How To Write A Two Weeks’ Notice Letter (With Examples)

Writing a two-weeks notice letter is essential when resigning from your job. This formal document notifies your employer of your intention to leave and specifies your last working day.

If you need guidance on crafting a two-weeks notice letter but are unsure where to start, this article will outline the steps to write one, provide an example, and highlight common pitfalls to avoid.

Key Takeaways

• Begin your letter by clearly stating your resignation and including your last working day.

• It’s standard practice to submit your resignation letter at least two weeks before your final day.

• Make a positive final impression, as this could lead to future recommendations from your employer.

• Always discuss your resignation with your supervisor in person before submitting your letter.

What is a Two Weeks’ Notice Letter and Why Should I Write One?

A two-weeks notice letter is a formal document that an employee gives to their employer to announce their resignation. It is typically submitted two weeks (14 days, or 10 business days) prior to your final working day, as indicated in the letter.

While there are no federal laws mandating notice before quitting, it is a common courtesy that allows employers time to prepare for your departure, whether that involves finding a replacement or redistributing tasks.

This letter is your opportunity to leave a positive impression on your soon-to-be former employer. It serves as a professional and concise way to communicate your departure.

How to Write a Two-Weeks Notice Letter

When crafting your two-weeks notice letter, start with a proper address and clearly state your resignation. Here is a step-by-step guide:

1. Address the Letter. Begin with your name, date, and a subject line. Include the recipient’s details and your company’s information.

2. State Your Intent and Last Day. In the opening paragraph, clearly state your resignation and the date of your last working day, which should typically be two weeks from the date you submit your letter. Be straightforward yet cordial.

3. Express Gratitude. In the second paragraph, take a moment to thank your employer for the opportunities you’ve had and the experiences gained during your tenure. Even if your job experience wasn’t ideal, highlight the knowledge you’ve acquired.

4. Provide Reasons for Departure (Optional). If comfortable, briefly explain your reason for leaving. Avoid negative remarks and instead focus on new opportunities or personal growth.

5. Offer Assistance. In your final paragraph, express your willingness to help with the transition, whether that involves training a new employee or wrapping up ongoing projects. Ensure that your offers are genuine and realistic.

6. The Sign-Off. Close your letter professionally with a simple:

   Sincerely,
   [Your Name]

Example Two-Weeks Notice Letter

Template for Two Weeks’ Notice Letter

Two Weeks’ Notice Letter Tips

When writing and submitting your two-weeks notice letter, provide copies to your HR department and your supervisor, and keep the content relevant. Here are some additional tips:

• Send a copy to HR and your supervisor. This ensures proper documentation. Alternatively, you can CC them in an email to your boss.
• Include your name and “Resignation” in the subject line. This clarifies the topic and makes it easier to find later.
• Include only essential information. Focus on your last working day and your intent to leave; save detailed discussions for personal conversations.
• Maintain a positive and professional tone. Your resignation letter should reflect your intention to leave on good terms, so express gratitude for the experience provided.
• Offer to help with the transition. If appropriate, offer assistance in training a new employee or wrapping up projects.
• Prepare for immediate departure. Be aware that your employer may ask you to leave sooner, so ensure you have all essential files backed up.

Common Mistakes to Avoid with Your Two Weeks’ Notice Letter

To ensure a smooth resignation process, avoid these common mistakes:

• Negativity. Avoid negative comments about the company, supervisors, or coworkers. Maintain a positive tone throughout your letter.
• Discussing salary issues. If salary is the reason for your departure, address this directly with your supervisor rather than in your resignation letter.
• Boasting about your new job. Keep your tone respectful and straightforward, without making comparisons that could come off as condescending.
• Informing coworkers before your boss. Always speak to your supervisor first before discussing your resignation with colleagues.

What to Consider Before Handing In Your Two Weeks’ Notice

A resignation letter is a significant step, so consider the following before submitting yours:

• Do you have another job lined up, or will you be searching for new opportunities after resigning?
• Is your new position a step up or down in terms of pay?
• Does this new role align with your career goals?
• How long until your new job begins?
• Can you manage financially while waiting for your new job?
• Are you leaving in the midst of a critical project?
• How will you handle your benefits (unused PTO, health insurance, 401(k) transfers, etc.)?
• Do you need to return any company property?

These considerations are crucial. Take your time to decide when to quit, ensuring it aligns with your best interests. You can always draft your resignation letter and wait until you are completely certain or have secured a new position before sending it.

How to Quit Your Job: Beyond Your Two Weeks’ Notice Letter

Schedule a meeting with your supervisor to discuss your resignation, keeping your explanation simple. Be prepared for potential counteroffers from your employer. Here’s a breakdown of how to navigate your exit:

• Schedule a meeting with your boss. A two-weeks notice letter formalizes your resignation, but a personal conversation is important for expressing your gratitude.
• Keep your explanation straightforward. Be ready to discuss your departure’s next steps without going into too much detail about your new role or what you disliked about your current job.
• Prepare for counteroffers. Your employer may try to convince you to stay, so be ready to evaluate these offers only if you’re unsure about leaving.
• Assist in finding/training your replacement. Offering help can foster goodwill and ensure a positive reference in the future.
• Return company property. Make sure to return any company-owned items and ensure your personal information is secure.
• Offer and ask for references. This is a good time to secure references while also offering your own to key colleagues.
• End your final weeks positively. Maintain high performance and help your team transition smoothly.

Two Weeks’ Notice FAQs

1. Why should you give a two weeks’ notice?

   Giving a two-weeks notice helps maintain a professional relationship with your employer. Your resignation letter is one of the last impressions your boss will have of you, which can impact future references.

2. What is considered two weeks’ notice?

   Two weeks’ notice typically means 10 business days and/or 14 calendar days. While not legally mandated, it allows your employer time to initiate the hiring process for your replacement.

3. Can you get fired for giving a two weeks’ notice?

   Yes, you can be terminated after giving notice. This doesn’t imply wrongdoing; employers may choose to end your employment early to avoid paying for the notice period.

4. Should I give my two weeks’ notice on a Friday or Monday?

   Giving notice on a Friday is common. This can help ensure your last day falls on a Friday, but Monday is also acceptable if you’ve already talked to your boss.

5. Is two weeks’ notice 10 or 14 days?

   Two weeks generally means at least 10 business days. Ensure you provide your notice at least 10 business days before your intended last day.

6. Are you legally required to give a two weeks’ notice?

   No, there are no laws requiring employees to provide notice before quitting. Always review your employment contract, as some stipulations may apply.

References

1. Law District – What is a Two Weeks Notice Letter

2. Best Fit Work – How to Calculate Two Weeks Notice

Author

Sky Ariella

Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.