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Inserting machine operator skills for your resume and career

Updated January 8, 2025

3 min read

Below we've compiled a list of the most critical inserting machine operator skills. We ranked the top skills for inserting machine operators based on the percentage of resumes they appeared on. For example, 18.2% of inserting machine operator resumes contained postal service as a skill. Continue reading to find out what skills an inserting machine operator needs to be successful in the workplace.

15 inserting machine operator skills for your resume and career

1. Postal Service

A postal service is a service in which messages - letters, parcels, or packages - are sent by post to all recipients in the same country or abroad. The goal is to provide the nation with a universal, reliable, and affordable mail service.

Here's how inserting machine operators use postal service:

Job Description: Operate mail insert machine and tray outgoing mail by zip code for delivery by U.S. postal service.
Recorded postage meter counts and amounts; verified amounts entered by postal service; verified postage amounts and dates.

2. Routine Maintenance

Here's how inserting machine operators use routine maintenance:

Machine operators were responsible for the inspection and performance of routine maintenance that was required daily.
Keep equipment running smoothly with routine maintenance Follow regulations, safety guidelines, and company procedures at all time.

3. Stitching

Here's how inserting machine operators use stitching:

Operated the stitching machine and shrink wrapper and assisted on the folding machine.

4. Mail Room

Mail Room is the dedicated area in a mailing department where mails are processed and organized according to their destination. Apart from the typical post offices, mailrooms can also be found in educational institutes and office buildings. The mailroom is managed by a postmaster who manages a team of mail boys or clerks. Their job is to sort out the mails or parcels received or being delivered. In larger organizations, a more formal system is employed, and the use of trolleys is standard. A mailroom can essentially house thousands of packages or mails that have to be delivered throughout the country or a state.

Here's how inserting machine operators use mail room:

Insert machine operator Mail room duties
Operated Pitney Bowes and Bell and Howell mail inserting machines* Knowledge of mail room processes and other mail machinery

5. Quality Checks

Quality checks are a component of quality control aimed at ensuring that quality requirements are met. Internally, quality checks provide assurance to managers, and externally, it provides assurance to clients, federal departments, authorities, and certifiers.

Here's how inserting machine operators use quality checks:

Perform frequent quality checks during equipment operation.
Perform regular quality checks before, during and upon completion of a production run.

6. APS

Here's how inserting machine operators use aps:

Load and maintain the APS inserter for the insertion of documentation and checks into envelopes for the shipment to customers.
Read work order confirm components, and running Piney bowes FPS , APS and Bell & Howell

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7. Postage Meter

A postage meter is an equipment used to mark mailed items with evidence of postage. It includes necessary posting details like date, cancellation postmark, and a stamp.

Here's how inserting machine operators use postage meter:

Operated company postage meter machine and was responsible and accountable for monies associated with these mailings.
Set up and operated Bell & Howell electronic insertion equipment and Pitney Bowes postage meters.

8. Pitney Bowes

Here's how inserting machine operators use pitney bowes:

Operate a Pitney Bowes inserting machine and process mail to be mailed
Change over Pitney Bowes machines to different portfolios as needed.

9. Production RUN

Here's how inserting machine operators use production run:

Started machine and observed operation to detect evidence of malfunctions throughout production run.
Observed machine operation to detect evidence of malfunctions during production run.

10. Customer Specifications

A Customer Specification is a document that describes the general requirement of an expected service from a contractor. It outlines the key requirements of the customer. Customer specifications should be written in simple and general language so that the contractor clearly understands the expectations of the customer. It is also known as a User Specification.

Here's how inserting machine operators use customer specifications:

Assure compliance with customer specifications.
Located and prepared orders for shipping according to customer specifications and regulations, maintained delivery data accurate and up to date.

11. RAN

RAN stands for "revenue anticipation note," which refers to a practice where an organization (often the government) borrows money to support a specific project. When these funds are then repaid, the money given to the lenders comes from the profits generated by the business originally funded.

Here's how inserting machine operators use ran:

Make sure all work is put in the computer properly to be ran in the machine.
Set up and ran Bell & Howell inserters.

12. Bundling

Here's how inserting machine operators use bundling:

Assured proper bundle counts for custom bundling to carriers/circulation departments.
Lift and deliver appropriate quantities of materials for bundling.

13. ZIP Codes

ZIP codes are usually assigned geographically, but sometimes special codes are allocated to individuals or institutions that receive great volumes of mail, like government agencies and big commercial companies. These codes specify delivery routes used by mail carriers.

Here's how inserting machine operators use zip codes:

Open correct files on the computer to print labels on each cover paper for each zip code.
Organized and manifested mail according to zip code ranges for delivery to the post office.

14. Equipment Operation

Equipment operation is the process of managing and maintaining industrial equipment. This involves installing, maintaining, testing, modifying, operating, and managing the equipment's life cycle. Examples of specialized equipment include pressure vessels, industrial pipes, and rotating machinery. Engineering associations such as the EEMUA help companies to be well-versed in equipment operations.

Here's how inserting machine operators use equipment operation:

General labor and heavy equipment operation for large heavy construction company.
Observe equipment operations so that malfunctions can be detected, and notify operators of any malfunctions.

15. Stackers

Here's how inserting machine operators use stackers:

Maintained production equipment, including cleaning of stackers, bottom wrappers, tyers and bundle scales.
Set up Commercial Stacker and News Paper Stackers.

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List of inserting machine operator skills to add to your resume

The most important skills for an inserting machine operator resume and required skills for an inserting machine operator to have include:

Postal Service
Routine Maintenance
Stitching
Mail Room
Quality Checks
APS
Postage Meter

Pitney Bowes
Production RUN
Customer Specifications
RAN
Bundling
ZIP Codes
Equipment Operation

Stackers
Mail Handling
Circuit Boards
Production Machinery
Xerox
Postage Machine
Clean Machines

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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