How to hire a meetings manager

How to hire a meetings manager, step by step

Here's a step-by-step meetings manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a meetings manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new meetings manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The meetings manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A meetings manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, meetings managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of meetings managers and their corresponding salaries.

   Type of Meetings Manager	Description	Hourly rate
   Meetings Manager	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$22-41
   Director Of Events	An event director or director of the event is responsible for organizing a successful execution of an event. This job is demanding and involves a varied range of tasks and obligations, from planning and overseeing the cast and crew recruited, supervise training for effective execution of the event... Show more	$18-53
   Site Coordinator	A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals... Show more	$12-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Client Facing
   • Cost Savings
   • Vendor Contracts
   • Site Selection
   • Event Budgets
   • Ground Transportation
   • Audio Visual
   • Meeting Management
   • Booking
   • Event Management
   • Site Inspections
   • Meeting Logistics
   • Meeting Planning
   • Conference Calls

   Check all skills

   Responsibilities:

   • Manage of hotel master accounts and organize VIP services for client leadership and celebrity guests.
   • Manage relationships with vendors, hotel staff and DMC's to ensure delivery of services as defined by senior management.
   • Design metrics to analyze and improve return on investment (ROI).
   • Assist all clients with booking hotel guest rooms and offer discount when applicable.
   • Contract suppliers including hotels, DMC's, and exhibit companies, and maintain relationships.
   • Create, circulate and analyze feedback forms to summarize ROI and report results to stakeholders.

3. Make a budget

   Including a salary range in your meetings manager job description is one of the best ways to attract top talent. A meetings manager can vary based on:

   • Location. For example, meetings managers' average salary in arkansas is 52% less than in new york.
   • Seniority. Entry-level meetings managers 47% less than senior-level meetings managers.
   • Certifications. A meetings manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a meetings manager's salary.

   Average meetings manager salary

   $63,589yearly

   $30.57 hourly rate

   ---

   Entry-level meetings manager salary

   $46,000 yearly salary

   Updated December 18, 2025

4. Writing a meetings manager job description

   A meetings manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a meetings manager job description:

   Meetings manager job description example

   At least 10 years' related association and meeting planning experience. Bachelor's degree or equivalent experience. CMP preferred.

   
   

   In accordance with Association Headquarters' commitment to provide and maintain a workplace that is free of known and preventable hazards to safeguard the health of employees and their families, clients, and affiliates, all employees are required to receive the COVID-19 vaccination unless a reasonable accommodation is approved (i.e.: serious health risks or sincere religious beliefs). Such accommodations will be granted where they do not cause AH undue hardship or pose a direct threat to the health and safety of others.

   
   

   APPLICATION INSTRUCTIONS

   To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.

   AH utilizes Spark Hire, a video interview software, to gain better insight on our candidates. Please use the below link to submit your video interview for review.

   Meeting Manager - Spark Hire Interview

   
   

   AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.

   For more information, visit associationheadquarters.com, connect with AH on Facebook on YouTube and follow on Twitter.

   Association Headquarters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.

   
   

   Benefits

   Benefits include, but are not limited to:

   • Medical, Dental, and Vision
   • Voluntary Life Insurance - Employee Paid
   • AFLAC available
   • Paid holidays and Paid Time Off (PTO) accrual
   • 401k
   • Basic life insurance, short term, and long term disability

   Other Benefits of Working at AH:

   • Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees
   • Industry Leader - Most credentialed AMC, and the first AMC to be Customer Service Certified by the Customer Service Institute of America
   • Flex Schedules
   • On-site fitness center, open 24/7
   • Gym reimbursement program
   • Tuition reimbursement program
   • Training and Development opportunities

   
   
   Job Posted by ApplicantPro
   

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5. Post your job

   There are various strategies that you can use to find the right meetings manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your meetings manager job on Zippia to find and recruit meetings manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with meetings manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new meetings manager

   Once you've decided on a perfect meetings manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new meetings manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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