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How to hire a passenger agent

Passenger agent hiring summary. Here are some key points about hiring passenger agents in the United States:

  • The median cost to hire a passenger agent is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • HR departments typically allocate 15% of their budget towards recruitment efforts.
  • Small businesses spend $1,105 per passenger agent on training each year, while large companies spend $658.
  • It takes approximately 12 weeks for a new employee to reach full productivity levels.
  • There are a total of 8,360 passenger agents in the US, and there are currently 26,001 job openings in this field.
  • Kailua, HI, has the highest demand for passenger agents, with 5 job openings.

How to hire a passenger agent, step by step

To hire a passenger agent, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire a passenger agent:

Here's a step-by-step passenger agent hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a passenger agent job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new passenger agent
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    The passenger agent hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    You should also consider the ideal background you'd like them a passenger agent to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a passenger agent that fits the bill.

    The following list breaks down different types of passenger agents and their corresponding salaries.

    Type of Passenger AgentDescriptionHourly rate
    Passenger AgentInformation clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.$12-18
    Transportation ClerkAs a Transportation Clerk, your job is to assess the contents of freight goods and their associated documents. You will be required to check the consignment and the designation details of all containers, passengers, and articles... Show more$9-19
    AgentAgents are individuals who are employed by their clients to represent them in various dealings. Agents are usually employed by people in the show business industry, such as actors, writers, or directors... Show more$9-34
  2. Create an ideal candidate profile

    Common skills:
    • Concourse
    • Reservations
    • Customer Service
    • Customer Inquiries
    • VIP
    • UM
    • Ticket Counter
    • Fee Calculation
    • TSA
    • FAA
    • Transport Passengers
    • International Flights
    Responsibilities:
    • Assist customers resolve issues concerning reservations, onward connections, application of visas on arrival to ensure minimum inconvenience to passengers.
    • Ensure customer understand greyhound bus travel policy and procedures.
  3. Make a budget

    Including a salary range in your passenger agent job description is one of the best ways to attract top talent. A passenger agent can vary based on:

    • Location. For example, passenger agents' average salary in mississippi is 38% less than in new jersey.
    • Seniority. Entry-level passenger agents 32% less than senior-level passenger agents.
    • Certifications. A passenger agent with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a passenger agent's salary.

    Average passenger agent salary

    $15.15hourly

    $31,515 yearly

    Entry-level passenger agent salary
    $26,000 yearly salary
    Updated January 19, 2026
  4. Writing a passenger agent job description

    A passenger agent job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a passenger agent job description:

    Passenger agent job description example

    Job DescriptionHiring Events are held at the Home 2 Suites, 7570 Woodspoint Dr.,
    Florence, KY 41042

    Full-time & Part-time Positions Ramp Operation Agents (ONLY) employed by Trego Dugan Aviation Contractor for Allegiant Air, Frontier Airlines and Sun Country at the Cincinnati/Northern Kentucky International Airport (CVG).

    • Must have a valid driver's license
    • Must pass a 10-year background check and pre-employment drug test
    • Available to work nights, weekends, and holidays
    • Must be able to complete required training

    Ground Operation / Ramp Agent

    General Purpose of Job:

    The Ground Operations / Ramp Agent is responsible for the handling of customer luggage, including loading and unloading baggage on and off the aircraft, marshaling in and pushing back the aircraft, operation of ground service equipment (GSE), meet arriving flights and service departing flights, assist customers with special needs, assist customer service agents, as needed, and any other assigned duties.

    Essential Duties and Responsibilities:

    • Perform related duties as assigned or as the situation dictates, i.e., ramp, commissary and aircraft cleaning activities.
    • Move luggage and comail of various weight and dimensions to and from aircraft and airport luggage receiving area.
    • Load and unload baggage, luggage, and comail.
    • Operate ground equipment, including tugs and belt loaders.
    • Marshal aircraft to and from gates.
    • Provide proper handling of baggage requiring special care.
    • Service aircraft lavatories.
    • Perform aircraft interior cleaning.
    • Responsible for aircraft security searches and commissary security searches.
    • Ensure ramp areas are safe and free of FOD and that all ground equipment is properly maintained.
    • Follow safety regulations which include the proper use of ground equipment and wearing proper safety items.
    • Able to communicate using a two-way radio.
    • Must be at least 18 years old.
    • Able to read and write English.

    Physical Demands :

    Must be able to work in a high pressure environment. Must be able to carry 70-pound suitcase from the floor to 18 inches and carry 70-pound suitcase in front of you with both hands for a distance of up to 25 feet; must have physical dexterity sufficient to perform repetitive tasks and motions, including bending at the waist and knees, squatting, kneeling, crawling, twisting and sustaining those positions for extended amounts of time. Must have sufficient vision and ability to safely perform the essential functions of the position.

    Work Environment:

    Airport environment: Indoors and Outdoors. Extreme outdoor conditions where extreme temperature ranges may be encountered.

    -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

    Customer Service Agent Job Description

    TREGO/DUGAN ΑVIATION

    TITLE:

    Customer Service Agent

    DEPARTMENT::

    Airline Services

    REPORTS TO:

    Station General Manager

    APPROVED BY:

    TDA HR

    STATUS: Hourly/Non-Exempt

    DATE: JANUARY 2022

    General Purpose of Job:

    This position is responsible for providing total customer service to all people desiring to use customer or charter service by being attentive to their needs, politely handling their inquiries promptly, and completing the required transactions as noted below. Additional responsibilities include ramp, aircraft cleaning, operations and commissary duties as required.

    Essential Duties and Responsibilities:

    • The ideal candidate must be people oriented, highly motivated with a positive and friendly attitude

    • Processing Customers tickets, checking baggage, monitoring carry-on baggage for size and quantity, and assigning seats

    • Providing information on arrival and departure times, boarding procedures, carry-on regulations, and seating arrangements

    • Handling denied boarding situations, soliciting volunteers, accommodating Customers and providing hotel, meal, and taxi

    vouchers when appropriate

    • Ensures FAA, Airline, and airport regulations are followed

    • Enforces safety/security measures and protects sensitive zones

    • Assists Customers with special needs, i.e., Customers who need assistance in boarding

    • Ad hoc assignments as requested by the Lead or Supervisor

    • Completing sales reports

    • Excellent communication skills

    • Able to read and write English; bilingual skills a plus

    • Ability to work efficiently under time constraints

    • Must be available to work varied hours including swing and graveyard shifts plus weekends and holidays

    • Must be well groomed

    • Other duties as assigned

    Competency/Behavioral Requirements:

    Be pleasant with others on the job and display a good-natured, cooperative attitude. Be reliable, responsible, and dependable, and fulfill obligations. Attention to Detail Maintain composure, keep emotions in check, control anger, and avoid aggressive behavior even in difficult situations Accept criticism and deal calmly and effectively with high stress situations be open to change (positive or negative) and to considerable variety in the workplace Willingness to take on responsibilities and challenges Be sensitive to others' needs and feelings and be understanding and helpful on the job Abiding to TDA and Airline policies and procedures, guiding oneself with little or no supervision, and depending on oneself to get things done

    Physical Demands:

    Must be able to carry 70-pound suitcase from the floor to 18 inches and carry 70 pound suitcase in front of you with both hands for a distance of up to 25 feet; must have physical dexterity sufficient to perform repetitive tasks and motions, including bending at the waist and knees, squatting, kneeling, crawling, twisting and sustaining those positions for extended amounts of time. Must have sufficient vision and ability to safely perform the essential functions of the position.

    Work Environment:

    Airport environment: Indoors and Outdoors. Extreme outdoor conditions where extreme temperature ranges may be encountered.

    Other Requirements and Qualifications

    Education: High School diploma or equivalent Experience: Minimum two (2) years Customer Service experience or the equivalent in related training and/or experience Knowledge: Possess basic computer skills with the ability to type 25 wpm Position from which an employee could be promoted into this position: Aircraft Cleaner, Ground Operations Agent

    Must be at least 18 years old. Must have a valid driver's license Must pass a ten (10) year background check and pre-employment drug test Must have authorization to work in the U.S. as defined in the Immigrations Act of 1986 Attend and successfully complete required training Read and write English. MUST be able to work a flexible schedule including nights, weekends and holidays


  5. Post your job

    There are various strategies that you can use to find the right passenger agent for your business:

    • Consider promoting from within or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to find candidates who meet your education requirements.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.
    Post your job online:
    • Post your passenger agent job on Zippia to find and recruit passenger agent candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Your first interview with passenger agent candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new passenger agent

    Once you've decided on a perfect passenger agent candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    After that, you can create an onboarding schedule for a new passenger agent. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a passenger agent?

Hiring a passenger agent comes with both the one-time cost per hire and ongoing costs. The cost of recruiting passenger agents involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of passenger agent recruiting as well the ongoing costs of maintaining the new employee.

You can expect to pay around $31,515 per year for a passenger agent, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for passenger agents in the US typically range between $12 and $18 an hour.

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