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How to hire a tutor coordinator

Tutor coordinator hiring summary. Here are some key points about hiring tutor coordinators in the United States:

  • In the United States, the median cost per hire a tutor coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new tutor coordinator to become settled and show total productivity levels at work.

How to hire a tutor coordinator, step by step

To hire a tutor coordinator, you should clearly understand the skills and experience you are looking for in a candidate, and allocate a budget for the position. You will also need to post and promote the job opening to reach potential candidates. Here's a step-by-step guide on how to hire a tutor coordinator:

Here's a step-by-step tutor coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a tutor coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new tutor coordinator
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    Before you post your tutor coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a tutor coordinator for hire on a part-time basis or as a contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    You should also consider the ideal background you'd like them a tutor coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a tutor coordinator that fits the bill.

    This list shows salaries for various types of tutor coordinators.

    Type of Tutor CoordinatorDescriptionHourly rate
    Tutor Coordinator$12-30
    Chemistry TutorA chemistry tutor is a private teacher who provides a one-on-one session to help struggling students understand chemistry. This tutor must create comprehensive study materials to increase knowledge of chemistry concepts for both individual students and groups... Show more$10-18
    Academic TutorAn academic tutor is responsible for assisting the students' learning goals and development by helping them with school work and related academic tasks. Academic tutors implement effective learning strategies to improve the student's academic standing, such as identifying areas of improvement and addressing those difficulties by administering learning activities to evaluate the student's progress and adjust the learning approach as needed... Show more$10-24
  2. Create an ideal candidate profile

    Common skills:
    • Mathematics
    • Math
    • Academic Support
    • Student Athletes
    • Chemistry
    • Language Arts
    • Financial Aid
    • Peer Tutors
    • NCAA
    • Scheduling Appointments
    • Professional Development
    • ESL
    • Data Collection
    • Crla
    Check all skills
    Responsibilities:
    • Manage a phonetic/whole language curriculum for middle/high school students with various learning differences.
    • Tutor both ESL and non-ESL students in writing, grammar and essay structure.
    • Act as liaison between student clients and tutors and assist them with problem solving and study skills.
    • Tutor marginalized elementary school children in reading, comprehension and mathematics
    • Prepare daily lesson plans with interactive teaching tools and instruct physical therapy students participating in an intensive gross anatomy summer course.
    • Design and implement lessons focuse on fluency, comprehension, vocabulary, and phonemic awareness.
  3. Make a budget

    Including a salary range in your tutor coordinator job description is one of the best ways to attract top talent. A tutor coordinator can vary based on:

    • Location. For example, tutor coordinators' average salary in florida is 54% less than in california.
    • Seniority. Entry-level tutor coordinators 60% less than senior-level tutor coordinators.
    • Certifications. A tutor coordinator with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a tutor coordinator's salary.

    Average tutor coordinator salary

    $40,144yearly

    $19.30 hourly rate

    Entry-level tutor coordinator salary
    $25,000 yearly salary
    Updated December 15, 2025
  4. Writing a tutor coordinator job description

    A good tutor coordinator job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a tutor coordinator job description:

    Tutor coordinator job description example

    Thank you for your interest in The University of New Orleans.

    Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.

    You must complete all required portions of the application and attached the required documents in order to be considered for employment.

    Department
    Student Support Services

    Job Summary

    Job Description

    25% Responsible for the selection, training, and supervision of Peer Tutors and Supplemental Instruction Leaders,
    20% Provide support services with program participants in the areas of academic, personal, financial literacy and vocational matters.
    10% Maintain records and files for each participant. Maintain records and files for each participant.
    10% Organize and implement the SSS mentoring program.
    10% Assist in the planning and implementation of cultural and enrichment activities.
    5% Teach UNIV 1001 (University Success) and/or ACOR 1006 (Academic Orientation - Career Exploration).
    5% Responsible for payroll records for student workers. Responsible for payroll records for student workers.
    5% Assist in Student Support Services recruitment and public relations activities.
    5% Assist in the preparation and completion of required reports.
    5% Perform other relate duties as assigned.

    REQUIRED QUALIFICATIONS:

    Master's degree. Experience in working with low-income, first generation students.

    DESIRED QUALIFICATIONS:

    Experience in supervising or working directly with a tutoring program. Computer competency in MS Office Suite. Direct experience in website and/or budget management.

    Required Attachment(s)

    Please upload the following documents in the Resume/Cover Letter section.

    • Detailed resume listing relevant qualifications and experience;
    • Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
    • Names and contact information of three references.


    Applications that do not include the required uploaded documents may not be considered

    Posting Close Date
    This position will remain open until filled.

    Note to Applicant:

    Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

    References will be contacted at the appropriate phase of the recruitment process.

    This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

    As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.
  5. Post your job

    To find the right tutor coordinator for your business, consider trying out a few different recruiting strategies:

    • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
    • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with tutor coordinators they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit tutor coordinators who meet your education requirements.
    • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.
    Post your job online:
    • Post your tutor coordinator job on Zippia to find and attract quality tutor coordinator candidates.
    • Use niche websites such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting tutor coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new tutor coordinator

    Once you've found the tutor coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a tutor coordinator?

Hiring a tutor coordinator comes with both the one-time cost per hire and ongoing costs. The cost of recruiting tutor coordinators involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of tutor coordinator recruiting as well the ongoing costs of maintaining the new employee.

The median annual salary for tutor coordinators is $40,144 in the US. However, the cost of tutor coordinator hiring can vary a lot depending on location. Additionally, hiring a tutor coordinator for contract work or on a per-project basis typically costs between $12 and $30 an hour.

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