How to hire a buildings and grounds coordinator

How to hire a buildings and grounds coordinator, step by step

Here's a step-by-step buildings and grounds coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a buildings and grounds coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new buildings and grounds coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your buildings and grounds coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a buildings and grounds coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A buildings and grounds coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, buildings and grounds coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents buildings and grounds coordinator salaries for various positions.

   Type of Buildings And Grounds Coordinator	Description	Hourly rate
   Buildings And Grounds Coordinator		$12-37
   Crew Leader	Crew leaders are restaurant workers who act as the team leader of the restaurant's crew. They are usually tenured employees with leadership skills who are respected by the team... Show more	$12-24
   Construction Supervisor	Construction supervisors ensure construction team members work jointly to deliver excellent work on time. They provide team-building sessions and training and monitor the construction processes... Show more	$20-44

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Mowing
   • Safety Regulations
   • Plumbing
   • HVAC
   • Grounds Maintenance
   • Snow Removal
   • AOG
   • Maintenance Control
   • FAA

   Responsibilities:

   • Maintain private residence and commercial grounds managing landscaping, spreading fertilizers, and structuring and mowing of the lawns.
   • Provide leadership development opportunities for youth and lead community events and activities for the community.
   • Perform preventive maintenance on mowing, spraying, and other equipment.
   • Develop, maintain and report accurate recordkeeping of all duty assignments for GSRs as required by the FAA.
   • Source and procure all aircraft parts and materials for AOG aircraft, check aircraft, line, and store locations.
   • Perform detailed analysis of all Medicare and Medicaid program areas to determine critical programs requiring executive decision making during emergency disasters.

3. Make a budget

   Including a salary range in your buildings and grounds coordinator job description is a great way to entice the best and brightest candidates. A buildings and grounds coordinator salary can vary based on several factors:

   • Location. For example, buildings and grounds coordinators' average salary in montana is 59% less than in california.
   • Seniority. Entry-level buildings and grounds coordinators earn 67% less than senior-level buildings and grounds coordinators.
   • Certifications. A buildings and grounds coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a buildings and grounds coordinator's salary.

   Average buildings and grounds coordinator salary

   $46,148yearly

   $22.19 hourly rate

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   Entry-level buildings and grounds coordinator salary

   $26,000 yearly salary

   Updated December 16, 2025

4. Writing a buildings and grounds coordinator job description

   A job description for a buildings and grounds coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a buildings and grounds coordinator job description:

   Buildings and grounds coordinator job description example

   Do you love making things right and completing a project? Are you passionate about serving others? Do you enjoy working with seniors? Come and join a dynamic team of professionals servicing a great community of over 400 senior residents at Westminster-Canterbury of the Blue Ridge (WCBR). The ideal candidate will display a caring and courteous attitude and represent WCBR in a positive manner. Must have the desire to work with a senior adult community
   
   The Grounds and Gardens Coordinator (Landscaping) plans, implements, organizes, and monitors all aspects of grounds, gardens, and hardscape. This is a hands-on position that performs and guides efforts related to maintaining a safe, healthy, and attractive landscape that enhances the beauty of our community as well as encourages outdoor activities for residents. The ideal candidate will serve as the daily point of contact for the landscape contractor(s) and crew to approve, observe, modify, and provide quality control feedback ensuring that work performed is according to contract and campus need. This includes but is not limited to the implementation of turf, flower, shrub, and tree maintenance throughout the campus. Additionally, the incumbent will interact with residents daily to provide guidance and service for areas around cottages and ground level apartments.
   
   ResponsibilitiesDaily supervision of all grounds keeping and gardening activities and contractors.Daily monitoring of plant material and irrigation systems.Plan, install, and maintain annual and perennial beds, grass, shrubbery, and trees.Provide systematic plans that will address planting schedules, watering schedules, and location focus as needed to grounds manager and contractor(s).Key member and participant for inclement weather preparation and response.Ensure deadlines and quality standards are met and maintained.Manages and supports overall plant health and soil nutrition strategies for all gardens to include sustainable gardening practices and integrated pest management.Actively participating in the daily horticultural tasks.Perform/coordinate the daily policing of gardens and grounds to ensure a clutter free campus; this will include removal of trash and sticks that have blown around campus.Confers with others in the industry about problems, procedures, and new developments.Works closely with Facility Management and Resident Landscape sub-committee on research and implementation of approved resident projects.Identifies and resolves minor exterior building maintenance needs such as clogged gutters and downspouts and power washing.Maintain a clean and safe work environment, ensuring tools, vehicles and equipment in appropriate areas are clean and organized and access all mechanical rooms and closets are free and clean from unnecessary clutter and trash.
   
   QualificationsPlant and plant pest/disease identification and treatment.Communication skills require the ability to provide or obtain basic types of factual information or explanations.Must be computer competent with the ability to conduct research related to job function.Strong time management skills and the ability to prioritize projects.Compassion for and strong desire to work and care for/with seniors and provide the appropriate services.Unquestionable honesty and integrity in all aspects of work.Ability to work with minimal supervision and to demonstrate support of the goals of the department.Ability to solve practical problems and deal with variables in situations where only limited standardization exists.
   
   RequirementsHigh School Diploma or equivalent required.At least 4 years of experience in gardening and grounds maintenance in a lead capacity.Must possess a valid driver's license in the state of Virginia and be insurable under the company's insurance program.Must have or pursue Master Gardener Certificate.
   
   WCBR offers competitive wages, phenomenal, low-cost to associate health and dental insurance, retirement savings with matching plan, education assistance program, as well as other benefits for full-time staff. We even extend some benefit options to the part-time staff!
   Westminster-Canterbury of the Blue Ridge is a non-profit Continuing Care Retirement Community serving over 400 residents with a mission of responding to the dynamic needs of the aging by providing high-quality services and programs in a residential environment. We need YOU to join us in supporting this mission.

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5. Post your job

   There are a few common ways to find buildings and grounds coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your buildings and grounds coordinator job on Zippia to find and recruit buildings and grounds coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting buildings and grounds coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new buildings and grounds coordinator

   Once you've selected the best buildings and grounds coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new buildings and grounds coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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