How to hire a hospital unit coordinator

How to hire a hospital unit coordinator, step by step

Here's a step-by-step hospital unit coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a hospital unit coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new hospital unit coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your hospital unit coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a hospital unit coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A hospital unit coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, hospital unit coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of hospital unit coordinators.

   Type of Hospital Unit Coordinator	Description	Hourly rate
   Hospital Unit Coordinator	Registered nurses (RNs) provide and coordinate patient care, educate patients and the public about various health conditions, and provide advice and emotional support to patients and their family members.	$13-26
   Nurse	Nurses are medical professionals assigned to a specific department in the hospital and provide their trusted department services. Nurses are in charge of taking patients' medical histories, getting vital signs, preparing patients for checkups or procedures, explaining upcoming practices, answering any questions, and communicating any concerns to the assigned doctor... Show more	$18-41
   Nurse Extern	The job of a nurse extern is to assist the mentor nurse in their nursing duties. They help the mentor nurse in various medical procedures such as administering medications or starting intravenous therapies... Show more	$13-22

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Patient Data
   • Medical Terminology
   • Data Entry
   • Word Processing
   • Office Equipment
   • Administrative Functions
   • Patient Care
   • Epic
   • Physician Orders
   • EMR
   • Transcription
   • Patient Calls
   • Patient Charts

   Check all skills

   Responsibilities:

   • Manage inpatient transfers to rehabilitation and medical facilities, along with preparing and monitoring outpatient billings insurance verification and referrals.
   • Employ by various hospitals and medical centres, mostly part time while attending school doing ICU, ER and floor therapy
   • Take ownership for full implementation of corporate programs and initiatives on merchandising, payroll management, productivity, and associate morale.
   • Staff nurse for heavy medical surgical unit specializing in GI, Pre-liver and hematological oncology transplant patients.

3. Make a budget

   Including a salary range in your hospital unit coordinator job description is a great way to entice the best and brightest candidates. A hospital unit coordinator salary can vary based on several factors:

   • Location. For example, hospital unit coordinators' average salary in iowa is 52% less than in district of columbia.
   • Seniority. Entry-level hospital unit coordinators earn 50% less than senior-level hospital unit coordinators.
   • Certifications. A hospital unit coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a hospital unit coordinator's salary.

   Average hospital unit coordinator salary

   $40,200yearly

   $19.33 hourly rate

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   Entry-level hospital unit coordinator salary

   $28,000 yearly salary

   Updated December 16, 2025

4. Writing a hospital unit coordinator job description

   A hospital unit coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a hospital unit coordinator job description:

   Hospital unit coordinator job description example

   Provides general clerical support to specific unit including receptionist duties, transcribing and processing of physician orders and coordination of unit communication with other hospitals departments as well as the public. Assists nursing team, physicians, patients and families as needed and directed. Assists in monitoring of vital signs, intake and output and dietary requirements, if unit based, as needed.
   Responsibilities 1. Assumes personal responsibility for maintaining professional development and practices, any certifications or credentialing and education.
   2. Observes and monitors patient's status according to patient monitoring standards, policies and procedures. This includes completion of vital signs, weight log, intake and output, dietary intake, rounds sheets, behavioral rounds sheets, narrative logs and admission checklists or other progress notes. Reports patient complaints of pain or other concerns in a timely manner.
   3. Provides verbal and written input to nursing staff via ongoing reporting and end of shift report so patient's needs and care can be prioritized.
   4. Demonstrates proficiency and skill in providing care to patients; orienting to unit, transport; de-escalation; teaching of coping skills, conflict resolution, problem solving skills; specimen collection; assistance with activities of daily living; leading or co-leading psycho education groups, as needed, admission & discharge procedures, response to codes; use of SCM techniques.
   5. Checks belongings and incoming packages as required for articles that could be harmful to patients.
   6. Demonstrates effective on-going observations and evaluation of patient/family response to the interventions; reports changes in condition to the nurse assigned.
   7. Accurately transcribes physician orders under the supervision of a nurse.
   8. Assists with unit upkeep by maintaining inventory of stock, ordering stock, and stock storage in a manner that allows easy access and meets safety, JCAHO requirements if unit based.
   9. Assists nursing staff in admission, transfer, and discharge procedures to assure transfer of all records for continued care and, if unit based, collection of all personal items.
   10. Communicates to other departments any patient need as ordered in a timely fashion to assure patient safety and continuity of care.
   11. Other duties as assigned. Qualifications Required Education and Certification: -High School diploma. -Basic Life Support (BLS) certified and able to perform the BLS techniques required. Required Experience, Knowledge, Skills, and Abilities: -Able to complete Safe Crisis Management (SCM) training and perform SCM techniques required. Microsoft Office experience required. 2 years of social services experience, or 60 college credit hours in a social services field.

   Copy this example

   

5. Post your job

   To find hospital unit coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any hospital unit coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level hospital unit coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your hospital unit coordinator job on Zippia to find and recruit hospital unit coordinator candidates who meet your exact specifications.
   • Use field-specific websites such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post a job on free websites.

6. Interview candidates

   Recruiting hospital unit coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new hospital unit coordinator

   Once you have selected a candidate for the hospital unit coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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