How to hire a transportation management coordinator

How to hire a transportation management coordinator, step by step

Here's a step-by-step transportation management coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a transportation management coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new transportation management coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your transportation management coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a transportation management coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a transportation management coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a transportation management coordinator that fits the bill.

   This list shows salaries for various types of transportation management coordinators.

   Type of Transportation Management Coordinator	Description	Hourly rate
   Transportation Management Coordinator		$13-41
   Shipping And Receiving Supervisor	A shipping and receiving supervisor streamlines the shipping process for a more efficient company. The supervisors oversee and maintain the supplies and inventory through product receipt, storage, and delivery... Show more	$13-22
   Warehouse Lead	Warehouse leads are responsible for supply chain management in distribution centers. Their duties and responsibilities include supervising employees and evaluating their performance, meeting safety regulations, and monitoring deliveries and shipments... Show more	$12-29

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Transportation Management
   • Computer System
   • Material Shipments
   • Shipping Receiving
   • MOS
   • Freight Shipments
   • Logistical Support
   • Inventory Freight
   • Data Terminal Equipment
   • Movement Control
   • Hazardous Materials
   • Technical Guidance
   • Combat
   • DOD

   Check all skills

   Responsibilities:

   • Charge with managing contracts for non-emergency and emergency transportation of Medicaid and Medicare members.
   • Advise military and DOD civilians of their entitlements for shipment of personal property and passenger travel and prepare the required documentation.
   • Coordinate troop movements, inspect household goods and HAZMAT.
   • Major responsibilities include operating material handling equipment (MHE) to upload and download aircraft.
   • Pack cargo parachutes, rig airdrop platforms, and load aircraft performing aerial delivery tactics.
   • Authore load plans, monitor all logistical items leaving compounds and inspect HazMat paperwork and cargo before shipment.

3. Make a budget

   Including a salary range in your transportation management coordinator job description is a great way to entice the best and brightest candidates. A transportation management coordinator salary can vary based on several factors:

   • Location. For example, transportation management coordinators' average salary in idaho is 56% less than in district of columbia.
   • Seniority. Entry-level transportation management coordinators earn 66% less than senior-level transportation management coordinators.
   • Certifications. A transportation management coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a transportation management coordinator's salary.

   Average transportation management coordinator salary

   $50,803yearly

   $24.42 hourly rate

   ---

   Entry-level transportation management coordinator salary

   $29,000 yearly salary

   Updated December 16, 2025

4. Writing a transportation management coordinator job description

   A job description for a transportation management coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a transportation management coordinator job description:

   Transportation management coordinator job description example

   Reporting to the Director, Quality, Safety, Accreditation & Risk, Quality Resource, this position is responsible for the hospital's Risk Management Program through the implementation of risk identification, risk analysis and risk control systems. Responsibilities include identifying potential exposures to loss which may cause injury, property damage or financial loss; coordinating risk
   
   identification through early warning systems, studies, inspections and reports; evaluating identified risk exposure; recommending programs to reduce risk; investigating incident reports; coordinating property and liability claims resolution; and maintaining customer satisfaction. The Risk Management Coordinator responds to patient complaints to control and minimize future loss, to protect the assets of the hospital, to manage property and general liability, and to enhance relations between SAMC and patients and visitors.
   This position interfaces regularly with the hospital's legal counsel and the Corporate Risk Manager.
   
   1. Bachelor's Degree in Hospital Administration, Management, Nursing or a related field, or equivalent combination of education and experience, is required.
   
   2. Current licensure as a Registered Nurse in the State of California is required.
   
   3. J.D., Paralegal certificate, Risk Management certification or previous experience in medical-legal activities is preferred.
   
   4. Minimum five years progressively responsible experience in hospital management or two years experience in risk management is preferred.
   
   5. Knowledge of risk management principles is required.
   
   6. Strong communication skills, both written and verbal, and strong organizational skills with the ability to prioritize tasks appropriately are required.
   
   7. Exceptional interpersonal skills and a proven ability to mediate and negotiate solutions are required.
   
   8. Ability to work effectively and cooperatively with a wide variety of public and professional personnel, in particular the hospital's executive staff, department directors, managers and staff, Medical staff leaders and practitioners, in-house and independent legal counsel, governmental agents, patients and families is required.
   
   9. Working knowledge of regulatory requirements, performance improvement technology and application is required.
   
   **Our Commitment to Diversity and Inclusion**
   
   Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
   
   Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

   Copy this example

   

5. Post your job

   There are a few common ways to find transportation management coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your transportation management coordinator job on Zippia to find and recruit transportation management coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with transportation management coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new transportation management coordinator

   Once you have selected a candidate for the transportation management coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new transportation management coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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