Payroll and benefits coordinator job description

• Maintain I9 forms.

• Process and transmits Labor Management Report Daily.

• Keep track of leave time, such as vacation, personal, and sick leave, for employees.

• Process paperwork for new employees and submit employee information to the payroll department within 24 hours of start date.

• Ensure that all new hire paperwork is completed and returned in a timely manner Maintain employee personnel files.

• Maintain and updates anniversary and birthday list.

• Maintain union seniority list in facilities with bargaining units.

• Provide information to employees and managers on payroll matters and benefit plans for which employees are eligible

• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records in a timely manner.

• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

• Communicates with Workers’ Compensation insurance carrier regarding updates and status of incidents.

• Maintain OHSA 200 log.

• Process new employee criminal and OIG background checks.

• Enter new employees and disable employees no longer working at the facility in the PCC system.

• Perform accounts payable as required.

• Present information on employee benefits and assist employee with completion of forms as needed during general orientation.

• Administer employee insurance, pension and savings plans, working with insurance brokers and plan carriers while understanding the plans offered at facility.

• Manage benefit enrollments, open enrollment, COBRA, employee termination paperwork, personnel changes, beneficiary information, and 401k benefits.

• Respond to benefit inquiries from on-site and off-site employees regarding benefit questions and procedures.

• Conduct Open Enrollment and ensure timely benefit changes.

• Ensure timeliness and accuracy of benefit transactions and enrollments.

• Investigates benefit and payroll issues and works with internal and external departments to ensure quick, equitable, courteous resolution.

• Determine proper course of action to resolve customer service issues.

• Follow plan procedures and policies. Refer escalated issues to Benefits Account Manager.

• Other business office/HR functions as assigned.

Required Experience:

• Knowledge of office procedures, clerical and recordkeeping operations, and the use of various office machines.

• Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• Knowledge of pertinent Federal and State regulations affecting employee benefits programs including ERISA, COBRA, FMLA, ADA, Section 125 and other related employee benefits is required.

• Knowledge of the confidential nature of the position

• Knowledge of medical, dental, vision, life insurance, short-term disability and long-term disability insurance plans is required.

• An understanding of FMLA and Military Leave is required.

• An understanding of laws under Health Care Reform is a plus.

• Knowledge of dependent eligibility audits, age limits and life insurance guarantee issue amounts is a plus.

EDUCATION, EXPERIENCE, and TRAINING

• Computer literacy skills (Microsoft Outlook, Microsoft Office, Internet)

• Associate’s Degree, preferred.

• One to three years of professional experience and/or training; or equivalent combination of education and experience.

• Experience with Payroll and Benefit Administration for a minimum of 75 employees required

WE SERVE ALL. WE HIRE ALL. WE ACCEPT ALL.

Now interviewing for Payroll & Benefits Coordinator Position

Remote/in-person hybrid available. Must live in Indiana.

Aspire Indiana Health is a nonprofit provider of comprehensive "whole health" services including primary medical care, behavioral health, recovery services and programs addressing the social determinants of health such as housing and employment. Aspire has health centers in five Central Indiana counties serving Hoosiers of all ages and walks of life.

Position Summary

The Payroll & Benefits Coordinator is responsible for the biweekly, multi-site processing of payroll and all payroll related functions required (timekeeping, auditing, ACHs, vendor payments, tax payments) for accurate processing, as well as, the daily activities of the multiple benefit plans/programs, workers' compensation program, and leave of absence programs at Aspire. The Payroll & Benefits Coordinator works closely with the Manager, Compensation and Benefits and the People Operations team to ensure that operational goals are met. Additionally, the role may engage in other functional areas of human resources within the team, including but not limited to: benefits, employee relations, talent management, engagement and retention, and training.

Essential Responsibilite

+ Process bi-weekly payroll multi-site payroll for 600+ employees; perform all payroll related processing and related functions as scheduled, including but not limited to accurately inputting data into HRIS and payroll systems, balancing payroll totals prior to transmission, maintaining payroll information

+ Generate payroll and/or benefit reports as needed or requested (i.e. 403b, etc.), fund benefit programs and participate in regularly occurring audits

+ Participate in payroll related auditing activities

+ Prepare and maintain accurate records and conduct quality checks and self-audits to ensure data integrity and accurate payroll processing

+ Respond to employee, former employee and outside entities' inquiries regarding wages and status

Education and Experience

+ A bachelor's degree from a college/university accredited by the U.S. Department of Education highly preferred

+ Three (3) to Five (5) years experience serving in processing payroll, administering benefits or equivalent role highly preferred

+ Must have intermediate to advanced computer skills, preferably with an HRIS system

+ Healthcare and/or non-profit experience preferred; solid understanding of the behavioral health field a plus

Learn more about us at Aspireindiana.org, and see our Core Values, benefits and current job listings on our Careers page. Or check out our Facebook, LinkedIn, Twitter and YouTube pages.

Drug screen, TB test and extensive background checks (including Criminal History, Sex Offender Registry Search, State Central Registry Check, Education Verification, and Professional References) are required of all Aspire employees.

All individuals who join Aspire are strongly encouraged to have a flu shot and required to be fully vaccinated against COVID19 prior to joining Aspire to further protect our staff and the patients we serve. We also adhere to CDC protocols including wearing masks, social distancing, and sanitizing.

Aspire Indiana Health is an Equal Opportunity Employer


External Company Name: Aspire Indiana Health, Inc.

Street: 9615 E 148th Street, Suite 1

We are Traffic Tech, the hardest working team in transport. We have one mission: to deliver the extraordinary, every time.

We are proud of our hard working and dynamic corporate culture. We believe that inspiring our employees and giving them opportunity for growth translates into better service for our clients. Each and every Traffic Tech employee is personally invested in ensuring our clients receive the most innovative, efficient and cost-effective solution available.
Job Description

The Payroll & Benefits Coordinator will process semi-monthly payroll and maintain employee time records. In addition, the Payroll & Benefits Coordinator is responsible for coordinating the day-to-day operations of group benefits programs (group health, dental, short-term and long-term disability, worker's compensation, life insurance, travel and accident plan, flexible spending plan, etc.).

Responsibilities:

Payroll:

+ Enter, maintain, and/or process information in the payroll system; information may include employee's hourly rates, salaries, commissions, bonuses or other compensation, paid leave, deductions and withholding, address changes, and other information.

+ Ensure proper processing of payroll deductions for taxes, benefits, and other deductions.

+ Calculate and Issue of manual checks on final discharge.

Benefits:

+ Document and maintain administrative procedures for assigned benefits processes.

+ Ensure compliance with applicable government regulations.

+ Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, and compliance testing.

+ Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.

+ Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.

+ Allocate group health and dental claims monthly.

+ Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.

Requirements:

+ Minimum of ten years of payroll and HR experience

+ College diploma or equivalent required.

+ Proficient with or the ability to quickly learn payroll software (ADP Workforce Now).

+ Excellent organizational skills and attention to detail.

+ Proficient with Microsoft Office Suite or related software.

+ Proven ability to work effectively in a team environment with associates.

+ Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet strict deadlines.

+ Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, and Social Security and DOL requirements.

This is an exciting opportunity for well-organized individuals who enjoy a great dynamic, fast-paced environment and who are committed to providing exceptional customer service to our team.

Traffic Tech provides full Benefit options, including Medical (Dental & Vision), Life/AD&D Insurance, Long-term/Short-term disability, 401(k) matching, etc.

Traffic Tech has implemented preventative measures and safety precautions to ensure the safety and well-being of all persons entering Traffic Tech facilities. For example, upon arrival masks are mandatory, employees are greeted by our in-house full-time health screeners, social distancing is maintained in all common areas (6ft/2m), hand sanitizer stations are strategically spaced out around the workplace, there is a restricted flow of traffic within the workplace to avoid interdepartmental spreads or outbreaks, and increased cleaning of all office spaces and warehouses.

*Traffic Tech remains compliant with all Federal and State COVID related restrictions and mandates in place for Chicago, IL.

Full-Time ONLY, Monday- Friday, and Training provided onsite.

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