Administrative assistant/events coordinator job description

Job DescriptionJob Description

Events Coordinator/Admin Assistant ($25/hr)

Whats In It For You:

Pay rate of $25 per hour
Strong opportunity for professional and career advancement
A place that valueshealthy work-life balance
Empowering and supportive management
A well-equipped and modern institution

About the Opportunity:

Our client is looking for an Events Coordinator/Admin Assistantto oversee the companys central office whileproviding administrative support for the Executive Director, Director of Programs and Communications, and Director of Academic and Professional Development.
Your role is to organize and coordinate office administration and procedures to ensure organizational effectiveness and efficiency, work with an external vendor for accounting and HR services, and supervise assigned interns and student employees.

Events Coordinator/Admin Assistant Responsibilities:

Serve as the COF liaison for the COF Admissions sub-committee responsible for planning andimplementing counselor tours, high school tours, and other sub-committees as assigned
Providingscheduling support to the Executive Director, Director of Programs and Communication,and Director of Academic Programs and ProfessionalDevelopment including preparation of meeting materials
Actingas the first point of contact for the office, greeting visitors, soliciting and providing information, and referring toappropriate staff members
Managing theonboarding and office set-ups, including purchasing and deployment of technology

Events Coordinator/Admin Assistant Qualifications:

4 years of office administration experience preferably in higher education or non-profit environment
A Bachelors Degree
Proficiency with computer applications, including Microsoft Office 365 (Outlook, Word, Excel,PowerPoint) and WordPress
Excellent organizational, multi-tasking logistical, problem-solving, and interpersonal skills

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. #pando1-1
PandoLogic. Keywords: Event Planner, Location: Brighton, MA - 02135 , PL: 550931928

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.

The Events Administrative Assistant/Billing Coordinator at the Hyatt Regency Denver at the Colorado Convention Center must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed.

This position is responsible for providing administrative support to a team of Event Managers including coordinating onsite billing support in conjunction with our Billing Shared Services support.

The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask complete projects in a timely manner, detailed oriented, organized and diligent. This person should demonstrate exceptional customer service and problem solving skills.

This positions provides an overview to all functions in the events department. Previous experience in Opera, Envision, EMS, EAS, Oracle and Micros is preferred. This position supports the smooth and efficient operations of Events, Event Services and Finance Functions.

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
+ A true desire to satisfy the needs of others in a fast paced environment

+ Utilizing refined verbal and written communication skills with client

+ Assisting manager in group billing reconciliation, adjustments and tasks related to Hyatt Shared Services team by using established computer applications and systems to include but not limited to supplying supporting documents

+ Coordinate and conduct group bill review with every in house groups

+ Posting and reconciling auxiliary / cash sales revenue

+ Establishing master account and collecting payment for short term groups

+ Assisting with event manager's expense reports and providing supporting documents to finance

+ Other administrative responsibility to support the events team and manager

**Qualifications:**

The rate for this position is $21.00 / hour

We have you covered with an awesome rewards package!

Benefits available with this position:

+ Medical/ Dental/ Vision Insurance

+ 401K Retirement Savings Plan Match

+ Basic Life Insurance

+ Vacation/ Sick Days

+ Holiday Pay

Additional perks may include:

+ Colleague rate and Complimentary Room nights when available

+ Flexible Spending Account

+ Meals

+ Complimentary Parking or RTD Ecopass

**Primary Location:** US-CO-Denver

**Organization:** Hyatt Regency Denver Convention Center

**Pay Basis:** Hourly

**Job Level:** Full-time

**Job:** Administrative


Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

Minimum Required Experience : 1-year minimum experience in an administrative assistant, receptionist, clients/patient/ patient facing or related role. Proficiency in Homeless Management Information System (HMIS) preferred.

Additional Requirements

• Proficiency in MS Office (Word, Excel, PowerPoint & Outlook)
• Ability to learn additional software
• Proficiency in general office equipment (PC, printer/fax/copier, telephony system)
• Proficiency in data entry, filing
• Experience in a multi-line phone/telephony system
• Valid Michigan Driver’s license/access to private transportation.

Job Knowledge and Comprehension

• Primary Job Role
• Ability to multitask, manage time, and independently prioritize tasks.
• Focused on providing exceptional customer service; face to face interactions with clients is expected on a regular basis.
• High level of professionalism.
• Demonstrates excellent communication and organization skills.

Essential Job Duties

• Primary Job Duty
• Answer phone calls and process mail/deliveries and additional requests as needed.
• Greeting clients and other guests arriving to the facility.
• Coordinate and manage check-ins.
• Receive packages and process mail.
• Prioritize and deliver messages and incoming requests to HRS team.
• Manage meetings, room reservations, office reservations, etc.
• Send appointment letters/make reminder if requested.
• Scan/label and upload documentation to electronic system.
• Process referrals, incident reports, and medical records requests.
• Perform other clerical duties such as filing, photocopying, transcribing, and faxing.
• Opening assigned Service Area to align with business needs.
• Courier between facilities.
• Resolve facility issues (e.g., broken printers, copiers, etc.)
• Manage Check request and invoices.
• Perform Petty Cash reconciliation.
• Manage mileage for staff.
• Run and analyze data reports (HMIS, etc.), draft correspondence letters.
• Provides additional training required to existing admin staff.
• Assists with client event coordination within their assigned NSO program.
• Responsible for stocking apartments for new residents and the replacement of household items as needed.
• Collects and tracks appropriate data for donation and asset management.
• Other duties as assigned.

Productivity

• Assist the client with scheduling internal/external appointments.
• Assist the client with obtaining available resources, including basic needs, household items, and/or furniture as needed.
• Assist with client events in coordination with Corporate Development.
• Assist with data entry required to accomplish program goals with accuracy and ensuring work is completed within specified time frames,100% of the time.
• Ensures that program materials needed for services with clients are maintained at a sufficient level.
• Petty cash is reconciled and replenished in a timely manner.
• Mileage reimbursement logs are collected and submitted to central office in a timely manner.
• Send all mail within 48 hours, 100% of the time.
• Run and analyze data reports at minimum monthly.

Administrative and Professional Skills

• Comply with and adhere to department and NSO policies and procedures.
• Excellent written and verbal communication skills
• Professional, courteous, and prompt customer service, both in-person and over the phone
• Maintains technological skills necessary to perform data entry, manage team calendars/schedules, and create company reports and other documents as required.
• Willingness/ability to learn new software programs as needed.
• Multi-tasking and creative thinking/problem solving skills.
• Keeps a safe and clean work area by complying with all NSO procedures, rules, and regulations.
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Adhere to established quality and performance improvement standards.
• Work effectively with others to accomplish goals/resolve problems.
• Organized and uses time effectively, including time-management techniques.
• Maintains consistent work attendance.
• Does not disrupt operations by being habitually tardy or absent; works as scheduled.
• Professionally represents NSO and promotes NSO mission and vision statements.
• Promote a harmonious work environment.
• Is open to new approaches and takes steps to increase knowledge, skills, and abilities, both from within and outside NSO.
• Other duties as assigned.

Working Conditions and Necessary Capabilities

• Works in an office environment and uses a computer, telephone and other office equipment as needed, to perform duties.
• The noise level in the work environment is typical of that of an office environment with frequent contact with clients.
• Bends, stoops, and reaches to file, search for and retrieve records and documents.
  Manual dexterity and regular fine-finger and hand/wrist motions are required for operating a keyboard, writing and filing.
• May have exposure to cleaning chemicals.
• May have potential exposure to airborne infectious agents, blood and/or bodily fluids during medical emergencies.
• Must be able to lift up to 25lbs on occasion.
• Seeing/vision, talking/speaking and listening/hearing are continuously required.
• Frequently required to sit & stand during working hours.
• Occasionally required to drive.
• Occasionally required to travel between work locations.

DISCLAIMER MESSAGE: The above elements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified, or a contractual commitment, and NSO retains the right to amend or revise this job description at any time.

NSO is an Equal Opportunity Employer and is committed to excellence through diversity and considers candidates without regard to sex (including pregnancy related conditions) genetic information, race, color, weight, height, religion, national origin, citizenship, age, disability, martial or veteran status, misdemeanor arrest record, sexual orientation, transgender status or gender identity or any other legally protected status.