How to hire an office administration instructor

How to hire an office administration instructor, step by step

Here's a step-by-step office administration instructor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office administration instructor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office administration instructor
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the office administration instructor you need to hire. Certain office administration instructor roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an office administration instructor to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an office administration instructor that fits the bill.

   This list presents office administration instructor salaries for various positions.

   Type of Office Administration Instructor	Description	Hourly rate
   Office Administration Instructor	Career and technical education teachers instruct students in various technical and vocational subjects, such as auto repair, healthcare, and culinary arts. They teach academic and technical content to provide students with the skills and knowledge necessary to enter an occupation.	$16-43
   Adjunct Faculty	Adjunct faculty is the collective term for adjunct professors or lecturers. The adjunct faculty teaches students based on the limited-term of their contract... Show more	$21-73
   Teacher-In-Training	A teacher-in-training is a teaching professional who offers technical teaching assistance to teachers in developing effective behavior management and instructional strategies to support student learning. The teacher must collaborate with principals while employing diverse techniques to increase the effectiveness of student learning... Show more	$11-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Classroom Management
   • Instructional Materials
   • Office Administration
   • Curriculum Development
   • PowerPoint
   • Classroom Environment
   • Customer Service
   • Student Attendance
   • Medical Terminology
   • Office Procedures
   • Course Content
   • Syllabus
   • Mathematics
   • CPT

   Check all skills

   Responsibilities:

   • Manage development of support materials for the company, such as PowerPoint presentations, business plans, and reference information.
   • Manage a host multi-server Linux operating environment in support of those systems.
   • Prepare and deliver lectures to students on topics such as office management, communication, and workplace ethics.
   • Collaborate in syllabus preparation, textbook review, and ongoing professional development activities to remain current in the field.
   • Design, administer, and grade examinations to assess achievement of course objectives as identified in the syllabus.
   • Instruct business students in typing, filing, secretarial procedures, business mathematics and the use of office equipment.

   More office administration instructor duties

3. Make a budget

   Including a salary range in your office administration instructor job description is one of the best ways to attract top talent. An office administration instructor can vary based on:

   • Location. For example, office administration instructors' average salary in idaho is 44% less than in california.
   • Seniority. Entry-level office administration instructors 63% less than senior-level office administration instructors.
   • Certifications. An office administration instructor with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an office administration instructor's salary.

   Average office administration instructor salary

   $56,181yearly

   $27.01 hourly rate

   ---

   Entry-level office administration instructor salary

   $34,000 yearly salary

   Updated December 19, 2025

   Average office administration instructor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$77,928	$37
   2	New York	$69,815	$34
   3	Texas	$68,777	$33
   4	Colorado	$62,311	$30
   5	Wisconsin	$61,096	$29
   6	Tennessee	$54,879	$26
   7	New Mexico	$51,897	$25
   8	Louisiana	$48,062	$23

   Average office administration instructor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Kern Community College District	$133,146	$64.01	14
   2	Slippery Rock University of Pennsylvania	$63,549	$30.55	14
   3	Tulsa Tech	$61,423	$29.53	35
   4	Pima Medical Institute	$59,674	$28.69	60
   5	PROMESA PUBLIC SCHOOLS INC	$55,358	$26.61
   6	Applied Medical Technology Inc.	$54,799	$26.35
   7	University of Wisconsin System	$54,133	$26.03	85
   8	Management & Training	$52,519	$25.25	41
   9	Austin Peay State University	$52,460	$25.22	80
   10	Wiley College	$49,393	$23.75	6
   11	Guilford Technical Community College	$48,893	$23.51	129
   12	College of Western Idaho	$41,250	$19.83	5

4. Writing an office administration instructor job description

   An office administration instructor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an office administration instructor job description:

   Office administration instructor job description example

   Ready to be a part of something big? At the Los Angeles Job Corps Center in Los Angeles, California we provide at-risk students with the tools they need to be successful at no-cost to them or their families.
   
   Our team members enjoy competitive wages, affordable health, dental, and prescription drug insurance, 3 weeks paid vacation, paid sick leave, paid holidays, flexible schedules, 401(k) with company match, and a chance to make a difference every day! Full and part time opportunities available for many positions.
   SALARY: $62,400/Annually
   Brief Job Description :
   - Responsible for providing instruction, managing the classroom environment, and promoting student learning.
   - Implement instructor's lesson plans as outlined, assign student class work and maintain classroom control and discipline.
   - Leave a report for the instructor and include what assignments were completed and behavior of students.
   - Motivate and counsel students in areas of behavior, training, personal problems, or study habits.
   - Coordinate with counselors and staff as necessary to resolve issues affecting student training.
   
   Education and Experience Requirements : Bachelor's degree and one year office administration experience. Directly related experience may be considered in lieu of formal educational requirements. Must have certifications in Microsoft Excel and Word and/or a teaching certification (or be able to obtain certification within 90 days of hire) or two years of work related experience in the designated career training area. Experience working with youth, excellent written and verbal communication and computer proficiency required.
   Office Experience in a Medical setting is preferred but NOT required.
   
   About Los Angeles Job Corps:
   Job Corps is a no-cost education and career technical training program administered by the U.S. Department of Labor that helps young people ages 16 to 24 improve the quality of their lives through career technical and academic training. The Job Corps program is authorized by Title I-C of the Workforce Innovation and Opportunity Act of 2014 (supersedes WIA 1998).
   
   For more information about the Job Corps program at a national level, please visit our Official Public Web Site .
   
   At Los Angeles Job Corps Center, we support the Job Corps program's mission to teach eligible young people the skills they need to become employable and independent and place them in meaningful jobs or further education.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right office administration instructor for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your office administration instructor job on Zippia to find and recruit office administration instructor candidates who meet your exact specifications.
   • Use field-specific websites such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit office administration instructors, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office administration instructor

   Once you've decided on a perfect office administration instructor candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new office administration instructor. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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