering information and strategies for developing more culturally competent practices in a behavioral healthcare environment.
   • Perform pre-operative history and physicals and explain the risks, benefits, and complications of surgery.

3. Make a budget

   Including a salary range in your systems trainer job description is one of the best ways to attract top talent. A systems trainer can vary based on:

   • Location. For example, systems trainers' average salary in west virginia is 48% less than in massachusetts.
   • Seniority. Entry-level systems trainers 44% less than senior-level systems trainers.
   • Certifications. A systems trainer with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a systems trainer's salary.

   Average systems trainer salary

   $63,471yearly

   $30.51 hourly rate

   ---

   Entry-level systems trainer salary

   $47,000 yearly salary

   Updated January 23, 2026

4. Writing a systems trainer job description

   A job description for a systems trainer role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a systems trainer job description:

   Systems trainer job description example

   WANTED: A mission-driven professional with an Active Secret clearance to become our next AEGIS SPY-1B/1D Radar Combat System Trainer/Material Evaluator.
   As an AEGIS/SPY-1B/1D Radar Combat System Trainer/Material Evaluator you will:
   
   * Join a leading company with over 40 years in the industry
   * Receive robust benefits package that includes Employee Stock Ownership Plan!
   * Join a team of dedicated professionals who care about the quality of our product
   * Be a part of an empowered accountability culture where each employee-owner has a meaningful stake in the future success and growth of the company.
   
   A week in the life of a AEGIS/SPY Radar Combat System Trainer/Material Evaluator:
   
   * Manage AEGIS/SPY Radar Combat Systems material assessments.
   * Observe Combat Systems OCSOT, Air Defense (AD) and Self Defense (SD) Detect-to-Engage (DTE) events and prepare written and verbal reports to the ship, SEA-21/443 and Type Commander representatives. Assist in developing class equipment trends and commonalities from INSURV and TYCOM Ready event inspection results and provide recommendations for improvements that can be implemented in acquisition and/or availability planning.
   * Observe Ballistic Missile Defense (BMD) demonstrations
   * Work directly with ships force in planning and prioritizing maintenance actions, which will lead to material improvement in the SPY Radar performance.
   * Conduct shipboard surveys, prioritize repairs and train ships force in support of INSURV preparation. Provide AEGIS/SPY Radar and Combat Systems written assessments of material condition, crew knowledge, in support of INSURV preparation progress to the ship, SEA 21/443, and the individual ships chain of command, as required.
   * Make recommendations for providing additional SEA21/443 assistance if needed and participate in post-INSURV Hot wash events to capture Lessons Learned and process issues in order to improve combat readiness.
   
   Founded in 1975, AMERICAN SYSTEMS is one of the largest employee-owned companies in the United States. We are a government services contractor focused on delivering Strategic Solutions to complex national priority programs with 100+ locations worldwide. Through our focus on quality, strong cultural beliefs and innovation we deliver excellence every day.
   
   Company Awards:
   
   * Forbes National Best Midsize Companies
   * Energage National Best Workplaces, National
   * Washington Post Best Workplaces,
   
   Veteran Hiring Awards:
   
   * U.S. Department of Labor Hire Vets Medallion
   * BEST FOR VETS by Military Times
   * TOP 10 MILITARY FRIENDLY COMPANY by MilitaryFriendly.com
   
   #LI-EW1
   
   Job Requirements
   
   * Highly skilled, experienced former U.S. Naval Officers (Limited Duty Officer/Chief Warrant Officer) or senior enlisted (E-7 and above) with tours as AEGIS SPY-1B / SPY-1D (V) Technician, AEGIS/SPY Radar Weapons System INSURV inspectors, ISIC/TYCOM Staff, Afloat Training Group member, Ship Systems Test Officer, or Combat Systems Maintenance Manager.
   * At least six years' experience working with the AEGIS Weapon System (SPY)
   * RSC (Radar System Controller Operator) qualified on a BMD platform
   * AEGIS Weapon System course graduate
   * AEGIS Combat Systems Coordinator qualified
   * Working knowledge of ORTS (Operational Readiness Test System)
   * AEGIS "C" School graduate on AEGIS SPY -1B or 1D
   * Relevant SPY Radar Combat Systems experience in new construction ships, Combatant Combat Systems Test Officer, or Combat Systems Maintenance Manager.
   
   EOE M/F/Disability/Veterans

   Copy this example

   

5. Post your job

   To find systems trainers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any systems trainers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level systems trainers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your systems trainer job on Zippia to find and recruit systems trainer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit systems trainers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new systems trainer

   Once you've selected the best systems trainer candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new systems trainer. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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