How to hire a traveling representative

How to hire a traveling representative, step by step

Here's a step-by-step traveling representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a traveling representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new traveling representative
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a traveling representative, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A traveling representative's background is also an important factor in determining whether they'll be a good fit for the position. For example, traveling representatives from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of traveling representative salaries for various roles:

   Type of Traveling Representative	Description	Hourly rate
   Traveling Representative	Travel agents sell transportation, lodging, and entertainment activities to individuals and groups planning trips. They offer advice on destinations, plan trip itineraries, and make travel arrangements for clients... Show more	$12-19
   Corporate Travel Counselor	A Corporate Travel Counselor prepares ground travel, hotel, rail travel, and air transport arrangements for customers. They keep accessible online materials to ensure conformity with the client's travel policy... Show more	$18-41
   Corporate Travel Consultant	As corporate travel agents, they primarily work to coordinate all travel-related concerns such, reservation, flight cancellations, itinerary adjustments, and other unanticipated circumstances happen. They work in travel agencies or departments handling personnel travel details... Show more	$15-37

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Reservations
   • Booking
   • Data Entry
   • Customer Service
   • Travel Arrangements
   • Travel Industry
   • Car Rentals
   • Air Travel
   • Medicaid
   • Billing Issues
   • Business Travelers
   • Outbound Calls
   • Book Travel
   • Hotel Reservations

   Check all skills

   Responsibilities:

   • Manage Facebook and patient communication programs.
   • Assist customers in booking lessons, purchasing rentals and equipment/apparel, making activity and lodging reservations.
   • Provide excellent customer service by providing information to tourist and making personal travel reservations for clientele.
   • Work with SABRE & Apollo.
   • Provide merchandising assistance to customers by building displays, negotiating placement, replenishing permanent secondary displays and using POS materials effectively.
   • Determine cross-selling opportunities with other AmEx divisions.

3. Make a budget

   Including a salary range in your traveling representative job description is one of the best ways to attract top talent. A traveling representative can vary based on:

   • Location. For example, traveling representatives' average salary in alaska is 48% less than in indiana.
   • Seniority. Entry-level traveling representatives 33% less than senior-level traveling representatives.
   • Certifications. A traveling representative with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a traveling representative's salary.

   Average traveling representative salary

   $15.95hourly

   $33,175 yearly

   ---

   Entry-level traveling representative salary

   $27,000 yearly salary

   Updated December 17, 2025

4. Writing a traveling representative job description

   A job description for a traveling representative role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a traveling representative job description:

   Traveling representative job description example

   RemX is looking for experienced Customer Service Agents to work as Travel Rewards Customer Service Representatives for a major tech-based company in Alpharetta, GA 30005.

   Onsite: Alpharetta, GA 30005 (Location is off Windward Parkway/Exit 11)

   Pay: $17.50 an hour (Additional $1 per hour for Bilingual Spanish)

   Training: 4-6 weeks Monday-Friday between 9am to 7pm – No time can be missed

   Hours of Operation: 24 hours a day 7 days a week

   Shift: Set 40-hour work week within hours of operation - weekend availability is required

   Responsibilities:

   • Inbound calls from customers looking to book travel either using their rewards that have been accumulated or purchasing travel using their payment card.
   • Assist customers with changes and cancelling reservations
   • Assist customers with navigating the customer website/portal, viewing and using their reward points
   • Assist customers experiencing issues with points redemption, etc.

   Qualifications:

   • REQUIRED - High School Diploma or Equivalent
   • Preferred - 1 year of recent work experience with travel, airlines, hotels, or car rentals
   • Preferred - Bilingual Spanish/English
   • Preferred - Call center customer service experience
   • Ability to train from home (distraction free, hardwired)
   • Articulate demeanor and friendly personality
   • Excellent standard of written and verbal communication skills
   • Exemplary work ethic and the ability to take initiative and work independently
   • Strong organizational, multi-tasking, and prioritizing skills within a fast-paced environment.
   • Interest in travel and/or world history are appreciated, but not required.

   Company DescriptionAbout RemX- The professional staffing division of EmployBridge, America's Leading Workforce Specialist:
   
   When our Talent is looking for their next opportunity, we know they are not just looking for their next paycheck. Our Recruiters are experts in their specialized fields and understand that making the right match between the candidate and the company, is the key to long term success.
   
   We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right traveling representative for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your traveling representative job on Zippia to find and recruit traveling representative candidates who meet your exact specifications.
   • Use field-specific websites such as salesjobs, salesheads, allretailjobs.com, sales trax.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit traveling representatives, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new traveling representative

   Once you've found the traveling representative candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new traveling representative. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a traveling representative?