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What is an office coordinator/administrative assistant and how to become one
An administrative assistant helps an organization create and execute schedules. They help in managing company budgets, disseminating information, and maintaining effective workflow in the office. They also work with accounting departments to process invoices, make payments, and track receipts. An office coordinator provides help to staff, managers, and senior-level officers as required. They help create, prepare, and deliver reports to various departments. Also, they perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails.
Administrative assistants are required to have a minimum of a high school diploma or GED. An advanced degree, such as an associate's degree in office administration, will also be valuable. This role is best for individuals that are very organized and possess active communication and multitasking skills. An administrative director must be familiar with office equipment like fax machines, copy machines, and phone systems. They must also be comfortable with using the business email system.
What general advice would you give to an office coordinator/administrative assistant?
Anne McConnell Ph.D.
Professor, West Virginia State University
Avg. Salary $36,974
Avg. Salary $59,228
Growth rate -8%
Growth rate 0.3%
American Indian and Alaska Native 0.73%
Asian 3.82%
Black or African American 9.25%
Hispanic or Latino 16.19%
Unknown 3.87%
White 66.14%
Genderfemale 90.31%
male 9.69%
Age - 52American Indian and Alaska Native 3.00%
Asian 7.00%
Black or African American 14.00%
Hispanic or Latino 19.00%
White 57.00%
Genderfemale 47.00%
male 53.00%
Age - 52Stress level is manageable
7.1 - high
Complexity level is basic
7 - challenging
Work life balance is good
6.4 - fair
Office coordinator/administrative assistant career paths
Key steps to become an office coordinator/administrative assistant
Explore office coordinator/administrative assistant education requirements
Start to develop specific office coordinator/administrative assistant skills
Skills Percentages Patients 24.43% Office Equipment 14.62% Patient Charts 13.55% Office Functions 9.96% Data Entry 4.33% Complete relevant office coordinator/administrative assistant training and internships
Accountants spend an average of Less than 1 month on post-employment, on-the-job training. New office coordinator/administrative assistants learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as an office coordinator/administrative assistant based on U.S. Bureau of Labor Statistics data and data from real office coordinator/administrative assistant resumes.Gain additional office coordinator/administrative assistant certifications
More About CertificationsOffice coordinator/administrative assistant certifications can show employers you have a baseline of knowledge expected for the position. Certifications can also make you a more competitive candidate. Even if employers don't require a specific office coordinator/administrative assistant certification, having one may help you stand out relative to other applicants.
The most common certifications for office coordinator/administrative assistants include Medical Assistant and Certified Nurse Assistant (CNA).
Research office coordinator/administrative assistant duties and responsibilities
- Provide meeting and committee support - creating and managing PowerPoint presentations and using technical skills to facilitate participation and discussion.
- Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
- Perform data entry of sensitive information including, personal information of patients in multiple different company databases.
- Complete weekly payroll, open orders, fill orders, and close orders using company's software and system.
Prepare your office coordinator/administrative assistant resume
When your background is strong enough, you can start writing your office coordinator/administrative assistant resume.
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Apply for office coordinator/administrative assistant jobs
Now it's time to start searching for an office coordinator/administrative assistant job. Consider the tips below for a successful job search:
- Browse job boards for relevant postings
- Consult your professional network
- Reach out to companies you're interested in working for directly
- Watch out for job scams
How did you land your first office coordinator/administrative assistant job
Are you an office coordinator/administrative assistant?
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Average office coordinator/administrative assistant salary
The average office coordinator/administrative assistant salary in the United States is $36,974 per year or $18 per hour. Office coordinator/administrative assistant salaries range between $27,000 and $48,000 per year.
What am I worth?
How do office coordinator/administrative assistants rate their job?
Office coordinator/administrative assistant reviews
Writing a message,Organizing receipts and expenses and sending them out when needed
Failure to comply with working hours, theft and fraud,
It my passion to help people in need. It makes me feel good to see people the Youth do well in the life
I don't like to see anyone stuck in between and not being helped.
Being able to motivate administrative personnel to do their jobs well and meet deadlines.
Updated January 8, 2025
