How to hire a web site administrator

How to hire a web site administrator, step by step

Here's a step-by-step web site administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a web site administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new web site administrator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a web site administrator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a web site administrator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a web site administrator that fits the bill.

   The following list breaks down different types of web site administrators and their corresponding salaries.

   Type of Web Site Administrator	Description	Hourly rate
   Web Site Administrator		$23-42
   Web Design/Development	A web design/development is responsible for creating a high-performing website by utilizing programming skills and languages and digital expertise. This job requires working closely with the clients for the progress and updates, carefully analyzing their specifications and requirements, including the submission timeframe... Show more	$23-48
   Lead Web Developer	A lead web developer is in charge of spearheading the development of web applications and systems. In a company setting, their responsibilities include managing a team of developers, identifying and understanding project requirements, heading the planning and execution stages, setting objectives and timelines, establishing guidelines, delegating tasks, and providing technical support and guidance to staff... Show more	$40-67

   Show more

2. Create an ideal candidate profile

   Common skills:

   • HTML
   • Web Site
   • Drupal
   • Access Database
   • SQL
   • JavaScript
   • PHP
   • Intranet Site
   • Web Servers
   • Content Management System
   • CSS
   • Windows
   • Facebook
   • Web Pages

   Check all skills

   Responsibilities:

   • Key role in managing content and organizational structure for several company websites and internal Intranet website, distribution of electronic communications.
   • Utilize HTML coding and begin exposure to SQL platforms.
   • Produce PHP applications for content development and for web-base surveys.
   • Use of HTML, PERL scripts and JavaScript as needed - assignment of programming projects - supervision of programmers.
   • Modernize website with table-less CSS.
   • Used JavaScript to enhance user interface experience.

3. Make a budget

   Including a salary range in your web site administrator job description is a great way to entice the best and brightest candidates. A web site administrator salary can vary based on several factors:

   • Location. For example, web site administrators' average salary in florida is 15% less than in nevada.
   • Seniority. Entry-level web site administrators earn 44% less than senior-level web site administrators.
   • Certifications. A web site administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a web site administrator's salary.

   Average web site administrator salary

   $66,015yearly

   $31.74 hourly rate

   ---

   Entry-level web site administrator salary

   $49,000 yearly salary

   Updated January 20, 2026

4. Writing a web site administrator job description

   A web site administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a web site administrator job description:

   Web site administrator job description example

   Americold provides temperature-controlled warehousing and transportation to food producers, restaurants, schools and retail outlets such as grocery stores. We're proud to provide an essential link in the food industry supply chain and to help put food on tables around the world.
   
   Based in Atlanta, Georgia, Americold owns and operates temperature-controlled warehouses around the world. We have over 16,000 associates and offer a wide variety of career opportunities - from warehouse forklift operators and supervisors to accounting, administration, business development, customer support, engineering, transportation, and technology solutions positions.
   Responsibilities
   
   Primary Responsibility:
   
   Act as the site expert on warehouse management systems (WMS), responsible for day-to-day system maintenance and troubleshooting. First point of contact for assistance, questions, issues, etc. at the operations level. Work with Operations teams, IT, and Engineering groups to ensure optimal configurations for WMS conversions, enhancements, and new business requirements. Work with other departments to support initiatives that may interface with WMS systems.
   
   Essential Functions:
   
   • Develops, maintains and ensures clear and effective documentation of WMS processes and procedures. This includes general SOP's as well as customer specific processes at the site level.
   • Troubleshoots and resolves support requests related to the WMS or any related interfaces or ancillary systems
   • Determines work flow for WMS
   • Supervises on-site WMS associates and supports department
   • Serve as a liaison between IT and the site team on WMS issues
   • Play an active role in maintaining training, re-training, new hire training at the operations level
   • Support WMS improvements and represent the business in future development work
   • Support WMS site Super User team by training new Super Users and assisting with site maintenance and troubleshooting
   • Support WMS site Super User team by participating in Super User meetings
   • Assist other departments by participating in meetings and/or testing related to projects impacting the site, as requested
   • Assist in training/support at other site WMS conversions/start ups
   • Other duties as requested
   
   Qualifications
   
   Qualifications & Experience:
   
   • Bachelor's degree preferred
   • 3+ years of related experience
   • Proficient computer skills, experience in MS Office, including Word, Excel, Access, and PowerPoint
   • Knowledge of Warehouse Management Systems (Red Prairie/JDA WMS a plus)
   
   Knowledge, Skills and Abilities:
   
   • Excellent time management, communications, decision-making, organization, human relations, presentation, negotiation, and mediation skills
   • Ability to communicate professionally, both written and verbal with individuals at all levels of the organization and with external contacts
   • Ability to communicate effectively to direct and motivate the team and others
   • Progressive, flexible and team-oriented approach desired
   • Possess a proactive approach with strong customer service orientation
   • Demonstrates uncompromising level of integrity and code of ethics and maintain a high degree of confidentiality
   • Must be able to travel at an estimated 10-20% of the time
   
   Physical Requirements:
   
   • Requires the ability to sit for long periods of time, with frequent interruptions
   • Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
   • Requires manual dexterity with normal hand and finger movements for typical office work
   • Talking, hearing, and seeing are important elements of completing assigned tasks
   • May require travel by automobile and airplane up for business
   • May require a visit facility operations in temperatures at or below freezing
   • May carry loads related to travel and occasionally lifts, carries, positions, or moves objects weighing up to 20 pounds
   • Requires the use of various electronic tools
   • Requires the ability to relate to others beyond giving and receiving instructions: must partner with colleagues without exhibiting behavioral extremes
   • Requires the performance of work activities including reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to constructive feedback from executive management
   
   Americold is an Equal Opportunity/Affirmative Action Employer.
   
   EOE/AA M/F/D/V DFW.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right web site administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your web site administrator job on Zippia to find and recruit web site administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with web site administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   While interviews are great, you will only sometimes learn enough from a conversation with a web site administrator applicant. In those cases, having candidates complete a test project can go a long way in figuring out who's the most likely to succeed in the role. If you aren't a technical person and don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new web site administrator

   Once you've decided on a perfect web site administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new web site administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a web site administrator?