How to hire a change management coordinator

How to hire a change management coordinator, step by step

Here's a step-by-step change management coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a change management coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new change management coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your change management coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a change management coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

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   Hiring the perfect change management coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of change management coordinators.

   Type of Change Management Coordinator	Description	Hourly rate
   Change Management Coordinator	Management analysts, often called management consultants, propose ways to improve the efficiency of an organization. They advise managers on how to make organizations more profitable through reduced costs and increased revenues.	$20-50
   Analyst	Analysts are employees or individual contributors with a vast experience in a particular field that help the organization address challenges. They help the organization improve processes, policies, and other operations protocol by studying the current processes in place and determining the effectiveness of those processes... Show more	$25-47
   Consultant	Consultants are individuals who were tapped by a company or an organization to work on a specific activity, depending on their field of expertise. They act as guides for the organization in undertaking projects that are related to their field... Show more	$27-51

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • ERP
   • Project Management
   • Enterprise Resource Planning
   • ITIL
   • Cab
   • Infrastructure
   • Configuration Management
   • Change Management Process
   • Service Management
   • Organizational Change Management
   • Incident Management
   • Management Activities
   • SharePoint

   Check all skills

   Responsibilities:

   • Utilize version control software to manage code delivery from development to QA.
   • Manage hardware budget (IBM mainframe and AIX hardware) and contract maintenance.
   • Manage a team responsible for designing service-orient application architecture, standards and best practices guidelines, security and data access frameworks.
   • Coordinate SharePoint time management system.
   • Perform high level management responsibilities for the SharePoint platform for project.
   • Design the training database approach need to include existing functionality and training needs for implementation.

3. Make a budget

   Including a salary range in your change management coordinator job description is one of the best ways to attract top talent. A change management coordinator can vary based on:

   • Location. For example, change management coordinators' average salary in arkansas is 51% less than in new jersey.
   • Seniority. Entry-level change management coordinators 59% less than senior-level change management coordinators.
   • Certifications. A change management coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a change management coordinator's salary.

   Average change management coordinator salary

   $68,018yearly

   $32.70 hourly rate

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   Entry-level change management coordinator salary

   $43,000 yearly salary

   Updated January 22, 2026

4. Writing a change management coordinator job description

   A good change management coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a change management coordinator job description:

   Change management coordinator job description example

   At our core, we're a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe.
   
   We are a leader in hard rock mining engineering and related technology, serving the largest, deepest, and most technically challenging mines in the world. This is where great ideas and rewarding careers are built.
   Your Opportunity
   We are currently seeking a Risk Management Coordinator to join our Mining team. The coordinator will be responsible for the application of the client's risk management program through the various stages of a project to meet both regulatory and client requirements. The program aims to identify risks early in the project, eliminate risks where practicable and establish effective mitigation measures.
   
   The Risk Management Coordinator takes the lead in reviewing the client's risk management program and preparing an action plan to execute the various requirements of their program. The coordinator supports project management and discipline leads in risk matters and facilitates conversations with the project stakeholders to develop in-depth risk management plans. This position requires a thorough knowledge of the project scope.
   
   Engineering Risk Management
   Risk can be defined as exposure to adverse events or outcomes and is an inherent aspect of business. As such, Engineering Risk Management on Stantec projects is a core function that supports the achievement of both business and project objectives proactively throughout all project stages, including prefeasibility, feasibility, design, detailed engineering, execution, and commissioning.
   
   Stantec offers a full array of Engineering Risk Management services, with the goal of minimizing harm to people, assets, and the environment. Risk Management maximizes safety and quality, while minimizing project schedule and cost.
   
   Your Key Responsibilities Work with project teams to determine and plan the overall risk management strategy for projects. Review client risk management programs. Prepare risk management plans for individual clients and projects. Champion risk management and promote hazard awareness. Review technical documents to become familiar with project activities and installations. Prepare, pre-populate, and facilitate risk workshops with client and project teams in person and in remote settings. Create and maintain risk logs for individual projects. Prepare and conduct regular project risk updates. Establish functional safety program to support mining projects. Assist discipline engineering team with risk mitigation and functional safety activities, using hierarchy of controls and prevention through design (PtD) principles. Support project proposal development related risk management and functional safety activities. Listen to and take appropriate action on client's expressed concerns and observations. Provide open and honest communications to client representatives regarding risk management. Research and answer questions of a risk nature. Assist in the interpretation of regulatory requirements and industry standards. Develop an understanding of project scope and risk requirements as they pertain to assigned area of responsibility. Communicate with the project team regarding risk issues and client concerns. Monitor and manage the costs of third-party risk and functional safety consultants. Confirm the work is billed appropriately. Organize and manage risk and functional safety records and store per project document management procedures.
   
   Your Capabilities and Credentials Self-starter with organizational, managerial, and leadership skills. Excellent skills for leading risk management strategies and facilitating risk workshops for engineering consulting projects. Strong health, safety, environment, and community (HSSE) cultural awareness. Excellent knowledge of and familiarity with Mine Safety and Health Administration Regulations. Thorough preparation and strong facilitation of various types of qualitative risk workshops, including process hazard reviews (PHRs), hazards and operability reviews (HAZOPs), constructability reviews, bowtie analysis, and strengths, weaknesses, opportunities, and threats (SWOT) analysis. This position could require travel 10%. Valid Driver's license
   
   Education and Experience Bachelor's degree in engineering, science, or technical college degree plus 10 years of experience in a related engineering field preferred. 5 years of experience in risk management processes with a focus on developing plans and facilitating client processes for engineering consulting projects. Site experience in heavy industry or construction, particularly in underground mining, is preferred. Ability to read and understand technical documents, including 2D drawings, 3D models, process flow diagrams (PFDs), and piping and instrumentation diagrams (P&IDs). Proficiency with Microsoft Excel and Sphera PHA-Pro software is advantageous.
   
   This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
   
   Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best #FeelingEnergized

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5. Post your job

   To find change management coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any change management coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level change management coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your change management coordinator job on Zippia to find and recruit change management coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting change management coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new change management coordinator

   Once you have selected a candidate for the change management coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new change management coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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