Boarder job description

Provides administrative oversight for the District Board of Directors. Performs and/or oversees special projects requiring a high-level of independence and initiative in execution and implementation for the Health Care District Board of Directors and other special committees. Initiates, coordinates preparation for, attends, and takes minutes at all Board, and Board Committee meetings. Manages all required filings with the County/State for the Health Care District. Maintains all Board and Committee files.

Initiates, coordinates, and executes support for the Sonoma Valley Health Care District Board of Directors and other Board Committees (i.e., Finance, Quality, Governance). Generates and assembles agenda and meeting packets consistent with Brown Act requirements. Ensures accurate preparation and timely distribution of agenda and meeting materials. Sets up and attends meetings, takes accurate minutes, and tracks follow-up items efficiently. Maintains all corresponding documents and files.

Responsible for coordinating day and evening meetings, appointments, and travel arrangements on behalf of the Board of Directors. Calendars and coordinates all meetings and keeps Board of Directors and applicable Hospital staff informed of any changes; produces agendas, prepares and reviews documents and orders food/beverages, where applicable. Actively participates in a variety of meetings and committees, as requested; takes minutes, maintains documents and files, and tracks follow-ups as identified.

Manages a wide variety of annual public agency filings and special projects for the Sonoma Valley Health Care District, including elections, conflicts of interest, special rosters, policies, applications, and others. Maintains e-files.

Education: Bachelors degree preferred, or equivalent combination of education, training, and experience necessary to meet the requirements of this position.

Experience: Prior experience working in a healthcare district organization providing administrative support preferred, as typically acquired during 5-7 years in a similar position. Previous experience taking meeting minutes required.
Licenses & Certifications: N/A

Required Skills & Knowledge: Ability to effectively engage with board members, executive team members, and other high profile audiences with a high level of finesse, diplomacy and professionalism. Excellent verbal, written and interpersonal communication skills, demonstrating excellent customer relations and problem solving skills. Knowledge of hospital operational structure, is desirable. Excellent organizational and analytical skills; ability to coordinate multiple tasks simultaneously and manage priorities and workflow; ability to use sound judgment and mature decision-making in the absence of direct supervision; ability to coordinate meetings and multiple calendars; high degree of responsibility for confidentiality; professional appearance and demeanor; proficient in Microsoft Outlook, Word, Excel, Adobe Acrobat, PowerPoint, Zoom and Teams.

ID: 2022-1710

Street: 347 Andrieux Street

Our Corporate Legal team believes in finding solutions, driving change, and creating the best possible experience for the leaders and stakeholders we support. We love technology that makes us better at what we do. We are looking for someone to support our outside Board Chair and the rest of our Board of Directors, help coordinate and prepare for all Board and Committee meetings, implement and maintain corporate-level governance processes, and drive the logistics of our Board and Committee meetings. If that sounds like a good fit to you and you have supported public Boards and their Committees, Board material preparation and review, and public company corporate governance, we want to talk to you.

This role sits on the Corporate Legal team reporting to the Vice President, Deputy General Counsel on the team, and works closely with teams across Intuit including our Board members, finance, accounting, the executive team and HR. We're looking for someone who is curious, who takes great pride in their work, who always asks "how can we improve," and who thrives on winning together.

We believe diversity and inclusion among our teammates produces better results and is critical to our success as a global company. We are committed to recruiting, developing, and retaining the most talented people from a diverse candidate pool.
What you'll bring

+ 5+ years working directly with a public company Board and senior executives (and their administrative staff).

+ Well-developed project management skills, including preparing project plans and key milestones and managing them.

+ A learner and innovator who's never afraid to try something new, experiment and has a bias for action.

+ Strong skills in Outlook and other Microsoft services (Word, Excel, Powerpoint), GSuite (Word, Slides, Drive), Adobe Acrobat, and Board material hosting technologies (e.g., Boardvantage).

+ Close attention to detail.

+ Strong organizational skills; ability to manage a significant workload for multiple internal stakeholders with competing deadlines.

+ Strong written and verbal communication skills, including proven ability to interact with senior executives, outside Board members and their administrative staff.

+ Someone who thrives in a fast-paced environment with a "can do" mentality.

+ Strong personal ethical code and integrity and deep respect for privacy and confidentiality.

How you will lead

+ Assisting in preparation of agendas, Board materials and Board books for all meetings of the Board and Committees.

+ Working with Board members, senior executives and their administrative staff to establish Board and Committee meeting cadence and scheduling those meetings several years in advance.

+ Establishing and refining processes for Board and Committee meetings (both remote and in-person).

+ Building scalable processes for gathering information across many Intuit teams pertaining to our Board and Committees, including helping assemble and maintain our Board-related materials.

+ Establishing and coordinating logistics for Board meeting days, including all event coordination, such as meals, itinerary development, IT set-up.

+ Helping onboard and off-board Board members.

+ Improving our processes for collecting, reviewing and distributing the materials for our Board of Directors and Committee meetings, including through the use of our online Board portal.

+ Identifying and executing opportunities for the Corporate legal team to improve efficiency, scalability and consistency through the use of technology.

EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.

FT: 4:00 PM - 3:00 AM

ESSENTIAL FUNCTIONS/PERFORMANCE EXPECTATIONS

• Monitor on-line patient tracking board
• Accurately keep patient flow records on-line
• Handle multiple phone calls courteously and efficiently
• Multi-task with a very busy one-person office
• Communicates effectively (hear, listen, speak) with physicians and other health team members.
• Respects patients' rights and confidential information.
• Maintains a professional work environment in the assigned work area.
• Incorporates continuous performance improvement recommendations into the work ethic.
• Willing to work the appropriate schedule
• Ability to communicate by phone with all pertinent hospital staff
• Ability to accurately complete data entry tasks for pre-admitting patients
• Ability to accurately pre-register, register, transfer and discharge patients by phone for doctors or nurses · Be flexible in all communications concerning patient flow
• Mentoring and training new staff.

EDUCATION AND EXPERIENCE: -

• Must be a high school graduate or equivalent.
• Medical Terminology to understand doctor's orders.
• Skilled in customer service with excellent phone etiquette
• 2 years of customer service experience.
• Must have some knowledge of Affinity.

PHYSICAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . The individual must be able to:

• Stand, walk, sit, stoop, reach, lift, see, speak and hear. Lifting is limited to 35 lbs. for clinical staff and to 50 lbs. for non-clinical staff.
• The individual must use an assisted-lift device or get another individual(s) to assist with the lift that is over these maximum limits.
• Will need to be able to use a headset for phone communications