Office assistant/file clerk resume examples from 2025
Land interviews using Zippia's AI-powered resume builder.
All resume examples
How to write an office assistant/file clerk resume
Craft a resume summary statement
A well-written resume summary is basically an elevator pitch. You are summing up your skills and experience in a few sentences to wow recruiters, hiring managers, and decision makers into giving you an interview. Here are some tips to putting your best foot first with your resume summary:
Step 1: Mention your current job title or the role you're pursuing.
Step 2: Include your years of experience in office assistant/file clerk-related roles. Consider adding relevant company and industry experience as relevant to the job listing.
Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.
Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.
These four steps should give you a strong elevator pitch and land you some office assistant/file clerk interviews.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Many resumes are filtered out by hiring software before a human eye ever sees them. A robust Skills section can let recruiters (and bots) know you have the skills to do the job. Here is how to make the most of your skills section:
- Look at the job listing and skills listed. You need to include the exact keywords from the job description to get your resume in front of an actual human. Do you have those skills? Fantastic! Be sure to list them.
- Include as many relevant hard or technical office assistant/file clerk skills as possible for each job you apply to.
- Be specific with the skills you have and be sure you are using the most up to date and accurate terms.
Here are example skills to include in your “Area of Expertise” on an office assistant/file clerk resume:
- Data Entry
- Office Equipment
- Scheduling Appointments
- Front Desk
- Patient Charts
- Office Machines
- Numerical Order
- Organization
- Telephone Calls
- Computer System
- RAN
- PowerPoint
- Law Firm
- Fax Machines
- Place Materials
- HR
- Multi-Line Phone System
- Word Processing
- Clerical Tasks
- Alphabetical Order
- Direct Calls
- User Criteria
- Administrative Tasks
- Medical Charts
- Track Materials
- Storage Receptacles
- Unnecessary Materials
- Copy Machines
- Off-Site Storage
- QuickBooks
Zippia’s AI can customize your resume for you.
How to structure your work experience
A work experience section is a vital part of your resume because it shows you have the experience to succeed in your next job.
- Put your most recent experience first. Prospective employers care about your most recent accomplishments the most.
- Put the job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
- Include only recent, relevant jobs. This means if you're a fairly experienced worker, you might need to leave off that first internship or other positions in favor of highlighting more pertinent positions.
How to write office assistant/file clerk experience bullet points
Your resume is your chance to show your biggest accomplishments. Don't just list your job responsibilities, instead take the opportunity to show why you're really good at what you do. Here is how you do that:
- Start with strong action verbs like managed, spearheaded, created, etc. Your goal is to show what you did and verbs will help demonstrate your contributions.
- Use numbers to quantify your achievements. Did you save time with a new report? Increase revenue? How large was the team you managed?
- Keep it concise. You're highlighting your achievements. Consider if all details you are sharing are relevant, or can be written more efficiently.
Here are effective examples from office assistant/file clerk resumes:
Work history example #1
Office Assistant/File Clerk
KEAN UNIV
- Reorganized correspondence files for easier access and delivered client payrolls and important information.
- Created PowerPoint presentations for many different project managers.
- Incorporated other documents when completed into local databases and the Defense Civilian Personnel Data System.
- Processed information through expedited system to domestic and international brand magazines.
- Researched member's Medicaid Insurance using ePaces software and member's Medicare insurance using Ability Ease software.
Work history example #2
Office Assistant/File Clerk
CSX
- Indexed awards for existing property boards and maintained arbitration section of Field Administration database.
- Provided internet research and administrative assistance including agreements, proposals, contracts, correspondence and rental accounts.
- Transported passengers throughout the metropolitan area.
- Processed accounts receivable, submitted Medicare and other insurance claims for payment.
- Entered yearly project proposals and documents into database for record keeping purposes and employee accessibility.
Work history example #3
Office Helper
ManpowerGroup
- Maintained lobby, copy room, and lunchroom clean and running at all times.
- Maintained and updated files, mailing and database systems.
- Scanned documents into and indexed documents in a database.
- Assisted other administrative staff and sales coordinators with typing forms, distributing mailings, gathering/distributing departmental mail, and shredding documents.
- Programmed spreadsheets for internet order pages using Java Script and Excel.
Work history example #4
Clerk Typist
Meijer
- Closed sales by taking check payments or through floor plan financing..
- Worked with accounting team doing payroll, accounts receivable and consumer use tax along with keeping track of payroll,
- Trained cashiers on operating procedures Kept records of purchases, sales, and requsitions.
- Created, maintained and distributed project punchlists for QA/QC issues for 24 construction areas simultaneously.
- Received and responded to routine correspondence following established procedures not requiring management review.
Zippia’s AI can customize your resume for you.
Add an education section to your resume
Here is the best way to format your education section:
- Display your highest degree first.
- If you graduated over 5 years ago, put this section at the bottom of your resume. If you lack relevant work experience, the education section should go to the top.
- If you have a bachelor's or master's degree, do not list your high school education.
- If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries for resumes:
High School Diploma
2010 - 2010
Bachelor's Degree in marketing
DePaul University, Chicago, IL
2010 - 2013
Highlight your office assistant/file clerk certifications on your resume
If you have any additional certifications or education-like achievements, add them to the education section.
Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.
If you have any of these certifications, be sure to include them on your office assistant/file clerk resume:
- Certified Medical Administrative Assistant (CMAA)