How to hire a vending coordinator

How to hire a vending coordinator, step by step

Here's a step-by-step vending coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a vending coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new vending coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a vending coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A vending coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, vending coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of vending coordinators.

   Type of Vending Coordinator	Description	Hourly rate
   Vending Coordinator		$15-29
   Project Management Internship	When it comes to a project management internship, the tasks may vary on the organization or industry where one is involved. However, the primary duties are to provide administrative support by accomplishing tasks ranging from performing research and analysis, responding to inquiries and concerns, assisting in data entry and record-keeping, producing reports, and managing schedules... Show more	$12-20
   Customer Service Supervisor	A customer service supervisor is responsible for directing the staff in providing the best services to the customers. Customer service supervisors' duties include evaluating the performance of the service staff, implementing strategic procedures to improve operations, developing promotional offers and products to increase the business' revenues, keeping documents of operation records, and assisting with customer's inquiries and complaints... Show more	$12-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Vendor Management
   • Vendor Relations
   • Customer Service
   • Purchase Orders
   • Vendor Performance
   • Vendor Compliance
   • Vendor Payments
   • SharePoint
   • Vendor Contracts
   • SLA
   • External Vendors
   • Real Estate
   • W-9
   • Contract Terms

   Check all skills

   Responsibilities:

   • Lead enrollment process efficiently through securing proper registration forms, official transcripts, immunization records, and IEP documentation as needed.
   • Coordinate with emergency readiness team during training including scheduling, preparing PowerPoint presentations, arranging training room and equipment set up.
   • Handle accounts requiring prior radiology authorizations, insure proper CPT codes are approve according to patient diagnosis and/or radiology protocol.

3. Make a budget

   Including a salary range in your vending coordinator job description is one of the best ways to attract top talent. A vending coordinator can vary based on:

   • Location. For example, vending coordinators' average salary in south carolina is 41% less than in california.
   • Seniority. Entry-level vending coordinators 48% less than senior-level vending coordinators.
   • Certifications. A vending coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a vending coordinator's salary.

   Average vending coordinator salary

   $44,480yearly

   $21.38 hourly rate

   ---

   Entry-level vending coordinator salary

   $32,000 yearly salary

   Updated January 23, 2026

4. Writing a vending coordinator job description

   A good vending coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a vending coordinator job description:

   Vending coordinator job description example

   At Exeter Finance, we are committed to helping customers find the right financing for their next vehicle purchase. By building strong relationships with our customers and network of dealer partners we are able to give options that make sense, getting customers behind the wheel of their car.
   
   Every team member is integral to our success. Whether you're at a servicing center helping customers with their loans, in the field building relationships with dealers, or supporting the company from its corporate offices, you'll enjoy a nurturing, invigorating and positive work environment.
   
   Our vision is to be a premier finance company and lender of choice known for its People, Performance and Service.
   Job Description
   
   Job Summary
   Vendor Coordinator is responsible for the day to day review, approval, and documentation of repo assignments. They are the last line of defense to ensure all state and federal regulations are followed before assigning an account for repossession. This position reports directly to the manager servicing- vendor support. This role requires independent judgement and decisioning of accounts in compliance with state and federal repossession laws. Knowledge of all areas in collections and loss mitt s generally expected.
   
   Job Duties
   Reviews pre repossession accounts to ensure all legal requirements and Exeter policies are adhered to prior to repossession activities.Review reinstated accounts to ensure all documents have been submitted, signed by the customer, and account status is correct.Monitor repossession exception reporting identifying possible issues and recommending solutions at an account level detail.Other duties as assigned.
   
   Education and Work Experience
   High School Diploma or equivalent. Two (2) plus years of work-related experience (Collections/Repo).Experience in the finance or credit industry preferred.A working knowledge of automobile finance, collections, loan services, and/or specialty areas preferred.Proficiency in SHAW Collections and SHAW Retail preferred.Familiarity with indirect loan documentation, i.e. contracts, ancillary products, certificates, bankruptcies preferred.Database skills preferred.Proficiency in Microsoft Word and Excel required.Strong analytical & problem-solving skills required, as well as the ability to utilize appropriate analysis, judgment, and logic.Excellent written and verbal communication skills required.Self-motivated with the ability to complete multiple tasks with minimal supervision.High attention to detail; able to methodically review the execution of procedures and identify issues.
   
   Exeter Finance LLC is an Equal Opportunity Employer.

   Copy this example

   

5. Post your job

   To find the right vending coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with vending coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit vending coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your vending coordinator job on Zippia to find and recruit vending coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting vending coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new vending coordinator

   Once you have selected a candidate for the vending coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new vending coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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