Administrative graduate assistant job description

The College of Media & Communication at Texas Tech University is seeking a full-time Administrative Assistant to support Undergraduate and Graduate Affairs. The Administrative Assistant will be responsible to assist with covering the following essential duties:
Serves as Graduate Affairs Receptionist Support graduate and undergraduate scheduling through enrollment verification, course histories, changes and withdrawal/admits Verify Funded Student Enrollment for minimum hours Create files for new graduate programs student applicants and add info to Access Student Records Attend Graduate Programs and Undergraduate Affairs Meetings and take minutes Coordinate graduate files in Access and Student Tracker Data Base including new graduate programs applications, student records and data backups Coordinate submission of graduate student annual reviews Submit SharePoint forms, print out Calendar for 158G and prepare appropriate forms Mail out acceptance or non-acceptance letters for graduate students Coordinate MCOM 6350 presentations Coordinate Graduate Programs travel for prospective job candidates Manage graduate student office space Maintain email lists of undergraduate and graduate students Maintain and update alumni information Other duties as assigned to ensure the smooth operation of the Undergraduate and Graduate Affairs Ability to manage multiple tasks Excellent written and oral communication skills Excellent organizational skills and time management skills Respectful, cooperative, and effective in getting along with a diverse group of employees, faculty, and clients Ability to be a great team player to anticipate the needs of the office Knowledgeable in the use of MS Office to include MS Outlook; MS Word; MS Access and MS Excel Prior office experience



Major/Essential Functions


Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.


Required Qualifications


Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.


Preferred Qualifications



Excellent word processing abilities and knowledgeable in the use of MS Office to include MS Outlook; MS Word; MS Access and MS Excel Prior office experience

WHO WE ARE:
Soccer Shots is an engaging children's soccer program for children ages 2-8 with a focus on character development. Our caring team positively impacts children's lives on and off the field through best-in-class coaching, curriculum and communication.


Soccer Shots DMV
· Are you looking for a great job where the work is actually fun, and you're growing professionally?· Do you want to work somewhere you can get real job experience while making a difference in your community?· Are you passionate about sports, education, being a positive role model and impacting young children? You’ve come to the right place! We change lives. We help children learn, grow and meet their goals. We care.

WHAT YOU GET AS A GRADUATE ASSISTANT:
· Up to $5,250 annual, tax-free tuition reimbursement for Master’s Degree at Southern New Hampshire University (SNHU), or another approved institution· $1,250 monthly stipend· $1,000 yearly gas allowance· Flexible scheduling including mornings, evenings and weekend hours· Professional experience and leadership development in an established franchise system that continues to grow throughout North America
· IRA - Retirement planning with company match

WHAT YOU NEED:
· Alignment with Soccer Shots’ Core Values· Passion for soccer and positively impacting children and families· Previous experience as a coach, teacher, instructor or educator, or academic experience in a related field· Reliable transportation and a valid driver’s license· Eligible to work in the U.S.· Must qualify for entry into graduate degree program at SNHU, or another approved institution


A DAY IN THE LIFE:
· Safely manage classes of up to 14 children aged 2-8 · Implement Soccer Shots curriculum which focuses on skill and character development · Arrive on time to scheduled locations, provide a positive customer experience, maintain equipment and manage class rosters· Develop capacities and responsibilities for business management areas including marketing business development and operations· Engage with leader development content provided by franchise system experts and grow with peers across North America as qualified and competent professionals· Go home knowing you made a difference
· Gain office experience in:
Accounting
Human Resources
Vendor Management
Business Administration


OUR CORE VALUES:
· We Care · We Own It · We Pursue Excellence · We Are Stronger Together · We Are Candid · We Grow



HOW TO APPLY:
· Submit resume and cover letter· Cover letter should explain why a Master's degree with Soccer Shots mirrors your passion about sports, education, and impacting young children

The Virginia Education Science Training (VEST) program is seeking a Student Administrative Assistant. VEST is a doctoral fellowship program that has over 25 students from the School of Education and Human Development (SEHD), Sociology, Psychology and Economics departments. In addition to VEST with doctoral students, we will be engaging undergraduates from outside of UVA in on-line summer programming. This person would assist the staff in VEST activities and support development efforts of on-line summer programming for undergraduate students.

The position requires the student to work 10-15 hours per week from September 2021 to August 2022 (with opportunities to continue into the fall depending on work availability). The scheduling of hours will be flexible depending on program activities and needs. The individual filling this position is expected to possess the following skills and abilities:
Possess strong oral and written communication skills. Be well organized and have an attention to detail. Have demonstrated knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).


Responsibilities will likely change over the course of the summer or year and may include:

Assisting with program coordination and communication. Assisting in coordination of events, including workshops and undergraduate activities. Website maintenance Organization and maintenance of paper and electronic files. Working in teams with faculty, staff, and other students.


This position is primarily remote, but will require assisting with in-person events, weekly meetings and communication with the program coordinator. Interested applicants should submit a resume and letter of interest, including confirmation of availability, with their application.

Students will be paid a wage of $16 per hour depending on qualifications.

Application reviews will begin ASAP and will continue until the position is filled.


COVID Vaccination Requirement and Guidelines


Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.