Controller/office manager job description

Plans, assigns, trains, manages and reviews the work of systems accountants, principal and senior accountants, and analysts engaged in the reconciliation, monitoring, and analysis of financial systems records and accounts. Instructs AOSD fund accounting team and policy and chartfield team in most complex work involving fiscal policy, procedures, and analysis, including creating an ongoing process for Governmental Accounting Standards Board (GASB) Statement No. 84, Fiduciary Activities.

Directs the analysis, identification, and evaluation of systems requirements; directs the development of effective reports, enhancements, and interfaces; manages the development of functional specifications; directs and reviews systems testing; prepares, plans, and implements new or revised procedures; identifies and recommends sub-systems modifications and interfaces to ensure systems compatibility and data integrity; and develops long-term project plans.

Directs the development and implementation of citywide accounting policies and procedures; and ensures that the financial systems are compatible with accounting guidelines.

Determines new financial system reporting and processing requirements as a result of new legislation, regulations, and user requests; guides the revision of existing documentation; and recommends and leads the development and implementation of system enhancements with other information services, accounting, and systems division.

Directs the development of training programs for staff and departments in areas such as accounting and systems procedures; enforces citywide adoption and compliance to new and existing accounting policies and procedures, and financial system enhancements.

Leads the annual year-end closing process including budget carryforward, purchase order closeout/roll, expenditure and revenue accrual, revenue roll, analytical, and audits of accounting records, and establishes the new fiscal year operational requirements for compliance; prepare and approve non-project expenses related to year end accrual journal entries, reclass journal entries, prepare and update various debt worksheets and files for audit purposes, and support GASB compliance (including, but not limited to GASB 40, 72, 88, etc.).updates and revises financial systems instructions.

Establishes methods and procedures to monitor and control the integrity and reliability of financial systems. Directs the review of financial transactions to conform with existing fiscal and legal requirements; manages staff in reviewing financial documents, accounting reports of receipts, disbursements, and encumbrances affecting various funds and accounts to ensure conformance with budget and fiscal procedures, existing laws, ordinance and other fiscal requirements.

Centralize financial reporting work, document and streamline processes, and introduce staffing with expertise in identifying and reporting on fiduciary activities in fiduciary funds.

Direct and oversee process of downloading and obtaining monthly trustee statements, coordinating with Office of Public Finance (OPF) to validate detailed support of trustee payments, and updating internal tracking worksheet.

Collaborate with the Property Tax Unit, OPF, and Office of the Treasurer & Tax Collector (TTX) to prepare and approve voucher/payment in PeopleSoft and wire requests on tax distribution to the Fiscal Agent.

Directs the identification and development of complex financial system transactions, system tables, parameters, and functions.

Guides the development of a variety of written reports and recommendations. Presents and explains reports to management, accounting staff, and other stakeholders; plans and conducts meetings related to accounting issues, professional skills, and information issues through periodical meetings with departments and city's annual year end workshops.

Manages city's supplier management team which creates, maintains, and cleans up citywide records for suppliers and non-supplier payees.

Manages all aspects of the Financial Accounting Service Team (FAST) of AOSD including resource allocation, MOU creation and finalization, and team member performance planning and evaluation to meet client departments' needs and requirements.
Performs related duties and responsibilities as assigned.

CIB - Equities and Prime Brokerage - Controls Middle Office - Associate

The North America Equities & Prime Finance Middle Office provides operational support for both the Equities and the Prime Brokerage businesses. Within the NA EQ & PB Middle Office, the Regulatory & Controls team is responsible for managing the end to end control environment across the North America trading, sales, and client service middle offices.

The Equities & Prime Brokerage Middle Office Regulatory & Controls team has end to end exposure to the business operational and control framework, covering a wide range of products and multiple flows. The team partners with various groups including Front Office, MO teams, Business Control Office, Business Management, Technology, Core Operations, Financial Controllers, Compliance and Audit; all to establish control & regulatory reporting governance, risk analysis, and risk reporting.

This role will focus on the oversight, control and strategy for the team.

As the role sits within the Prime Finance trade support team, there will be opportunities to work closely with Prime Finance trade support and develop an understanding of the Prime and Equities trading business.


Team Responsibilities

• Initiate, manage and drive control improvement programs
• Lead assessments of control design and effectiveness to mitigate risk
• Perform control testing and propose remedial actions
• Management of the day to day regulatory reporting requirements and exception management
• Work closely with Trade Support teams on managing exceptions
• Drive regulatory agenda with respect to NCMR reporting improvements

Qualifications

• Strong securities, derivatives, and trade lifecycle knowledge
• Good analytical skills, problem solving & process re-engineering skills
• Investigative mindset, able to see issues at both a high-level and in detail
• Excellent communication and interpersonal skills, ability to develop strong working relationships
• Ability to multi-task and work under pressure and with minimal guidance on day-to-day tasks
• Highly motivated, energetic self-starter who takes ownership

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

Equal Opportunity Employer/Disability/Veterans