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Event project coordinator skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Jokima Hiller,
Duane Sunwold
Below we've compiled a list of the most critical event project coordinator skills. We ranked the top skills for event project coordinators based on the percentage of resumes they appeared on. For example, 24.5% of event project coordinator resumes contained event planning as a skill. Continue reading to find out what skills an event project coordinator needs to be successful in the workplace.

15 event project coordinator skills for your resume and career

1. Event Planning

Here's how event project coordinators use event planning:
  • Recognized for excellence in event planning with accolades from customers for seamless event management.
  • Produced and edited the company s event planning blueprint, which standardized operations for over 150 events with over 10,000 guests.

2. Event Management

Event management applies project management to the development and creation of corporate events such as conferences, festivals, ceremonies, concerts, or formal parties.

Here's how event project coordinators use event management:
  • Provided on-site event management including vendor supervision, logistics, registration, and exhibitor coordination.
  • Performed administrative/event management duties at a number of high volume networking & trade show events.

3. Event Logistics

Event logistics refers to establishing and managing events within the organization where the organizers plan, control, and manage transfer and storage of the required amenities.

Here's how event project coordinators use event logistics:
  • Managed event logistics including all related scheduling, booking requirements and supervised judging for all competition/awards shows.
  • Secured elements related to event logistics and accurate billing, accounting and collecting.

4. Event Coordination

Here's how event project coordinators use event coordination:
  • Assisted with event coordination of 2 annual fundraising events.
  • Provided project management and event coordination for organizations dedicated to creating partnerships between celebrities and nonprofit organizations.

5. Project Scope

Here's how event project coordinators use project scope:
  • Define project scope, goals and deliverables that support business goals in collaboration with VP of Sales and senior management.
  • Key Accomplishments: Event Promotion Strategy Assisted in the definition of project scope and objectives, ensured technical feasibility.

6. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how event project coordinators use conference calls:
  • Coordinated the logistics of conference calls, meetings, and conferences on-and-offsite.
  • Conducted mediation meetings/conference calls between borrowers and lenders to cure delinquencies and prevent foreclosures.

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7. Event Registration

Here's how event project coordinators use event registration:
  • Created way to solicit online donations during event registration to garner much needed revenue.

8. Travel Arrangements

Here's how event project coordinators use travel arrangements:
  • Booked travel arrangements for Executives of the company.
  • Managed and tracked project expenses, assisted with travel arrangements, selected give aways and signage for meetings.

9. External Vendors

A vendor is a term used to describe any supplier of goods or services. Therefore, an external vendor would sell their products or services to an outside company or individual.

Here's how event project coordinators use external vendors:
  • Recognized by manager for outstanding performance, Organizational strengths and exceptional customers service delivery specifically in customer relations with external vendors.
  • Managed department budget, tracking expenses and statements of work with external vendors.

10. Donor Database

Donor database refers to the system or central hub that nonprofits use to store the information they have about their contacts.

Here's how event project coordinators use donor database:
  • Maintained donor databases and handled mailing distributions.

11. Expense Reports

Here's how event project coordinators use expense reports:
  • Process registration fees, create expense reports, run batch reports, and assist in general accounting
  • Prepared expense reports, travel vouchers, and other financial records.

12. BEO

Here's how event project coordinators use beo:
  • Conducted extensive site research and managed hotel room blocks, contracts and BEO's.
  • Prepared banquet event orders (BEO s) & worked closely with all departments to ensure quality events.

13. Press Releases

Here's how event project coordinators use press releases:
  • Created and distributed marketing material (press releases, brochures, and posters).
  • Worked with PR on press releases and media coverage for all events.

14. Event Budgets

The event budget is a projection or forecast, of revenues and expenses that may incur at an event.

Here's how event project coordinators use event budgets:
  • Administered event budgets including the preparation and monitoring.
  • Manage yearly event budget with comprehensive knowledge of and adherence to company policies and procedures.

15. Corporate Events

A corporate event is a social or hospitality activity organized or funded by a business entity. The focus audience for corporate events can include but not be limited to employees, board members, stakeholders, customers/clients, and potential clients. The motivation for businesses to organize events may be to reward, motivate, celebrate, educate, manage organizational change, mark milestones, or encourage collaboration.

Here's how event project coordinators use corporate events:
  • Coordinate an annual 6 day conference including a tradeshow, gala, and other corporate events for over 300 attendees.
  • Collaborated with key businesses, internal service providers and external vendors to deliver professional corporate events that aligned with target objectives.
top-skills

What skills help Event Project Coordinators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on event project coordinator resumes?

Dr. Jokima HillerDr. Jokima Hiller LinkedIn profile

Assistant Professor, Missouri State University

Employers are seeking candidates who are:
- Adaptable, Flexible
- Have transferable skills such as customer service, financial management, problem solving, critical thinking, etc.
- Self-starter

What event project coordinator skills would you recommend for someone trying to advance their career?

Duane SunwoldDuane Sunwold LinkedIn profile

Instructor, Spokane Community College

Personal Communication Skills, Vocational Math, Food Science

What type of skills will young event project coordinators need?

Barbara ConnellBarbara Connell LinkedIn profile

Chair of Events Industry Council’s CMP Governance Commission and CEO at the American Society for Gastrointestinal Endoscopy, Events Industry

Depending on the position that is available, various items draw attention. If a manager or junior role is being filled, an experience that shows continued alignment within a field or type of activity and learning within that field or activity is appealing. Dedication and consistency are always attractive. If a senior role is being filled, deep levels of varied responsibility and achievement are indicators that an individual is committed, focused, and likely to be a successful leader. Tenure is also attractive; staying in a position for 3-5 years or more is a positive trait and shows that the organization's investment will be protected.

What soft skills should all event project coordinators possess?

Emmanuel Hernandez AgostoEmmanuel Hernandez Agosto LinkedIn profile

Associate Professor/ Entrepreneurship Program Manager, Gulf Coast State College

Even though it may sound redundant, but punctual, proactiveness, cordial to others, and desire to learn about other cultures, ethnicities, and backgrounds is an asset in the new generation of managers. Employers always look for these, but it is impressive how many work environments don't have managers interested in developing these soft skills.
Do you want to know more?
Read more about what experts have to say about event project coordinator

List of event project coordinator skills to add to your resume

Event project coordinator skills

The most important skills for an event project coordinator resume and required skills for an event project coordinator to have include:

  • Event Planning
  • Event Management
  • Event Logistics
  • Event Coordination
  • Project Scope
  • Conference Calls
  • Event Registration
  • Travel Arrangements
  • External Vendors
  • Donor Database
  • Expense Reports
  • BEO
  • Press Releases
  • Event Budgets
  • Corporate Events
  • Trade Shows
  • SharePoint
  • PowerPoint
  • Vendor Management
  • Promotional Materials
  • Meeting Materials
  • HR
  • Contract Negotiations
  • HTML
  • Real Estate
  • Event Production
  • Office Operations
  • Community Events
  • Social Events
  • VIP
  • Status Reports
  • Client Relationships
  • Site Selection
  • Career Fairs
  • Linkedin

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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