How to hire a contracts representative

How to hire a contracts representative, step by step

Here's a step-by-step contracts representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a contracts representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new contracts representative
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your contracts representative job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a contracts representative for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

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   Hiring the perfect contracts representative also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of contracts representatives and their corresponding salaries.

   Type of Contracts Representative	Description	Hourly rate
   Contracts Representative		$14-35
   Operations Coordinator	An operations coordinator's role is to oversee the progress of various departments in a company or organization, ensuring that all operations meet the set goals and adhere to the company's policies and regulations. An operations coordinator may also be responsible for supervising the procurement of supplies, contract negotiations, sales monitoring, and even maintenance operations within the company... Show more	$14-27
   Operations Internship	Operations interns learn the management techniques on how to lead and supervise others. Interns usually gain experience by being an unpaid employee in the operational department... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Proposal Preparation
   • Contract Administration
   • Contract Terms
   • Non-Disclosure Agreements
   • Contract Management
   • Logistics
   • DOD
   • Government Contracts
   • Financial Analysis
   • Contract Negotiations
   • IDIQ
   • Contract Compliance
   • Contract Language
   • GSA

   Check all skills

   Responsibilities:

   • Manage analysis on all RFP and solicitations to identify risks and ensure all FAR/DFAR and other flow-down requirements are properly communicate.
   • Process purchase orders and subcontracts, including managing insurance requirement compliance and certify payroll documentation.
   • Assure compliance and integrity of contracts with DoD and Honeywell policies.
   • Analyze RFP requirements and assist in the coordination of major proposal efforts in support of new business activities.
   • Assist users and provide training with mapping printers, configuring blackberries, configuring java applets for use with various DOD websites.
   • Provide technical support to all principal investigators and program managers on possible grant opportunities, program management and financial oversight.

3. Make a budget

   Including a salary range in your contracts representative job description is a great way to entice the best and brightest candidates. A contracts representative salary can vary based on several factors:

   • Location. For example, contracts representatives' average salary in new hampshire is 54% less than in virginia.
   • Seniority. Entry-level contracts representatives earn 59% less than senior-level contracts representatives.
   • Certifications. A contracts representative with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a contracts representative's salary.

   Average contracts representative salary

   $47,859yearly

   $23.01 hourly rate

   ---

   Entry-level contracts representative salary

   $30,000 yearly salary

   Updated December 15, 2025

4. Writing a contracts representative job description

   A job description for a contracts representative role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a contracts representative job description:

   Contracts representative job description example

   Looking for a way to make an impact and help people?
   
   Join PacificSource and help our members access quality, affordable care!
   
   PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.
   
   Diversity and Inclusion: PacificSource values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths.
   
   Position Overview: Accountable to lead, develop, and maintain strong, positive relationships with assigned standard provider accounts, including assurance of provider satisfaction with PacificSource. Proactively manage assigned provider accounts to achieve PacificSource's strategies and goals for product and provider contract development.
   
   Essential Responsibilities:
   Develop and maintain effective provider networks and monitor the adequacy of those networks under the guidance of the Provider Network Manager or Director.Accountable for network contracting results for assigned markets or provider entities and efficiently manage resources to achieve department goals and initiatives.Lead negotiation and implementation of provider contracts for assigned markets or provider entities and act as the main point of contact for assigned accounts with respect to negotiations and service.Proactively communicate with PacificSource management on account status to facilitate proper internal support of account management efforts.Develop and implement contracting strategies which meet corporate financial objectives; working within the budgetary guidelines. Complete negotiations within preplanned rate targets, meet timelines, ensure implementation period is timely and takes responsibility for accurate implementation of the contract is complete.Possess basic knowledge of varying payment methodologies including but not limited to DRG, Capitation, Fee-for-Service, RBRVS, Per Diem, Per Case, and Percent of Charges.Exercise independent judgment and communicate effectively with other members of the Provider Network Department and other related internal staff.Communicate regularly with internal staff, departments, and district offices the status of contract negotiations and potential impact on operations throughout the negotiation process and obtains feedback as appropriate to ensure the final contract supports the PacificSource operational and strategic goals.
   
   Supporting Responsibilities:
   Partner with other Provider Network staff to ensure PacificSource strategies are being met with the provider community.Build and maintain positive provider relationships that foster a collaborative approach to quality care, network stability and cost containment.Accountable for the relationship management for assigned provider accounts which includes the multi-disciplinary PacificSource team to provide operationally excellent service and support to the accounts.Participate in provider specific and public presentations as indicated.Participate in special projects related to PacificSource initiatives and other duties as assigned.Demonstrate knowledge and support of PacificSource corporate initiatives.Proactively develop positive working relationships with other PacificSource departments and staff to resolve provider issues.Meet department and company performance and attendance expectations.Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.Perform other duties as assigned.
   
   Work Experience: Minimum of two years related health plan experience required. Two years of experience in managing provider relationships and provider contract negotiations preferred.
   
   Education, Certificates, Licenses: BA or BS in business, health care administration, finance, or equivalent combination of education and experience is required. Current Driver's License.
   
   Knowledge: Knowledge of different forms of reimbursement including, but not limited to RBRVS, Medicare based reimbursement methodologies, Medicaid reimbursement, capitation and other risk based agreement arrangements and their ramifications on providers as well as insurers. Strong data management skills are essential, along with spreadsheet development, formula writing and a strong command of mathematics and mathematical formulas. Ability to develop and execute strategy. Additionally, have a strong understanding of medical coding (CPT, DRG, HCPC, ICD-10). Knowledge of regulatory issues, national and local healthcare trends and network development is also essential. Demonstrated experience in the provider environment. A thorough understanding of PacificSource products, knowledge of provider profiling software, claims editing software and claims payment systems, and provider data utilization.
   
   Competencies
   Building Customer LoyaltyBuilding Strategic Work RelationshipsContributing to Team SuccessPlanning and OrganizingContinuous ImprovementAdaptabilityBuilding TrustWork Standards
   
   Environment: Work inside in a general office setting with ergonomically configured equipment. Travel is required approximately 20% of the time.
   
   Our Values
   We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business:
   We are committed to doing the right thing.We are one team working toward a common goal.We are each responsible for customer service.We practice open communication at all levels of the company to foster individual, team and company growth.We actively participate in efforts to improve our many communities-internally and externally.We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.We encourage creativity, innovation, and the pursuit of excellence.
   
   Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.
   
   Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

   Copy this example

   

5. Post your job

   There are a few common ways to find contracts representatives for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your contracts representative job on Zippia to find and recruit contracts representative candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with contracts representative candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new contracts representative

   Once you've decided on a perfect contracts representative candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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