How to hire an administrative assistant/accounts receivable

How to hire an administrative assistant/accounts receivable, step by step

Here's a step-by-step administrative assistant/accounts receivable hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant/accounts receivable job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant/accounts receivable
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring an administrative assistant/accounts receivable, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect administrative assistant/accounts receivable also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of administrative assistant/accounts receivable salaries for various roles:

   Type of Administrative Assistant/Accounts Receivable	Description	Hourly rate
   Administrative Assistant/Accounts Receivable	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$19-35
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48
   Accounts Receivable Analyst	An Accounts Receivable Analyst provides accounts receivable support through monitoring all aspects of the collection of outstanding debts owed to a company. They check missing and unresolved payment issues, monitor overdue accounts, and prepare statements for managers.	$15-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Credit Card Payments
   • Purchase Orders
   • Financial Reports
   • Bank Deposits
   • Accounts Receivables
   • QuickBooks
   • Travel Arrangements
   • Customer Accounts
   • Past Due Accounts
   • Front Desk
   • Administrative Tasks
   • Expense Reports

   Check all skills

   Responsibilities:

   • Manage profitable accounts receivable ledgers for existing and new clientele maintaining accuracy of monies enter to appropriate relate account.
   • Perform daily bank reconciliations, input systematically utilizing QuickBooks software.
   • Resolve errors by resubmitting correct or unacknowledge claims, medical records, appeals and other documentation require for timely payments.
   • Enter all incoming checks and fee splits in QuickBooks.o create monthly billing and deposit reports specific to each principal.
   • Process requests for credit memos and re-invoicing, complete detail account reconciliations.

3. Make a budget

   Including a salary range in your administrative assistant/accounts receivable job description is one of the best ways to attract top talent. An administrative assistant/accounts receivable can vary based on:

   • Location. For example, administrative assistant/accounts receivables' average salary in south carolina is 45% less than in district of columbia.
   • Seniority. Entry-level administrative assistant/accounts receivables 45% less than senior-level administrative assistant/accounts receivables.
   • Certifications. An administrative assistant/accounts receivable with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative assistant/accounts receivable's salary.

   Average administrative assistant/accounts receivable salary

   $54,968yearly

   $26.43 hourly rate

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   Entry-level administrative assistant/accounts receivable salary

   $40,000 yearly salary

   Updated December 19, 2025

4. Writing an administrative assistant/accounts receivable job description

   An administrative assistant/accounts receivable job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an administrative assistant/accounts receivable job description:

   Administrative assistant/accounts receivable job description example

   • Complete internal job file quality reviews
   • Perform basic accounting functions such as A/R, A/P
   • Office administrative duties such as preparing email and written correspondence
   • Perform detailed and accurate data entry
   • Plan, organize and coordinate administrative aspects of office functions including answering phones, emailing, copying, faxing, mailing, maintaining files, data entry and filing.
   • In communication day to day with insurance adjusters and or clients to follow up on payments
   • Ability to resolve clients' complaints with professionalism, on an as needed basis
   • Ability to maintain all record keeping procedures with no errors

   
   Position Requirements
   

   • Experience in service industry environment a plus
   • Possess polite, confident, and excellent customer service skills, including listening and questioning skills
   • Excellent organizational skills and strong attention to detail
   • Capability to work in a fast-paced, team-oriented office environment
   • Proficient in Microsoft Office (i.e., Outlook, Word, Excel)

   
   Able to successfully complete a background check subject to applicable law
   
   Hours
   

   • 40 hours/week
   • M-F 7:30AM-4:00PM

   
   
   Pay Rate
   
   Competitive pay based on experience
   
   SERVPRO of Marquise, Inc. is an EOE M/F/D/V employer
   
   Each SERVPRO® Franchise is Independently Owned and Operated. Revised 02.21
   
   PICTURE YOURSELF HERE
   FULFILLING YOUR POTENTIAL
   
   At SERVPRO, you have the opportunity to make a positive difference in the lives of people around you each and every day. We are seeking individuals who are self-motivated, proactive, responsible, and service-oriented teammates. Please join us in our mission to help our customers in their greatest moments of need. If you are highly dependable and excited about exceeding expectations, then you may be just the person we're looking for. Please search for a franchise near you to explore the opportunities waiting for you at SERVPRO. We look forward to hearing from you.
   
   WORKING TOGETHER TO MAKE IT
   Like It Never Even Happened®
   
   As a team, we are proud to offer our customers the industry-leading level of service. Each of our nearly 1800 franchises offers a broad variety of opportunities to help, to serve, and to repair and restore people's homes and businesses. If you have a passion for making a difference, our franchises are looking for you.
   
   All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

   Copy this example

   

5. Post your job

   There are a few common ways to find administrative assistant/accounts receivables for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your administrative assistant/accounts receivable job on Zippia to find and recruit administrative assistant/accounts receivable candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrative assistant/accounts receivables, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant/accounts receivable

   Once you've selected the best administrative assistant/accounts receivable candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new administrative assistant/accounts receivable. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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