How to hire an administrative assistant to general manager

How to hire an administrative assistant to general manager, step by step

Here's a step-by-step administrative assistant to general manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant to general manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant to general manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring an administrative assistant to general manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an administrative assistant to general manager to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an administrative assistant to general manager that fits the bill.

   This list shows salaries for various types of administrative assistant to general managers.

   Type of Administrative Assistant To General Manager	Description	Hourly rate
   Administrative Assistant To General Manager	Top executives devise strategies and policies to ensure that an organization meets its goals. They plan, direct, and coordinate operational activities of companies and organizations.	$13-25
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • Travel Arrangements
   • Expense Reports
   • Customer Service
   • Photocopying
   • Office Procedures
   • Confidential Correspondence
   • Purchase Orders
   • Financial Reports
   • Front Desk
   • Human Resources
   • Meeting Minutes
   • PowerPoint
   • International Travel
   • Bank Deposits

   Check all skills

   Responsibilities:

   • Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
   • Prepare PowerPoint presentations for internal and client audiences.
   • Create PowerPoint presentations to be air on company-wide close circuit television.
   • Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
   • Interface with Quickbooks for budget analysis, accounts payable, and all account reconciliations.
   • Create database in SQL incorporating data from order systems to assist logistics personnel regulating product receive in the warehouse.

3. Make a budget

   Including a salary range in your administrative assistant to general manager job description is one of the best ways to attract top talent. An administrative assistant to general manager can vary based on:

   • Location. For example, administrative assistant to general managers' average salary in kentucky is 57% less than in new jersey.
   • Seniority. Entry-level administrative assistant to general managers 46% less than senior-level administrative assistant to general managers.
   • Certifications. An administrative assistant to general manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative assistant to general manager's salary.

   Average administrative assistant to general manager salary

   $38,351yearly

   $18.44 hourly rate

   ---

   Entry-level administrative assistant to general manager salary

   $28,000 yearly salary

   Updated January 22, 2026

4. Writing an administrative assistant to general manager job description

   A job description for an administrative assistant to general manager role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an administrative assistant to general manager job description:

   Administrative assistant to general manager job description example

   The Administrative Assistant to the General Manager will be responsible for the hotel's Executive Office and for assisting the General Manager with analyzing data, writing reports and developing strategic plans. This individual will be someone who is agile and can support multiple leaders and functions at once. The Administrative Assistant is an extension of the General Manager and must operate with a strong attention to detail, high level of customer service and professionalism.
   Responsibilities include but are not limited to:
   
   * Supporting the General Manager with any and all tasks
   * Handling customer satisfaction inquiries, related correspondence and communication.
   * Distributing communication to guests and colleagues
   * Assisting in any and all departments as needed
   
   Why Hyatt Regency Salt Lake City?
   
   Benefits and perks include but are not limited to:
   
   * Discounted & Complimentary hotel room nights
   * Receive up to 8 Paid Float Days upon hire! *Dependent on hire date
   * Enjoy complimentary meals in our colleague Cafe for every shift worked
   * Medical, Dental, Vision Insurance - Full-Time colleagues can enroll after just 30 days!
   * 401K retirement savings plan and company match
   * Up to $1,000 in educational assistance per year
   * Opportunities to work and visit Hyatt Hotels and Resorts around the world
   
   For more detail and an exclusive list of benefits apply today! Or join us for our next Walk In Wednesday
   
   Are you ready to join a NEW, GORGEOUS, and COOL hotel in the heart of downtown Salt Lake City? If so, we are seeking the BEST; individuals who are energetic, passionate to serve/help others, and enjoy interacting with people from all over the globe! Our ideal team player is one who will proudly represent our brand and elevate our experiences with us, as we graciously welcome our guests beginning this Fall. Apply today, as the first step towards joining a Global Corporation that still feels like family!
   
   Thank you for your interest in Hyatt Regency Salt Lake City! Your experience may be just right for one of our roles.
   
   We would enjoy meeting you in person, with the possibility of an on-the-spot Job Offer! Please join us for Open Interviews / "Walk-in Wednesday"
   
   Interviews will be held onsite at Hyatt Regency Salt Lake City in the Human Resources Office on the following dates:
   
   * Wednesday, October 19, 2022 from 12 PM to 5PM
   * Wednesday, October 26, 2022 from 12 PM to 5PM
   
   Submit your application TODAY and we look forward to meeting YOU at Walk-in Wednesday!
   
   Location: Hyatt Regency Salt Lake City Human Resources Office - 170 S W Temple, Salt Lake City, UT 84101
   
   * Strong analytical, organizational and interpersonal skills,
   * Ability to interpret statistical reports (profit and loss, income statements, customer satisfaction data and other hotel-related reports)
   * Excellent written and verbal communication skills - including the ability to write guest and customer communication

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5. Post your job

   There are a few common ways to find administrative assistant to general managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your administrative assistant to general manager job on Zippia to find and recruit administrative assistant to general manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting administrative assistant to general managers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant to general manager

   Once you've found the administrative assistant to general manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new administrative assistant to general manager. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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