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A job offer letter is a formal document sent by an employer to a candidate selected for employment. It provides details about the position, including responsibilities, compensation, start date, and other terms and conditions of employment.
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How to write a job offer letter
There are several key steps to follow when drafting a job offer letter:
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Begin the letter by formally offering the job position to the candidate.
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Include details about the job role such as job title, duties, and work schedule.
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Detail the compensation package, including salary, bonuses, and benefits.
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Include any contingencies such as background checks or drug screenings, if applicable.
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Close the letter with a deadline for the candidate to accept or decline the job offer.
How to use a job offer letter template
A job offer letter template can greatly reduce the time and effort needed to create this formal employment document. You simply download a suitable template and replace the placeholder text with your company, the candidate’s information, and the details of the job offer.
After completing the letter, have it reviewed by an expert or legal counsel if necessary, to ensure it complies with all relevant laws and regulations.
Job offer letter FAQ
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Is there a difference between a job offer letter and an employment contract? Yes, a job offer letter is usually less formal and less comprehensive than an employment contract. The offer letter outlines the basics of the offer, whereas a contract usually includes detailed terms and conditions of employment.
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What happens if the candidate declines the job after receiving an offer letter? If a candidate declines a job after receiving an offer letter, the employer simply moves on to offering the job to another qualified candidate.
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Can an employer retract a job offer letter? Yes, an employer can legally retract a job offer letter, but there may be implications depending on the laws of the specific country or state.
Author
Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.
