How to hire an administrative assistant, assignments

How to hire an administrative assistant, assignments, step by step

Here's a step-by-step administrative assistant, assignments hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant, assignments job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant, assignments
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring an administrative assistant, assignments, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect administrative assistant, assignments also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of administrative assistant, assignments salaries for various roles:

   Type of Administrative Assistant, Assignments	Description	Hourly rate
   Administrative Assistant, Assignments	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$11-28
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Human Resources
   • Office Equipment
   • Database Management
   • Purchase Orders
   • Expense Reports
   • Word Processing
   • PowerPoint
   • Financial Reports
   • Payroll
   • Front Desk
   • Telephone Calls
   • Provides Administrative Support
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Manage company finances using QuickBooks software, including monitoring the operating budget and collecting on unpaid invoices.
   • Maintain division incidents on SharePoint database.
   • Assist with editing PowerPoint presentation, word documents for distribution.
   • Monitor, update and maintain integrity of SharePoint database program documents.
   • Prepare economic presentations for various speaking engagements and meetings utilizing Microsoft PowerPoint.
   • Maintain data input of employee entitlement time, scan and electronically file payroll information.

3. Make a budget

   Including a salary range in your administrative assistant, assignments job description is a great way to entice the best and brightest candidates. An administrative assistant, assignments salary can vary based on several factors:

   • Location. For example, administrative assistants, assignments' average salary in georgia is 49% less than in california.
   • Seniority. Entry-level administrative assistants, assignments earn 59% less than senior-level administrative assistants, assignments.
   • Certifications. An administrative assistant, assignments with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an administrative assistant, assignments's salary.

   Average administrative assistant, assignments salary

   $37,938yearly

   $18.24 hourly rate

   ---

   Entry-level administrative assistant, assignments salary

   $24,000 yearly salary

   Updated December 21, 2025

4. Writing an administrative assistant, assignments job description

   An administrative assistant, assignments job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an administrative assistant, assignments job description:

   Administrative assistant, assignments job description example

   Contract assignment through early June 2023 – with possible extension

   · Pay range = $21 - $24/ Hourly – depending on experience – 40 hour work week

   · Day Shift

   · All positions require background check and drug screen

   · This client expects all colleagues to be fully vaccinated against Covid-19

   · Job 15193

   **Note – this location requires an online safety training prior to you starting the assignment. We pay for your training class, but it is an unpaid training**

   Department/Team Description
   The Formulations and Supply Chain Teams at the Muscatine, IA site produces and ships agricultural crop protection products that are used by Farmers across North America.
   
   Position Summary
   The Administrative Specialist will support the administrative functions of the assigned areas including documentation support, reporting, procurement of supplies, and other functions as assigned.
   
   Position Duties and Responsibilities
   • Issue new and update existing procedures and process documentation
   • Assist with creation of purchase requisitions & ordering of non-maintenance items
   • Assist with ordering of general supplies
   • Assist with new hire onboarding
   • Support Process Trainer and Safety coordinator with documentation and reporting
   • Provide training and support of basic computer functions: Teams, Outlook, Mapping Drives/Printers, SharePoint, and other standard applications
   • Take ownership for area printers, copiers, and related equipment; manage related supplies and needed repairs
   • Assist with the administration of Quality reports and Supplier Non-Conformance
   • Assist with production transactions in SAP
   • General oversight of offices and common areas; ensure functionality of hardware and systems, performance of vendors, ordering supplies
   
   Requirements/Preferences:
   Education: High School diploma or equivalent
   
   Skills & Competency Requirements
   • Proficiency in Microsoft Office programs
   • 4+ years of experience in an Administrative, Production Support, or similar role
   • Strong organizational skill.
   • High level of attention to detail.
   • Ability to prioritize.
   • Strong written & verbal communication skills.
   • Strong customer focus orientation
   
   Preferences - (list nice-to-haves such a specific knowledge items, certifications, skills, abilities, etc.)
   • Previous experience supporting manufacturing or production operations.
   • Previous experience using enterprise software systems (example: SAP).
   
   IMPORTANT NOTE for POTENTIAL US CANDIDATES: Our client expects its colleagues to be fully vaccinated against COVID-19. Colleagues are also expected to disclose their vaccination status and if fully vaccinated, provide proof of vaccination status to Occupational Medicine. Our client defines fully vaccinated in alignment with CDC which is two weeks after completing the two-dose vaccine regimen or two weeks after completing the one-dose regimen. Additionally, colleagues are also required to comply with state, local and customer requirements.

   
   
   Equal Opportunity Employer

   Advance Services, Inc. is an Equal Opportunity Employer (EOE).

   Company DescriptionAdvance Services provides the most qualified and dependable employees in the market by using our unique comprehensive interviewing /screening process and partnering with our clients. This allows us to truly customize to the staffing needs of every client while still delivering the best possible employees. As the industry leader, Advance Services continues to grow with more than 1,400 clients nationwide and over 50 offices across the United States. EOE.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right administrative assistant, assignments for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrative assistant, assignments job on Zippia to find and recruit administrative assistant, assignments candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting administrative assistants, assignments requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant, assignments

   Once you've selected the best administrative assistant, assignments candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new administrative assistant, assignments. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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