Mail processing clerk job description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.
Responsibilities:
Responsible for receiving, sorting, and distributing incoming mail (e.g. Letters, parcel, US postal, and interdepartmental) to appropriate recipients and departments.
Make timely collection of outgoing mail. Prepare and process outbound courier shipments or service provider's equipment or USPS mail to be metered via postage machine.
Track and maintain and logs of mailing. Perform accurate data entry as needed.
Responsible for inventory control of mail and shipment supplies. Pick up and deliver supplies to designated locations as needed for mailing projects.
Receive. count and verify all incoming parcels, freight, etc.
Log all incoming items, letters and packages, including certified mail, registered, return receipt and Federal Express.
Prepare all appropriate shipment documentation.
Other duties as assigned.


Qualifications:
High School Diploma or equivalent preferred
Minimum 1-2 years of customer service and shipping/receiving related experience preferred
Basic mathematical skills
1-3 years' experience with Microsoft software
Handle multiple projects on time
Ability to work individually and in a team environment
Excellent communication skills both written and verbal
Ability to meet employer's attendance policy
Keyboarding and Windows environment and PC skills
Ability to lift up to 50 pounds on a daily basis.
Attention to detail.


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Job Posted by ApplicantPro

Principal Responsibilities

• Open and scan mail using automated mail extraction/imaging equipment.
• Identify and process rejected items from the remittance system.
• Conduct batch integrity validation and perform storage and destruction tasks on all completed batches.
• When requested, provide administrative support for department(s) including, but not limited to performing data entry, updating various collections systems, upholding company policies and client requirements, and participating in projects, duties and other administrative tasks.
• Knowledge, understanding, and compliance with all applicable Federal, State, and Local laws and regulations.
• Knowledge, understanding, and compliance with TSI policies and procedures.
• Mandatory attendance to support month end close as communicated by management.
• Perform other duties as assigned by management.
• Provide feedback to management concerning possible problems or areas of improvement.
• Make recommendations to implement improved processes.

Qualifications

• High School Diploma or General Educational Development (GED) certificate or equivalent in relevant work experience desired.
• Previous clerical experience preferred.
• 1 year of experience in corporate environment preferred. 2 years of experience in corporate environment a plus.
• Proficient personal computer skills including Microsoft Office.
• Must be able to perform data entry and proficiently operate a 10-key calculator.
• Excellent interpersonal, written, and oral communication skills.
• Ability to uphold highest level of confidentiality.
• Ability to work independently, take initiative, and respond to rapidly changing priorities in a multi-tasked environment.
• Ability to work in a team fostered environment.
• Ability to prioritize and organize work.
• Ability to adapt to a flexible schedule.

Scope

• Relationships:
  1. Internal- Management, Non-Management, Remittance Processing department
  2. External- Vendors

Work Environment

• Office environment.
• Ability to lift and/or move 30 pounds with or without accommodation.

Compensation - $13.50-$14.00 per hour

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Employer reserves the right to modify this job description, including by adding, removing, and altering job duties.

TSISP