How To Submit A Writing Sample

You’ve prepared your job application and then notice the company requires a writing sample. This request is increasingly common and can lead to some uncertainty.

Whether you’re new to this process or looking for a refresher on best practices, this guide will help you select and submit the ideal writing sample.

Key Takeaways

• A writing sample is an original work that demonstrates your writing and communication abilities.

• Most job applications will require you to upload or email your writing sample.

• Select a writing sample that adheres to the application guidelines and aligns with the job you are pursuing.

What Is a Writing Sample?

A writing sample is any professional piece of writing you’ve authored that showcases your skills. It’s an additional document you may need to provide when applying for writing-centric roles.

Your writing sample can include work from your academic career, such as research papers and articles, or pieces from previous employment, like blog posts.

Examples of writing samples you might submit include:

• Press releases

• Whitepapers

• Research papers

• Articles

• Newsletters

• Web content

How to Submit a Writing Sample

The employer will typically provide instructions on how to submit your writing sample along with your application. Here are the two most common methods:

1. Upload it with your application. In an online application, you will likely be prompted to upload your sample. Ensure you name the file appropriately and save it in the required format.

   If the application doesn’t specify a naming convention, save your file as “LastName_Writing_Sample.docx” to make it clear to the recruiter what they are reviewing.

2. Email it separately. If instructed, you may need to email your writing sample. In this case, compose a brief email introducing yourself and mentioning that your writing sample is attached.

   Conclude the email by expressing gratitude for their consideration and including your contact details.

Choosing a Writing Sample

Selecting the right piece to submit can be challenging.

You want to ensure that the work you send demonstrates the full range of your abilities, but how do you choose the best piece?

Should you opt for a longer piece to showcase your ability to write in-depth, or a shorter one that illustrates your conciseness?

When selecting a writing sample, consider these tips:

• Follow the employer’s guidelines. Adhere to any specific instructions provided by the employer. Allow them to dictate what they are seeking. If they request a particular type of piece or specify a word count, ensure your submission matches those criteria.

• Keep it concise. Remember that hiring managers may review numerous writing samples. Unless instructed otherwise, aim for a writing sample that is one to two pages long. As with your resume and cover letter, brevity is key.

• Match the sample to the job. Before diving into your portfolio, review the job listing. What type of writing will you be doing if hired? Align your chosen piece with the expected tasks.

  For example, if applying for an H.R. manager role that involves drafting company-wide communications, submit a sample that reflects a similar audience and purpose, such as a branch-wide memo or company newsletter.

• Align with the company’s tone. Companies cultivate a specific image, and they want representatives, such as writers or marketers, to reflect that brand. Demonstrate your ability to write in their style.

  Analyze the company’s website, social media, and other online presences to gauge their culture.

  If their tone is formal, submit a piece that mirrors this, like a research paper or an article. If they foster a more relaxed and creative atmosphere, consider sending a piece that showcases your personality, such as a humorous blog post.

  Ensure the tone of your sample aligns with that of the company to demonstrate your writing style’s compatibility.

• Include an introductory paragraph. Start your sample with a brief paragraph of a few lines explaining the context and purpose of the piece.

  If you’re submitting an excerpt, clarify what the entire piece entails and its objective.

  This paragraph can also indicate why you chose this specific sample, perhaps because it best reflects your skills or is a piece you particularly enjoyed crafting.

  Providing context will help recruiters understand your choice and purpose, which is crucial as they sift through numerous samples.

• Avoid controversial topics. Steer clear of subjects that may alienate a potential employer. Ensure your sample does not contain sensitive or confidential information, such as proprietary data.

• Ensure the piece is current. If your writing sample is over a year old, revisit it to confirm it contains relevant information. An updated sample reflects your ongoing development as a writer.

• Proofread! Submitting a piece with grammatical or spelling errors can project a lack of professionalism.

  Proofread your sample multiple times. Reading it aloud can help catch errors, and utilizing tools like Microsoft Word’s “Read Aloud” feature can provide an additional perspective.

What If I Don’t Have a Writing Sample?

There are many reasons you may not have an ideal writing sample ready. You might lack experience in writing-focused roles or have limited professional experience overall.

The good news is that you can create a new piece specifically for this application. This approach allows you to tailor your writing to the specific needs of the role and company.

When crafting a new piece, ensure you review the type of writing sample the job application requests. Use their guidelines as a foundation for your writing.

Why Employers Ask for Writing Samples

Employers typically request writing samples to assess your writing style, skill level, and communication effectiveness.

They want to see how well you convey information before determining your suitability for the position.

Who Has to Submit a Writing Sample?

It’s not only writers who may need to submit writing samples; many roles require strong writing skills.

Various positions across industries may request a writing sample as part of the application process. Here are a few examples:

• Communications

• Marketing

• Consulting

• Public relations

• Content development

Writing Sample FAQ

1. How long should a writing sample be?

   A writing sample should typically be one to two pages long, or around 750 words. Watch for any length requirements specified by employers, which may necessitate submitting a selection from a longer piece.

2. What do employers look for in writing samples?

   Employers generally assess tone, style, and grammar in writing samples. Their specific expectations may vary by industry, company, and position, but these three elements are universally important.

3. Where do you put writing samples?

   You should include writing samples in your online portfolio, on social media, and with your application. Hosting your work on a digital portfolio makes it accessible to potential employers searching for your name.

   Sharing your writing on professional social media platforms like LinkedIn can also increase visibility.

   Many job applications request writing samples, so choose one that closely aligns with the responsibilities of the role for which you’re applying.

Final Thoughts

Submitting a strong writing sample can feel overwhelming, especially if you’re new to professional writing. Identifying the right piece to send can be particularly challenging, regardless of your level of experience.

Your writing sample deserves the same meticulous attention as your resume or cover letter. Approach it with care and detail.

By thoughtfully selecting your writing sample and adhering to these guidelines, you can increase your chances of making a positive impression.

Author

Chris Kolmar

Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.