Administrative specialist lead job description
Updated March 14, 2024
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Example administrative specialist lead requirements on a job description
Administrative specialist lead requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in administrative specialist lead job postings.
Sample administrative specialist lead requirements
- Bachelor’s degree in business, finance, or related field.
- Minimum of 5 years in administrative support roles.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite.
- Experience with developing and maintaining filing systems.
Sample required administrative specialist lead soft skills
- Excellent verbal and written communication skills.
- Ability to work collaboratively in a team environment.
- Strong customer service orientation.
- Ability to take initiative and exercise sound judgment.
Administrative specialist lead job description example 1
Global University administrative specialist lead job description
Georgia State University, one of the world's leading academic institutions and nationally recognized for its innovation in student success, invites applications for the position of Administrative Specialist, WomenLead. Georgia State, an enterprising public research university in Atlanta, is a national leader in graduating students from diverse backgrounds.
WomenLead, launched in 2015, is a university-wide academic program offering six sections of a for-credit course in women's leadership that advance women's leadership in the world and empower WomenLead students to aspire to and achieve leadership roles. The experiential learning-based courses provide students with knowledge, college-to-career skills and access to community leaders and partners. In 2018 WomenLead received the AACSB Innovations that Inspire Award acknowledging the program's commitment to closing the gender equity gap.
WomenLead is seeking to hire an experienced Administrative Specialist. The Administrative Specialist reports to the WomenLead Manager and will be responsible for the following:
Recruitment/Outreach Efforts
Assist the team with all outreach efforts Answer questions from potential students about the WomenLead program Write, design, and send recruitment communications Write, design and post WomenLead branded social media content Work closely with Academic Advisors
Scheduling/Course Support
Ensure courses are scheduled in GoSolar with the correct instructor, number of spots requested, and description. Help departments address any scheduling issues or errors in a timely manner Ensure a large common room for cohort classes every semester (150+ students) Ensure courses are scheduled in GoSolar with the correct instructor, number of spots requested, and description. Help departments address any scheduling issues or errors in a timely manner Guarantee that all classes are scheduled in the same building (Aderhold Learning Center)
Program/Events Management
Arrange for welcome packets and course materials to be prepared for new students before first day of class Help coordinate events and help ensure their success (as measured by attendance and follow-up on participant surveys) Develop resume book, slide decks, etc Coordinate end of the semester thank you mailing to all supporters of the program
Scholarship Program
Coordinate Scholar Award Committee Become proficient using Georgia State Scholarship Portal and ensure scholar award application portal is updated every semester Retrieve applications from portal to create applicants' packet and circulate to committee Administer the scholar award program of 12+ endowed scholarships and other awards (Dell, C200) Maintain MOU database for all scholar awards
Database
Assist with updating databases, (Excel, Banner, Salesforce, and Dropbox) Update project management platform, Monday.com
Program Administrative Support
Maintain supply inventory Order and restock supplies Train new University Assistants each semester
Disclaimer:
This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.
As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.
Qualifications:
Bachelor's degree and two years administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.
Preferred Hiring Qualifications:
Key Qualifications
Experience using BANNER student record system Experience using reporting tools such as SQL, Argos Proficiency using Dropbox and Excel Ability to juggle and prioritize multiple projects Organized, detail-oriented, deadline conscious Excellent oral and written communication skills
The ideal candidate will have experience working in Higher Education, with student counseling and/or advising experience in a University setting.Experience creating and posting professional quality/ branded social media, be accustomed to working on a team and have experience using Salesforce/Marketing Cloud.
Special Instructions:
Please provide a resume for full consideration. A cover letter is also welcomed.
Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.
WomenLead, launched in 2015, is a university-wide academic program offering six sections of a for-credit course in women's leadership that advance women's leadership in the world and empower WomenLead students to aspire to and achieve leadership roles. The experiential learning-based courses provide students with knowledge, college-to-career skills and access to community leaders and partners. In 2018 WomenLead received the AACSB Innovations that Inspire Award acknowledging the program's commitment to closing the gender equity gap.
WomenLead is seeking to hire an experienced Administrative Specialist. The Administrative Specialist reports to the WomenLead Manager and will be responsible for the following:
Recruitment/Outreach Efforts
Assist the team with all outreach efforts Answer questions from potential students about the WomenLead program Write, design, and send recruitment communications Write, design and post WomenLead branded social media content Work closely with Academic Advisors
Scheduling/Course Support
Ensure courses are scheduled in GoSolar with the correct instructor, number of spots requested, and description. Help departments address any scheduling issues or errors in a timely manner Ensure a large common room for cohort classes every semester (150+ students) Ensure courses are scheduled in GoSolar with the correct instructor, number of spots requested, and description. Help departments address any scheduling issues or errors in a timely manner Guarantee that all classes are scheduled in the same building (Aderhold Learning Center)
Program/Events Management
Arrange for welcome packets and course materials to be prepared for new students before first day of class Help coordinate events and help ensure their success (as measured by attendance and follow-up on participant surveys) Develop resume book, slide decks, etc Coordinate end of the semester thank you mailing to all supporters of the program
Scholarship Program
Coordinate Scholar Award Committee Become proficient using Georgia State Scholarship Portal and ensure scholar award application portal is updated every semester Retrieve applications from portal to create applicants' packet and circulate to committee Administer the scholar award program of 12+ endowed scholarships and other awards (Dell, C200) Maintain MOU database for all scholar awards
Database
Assist with updating databases, (Excel, Banner, Salesforce, and Dropbox) Update project management platform, Monday.com
Program Administrative Support
Maintain supply inventory Order and restock supplies Train new University Assistants each semester
Disclaimer:
This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.
As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.
Qualifications:
Bachelor's degree and two years administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.
Preferred Hiring Qualifications:
Key Qualifications
Experience using BANNER student record system Experience using reporting tools such as SQL, Argos Proficiency using Dropbox and Excel Ability to juggle and prioritize multiple projects Organized, detail-oriented, deadline conscious Excellent oral and written communication skills
The ideal candidate will have experience working in Higher Education, with student counseling and/or advising experience in a University setting.Experience creating and posting professional quality/ branded social media, be accustomed to working on a team and have experience using Salesforce/Marketing Cloud.
Special Instructions:
Please provide a resume for full consideration. A cover letter is also welcomed.
Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.
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Updated March 14, 2024
Updated March 14, 2024