How to hire a procedure writer

How to hire a procedure writer, step by step

Here's a step-by-step procedure writer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a procedure writer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new procedure writer
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the procedure writer you need to hire. Certain procedure writer roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect procedure writer also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of procedure writers.

   Type of Procedure Writer	Description	Hourly rate
   Procedure Writer	Technical writers, also called technical communicators, prepare instruction manuals, how-to guides, journal articles, and other supporting documents to communicate complex and technical information more easily. They also develop, gather, and disseminate technical information through an organization’s communications channels.	$23-48
   Managing Editor	Managing editors are individuals who coordinate and oversee the editorial activities of a publication. They administer the daily operations or a website or publication, such as generating ideas and planning and editing content... Show more	$28-63
   Technical Editor	A technical editor is someone who proofreads, revises, and edits technical documents. He/She or she checks for grammar, punctuation, and style to ensure that the technical content meets company standards... Show more	$22-38

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Subject Matter Experts
   • SharePoint
   • Technical Procedures
   • Training Materials
   • SMEs
   • Procedure Development
   • Test Procedures
   • Approval Process
   • Procedure Changes
   • CFR
   • Administrative Procedures
   • Operations Procedures
   • DOE
   • NRC

   Check all skills

   Responsibilities:

   • Lead, coordinate and train off-site team during QA revision.
   • Help company achieve ISO registration by determining best practices, writing ISO compliant manufacturing instructions and teaching best manufacturing processes.
   • Pass 10 CFR 50.59 qualification training.
   • Meet on-line and outage procedure scheduling milestones.
   • Review raw lab data for GMP compliance.
   • Assist SMEs to develop content, compile data, and set schedule.

3. Make a budget

   Including a salary range in your procedure writer job description is a great way to entice the best and brightest candidates. A procedure writer salary can vary based on several factors:

   • Location. For example, procedure writers' average salary in mississippi is 48% less than in district of columbia.
   • Seniority. Entry-level procedure writers earn 51% less than senior-level procedure writers.
   • Certifications. A procedure writer with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a procedure writer's salary.

   Average procedure writer salary

   $70,744yearly

   $34.01 hourly rate

   ---

   Entry-level procedure writer salary

   $49,000 yearly salary

   Updated January 21, 2026

4. Writing a procedure writer job description

   A job description for a procedure writer role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a procedure writer job description:

   Procedure writer job description example

   Phoenix, Arizona
   
   Effective January 3, 2022, all CPLC Employees and all Service Providers, are required to be Fully Vaccinated against COVID-19. Newly hired employees, who are not Fully Vaccinated at the time of hire, are expected to begin a vaccination series immediately upon hire. CPLC recognizes medical and religious exemptions to the COVID-19 vaccination requirement, in accordance with applicable law and upon approval by CPLC. However, any person approved for an exemption, without exception, is subject to masking, weekly COVID-19 testing at their expense, and other requirements established by CPLC from time to time.
   
   OBJECTIVE AND POSITION SUMMARY
   
   Technology Operations Procedure Writer will be responsible for the creation, maintenance and implementation/training of all technology policies, procedures, and plans. This position will work closely with IMTS, Strategy, R&E, Compliance, and all CPLC programs to provide annual updates on technology policies and procedures. In addition, the Technology Operations Procedure Writer will support IMTS and R&E projects, trainings and additional policy duties.
   
   SPECIALIZATIONS
   

   • Policies
   • Procedures
   • Computer Information Systems/Business Administration
   • Communication/Customer Service
   • Training
   • Experience with HIPAA requirements and other respective business requirements, Relationship Management.

   
   
   PRIMARY DUTIES AND ESSENTIAL FUNCTIONS
   

   1. Develop, maintain, and manage technology policies and procedures
   2. Translate technological and/or complicated IMTS information into clear, concise documents appropriate for CPLC programs.
   3. Researches technology equipment, systems, and network information to ensure policies and procedures are up to date and compliance with all states
   4. Works with various teams in CPLC, including compliance team to ensure policies and procedures are in compliance with CPLC and programs.
   5. Requires knowledge or similar knowledge of Organizational Technology Policies, Network Security, Equipment, Information Systems.
   6. Develop strategic plans and metrics for the operations in the Technology Policies and Procedures.
   7. Participate in IMTS projects for Strategic planning, Research and Evaluation and Information Management and Technology departments by helping with trainings and policies and procedures implementation.
   8. May also assist with other related policies and procedures for IMTS, Strategy, and R&E.

   
   
   MINIMUM QUALIFICATIONS AND COMPETENCIES
   

   • 2-year Experience in policies and procedures or a closely related field, or a combination of education, training and/or experience that demonstrates possession of the knowledge, skills and abilities listed above.
   • Expert knowledge of editorial standards and practices. Experience in technology equipment or computer information systems preferred .
   • Computer Information Systems, Business Administration or related Bachelor's degree required.
   • Bilingual applicants preferred but not required.

   
   
   Full Job Description Attached

   Copy this example

   

5. Post your job

   There are a few common ways to find procedure writers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your procedure writer job on Zippia to find and attract quality procedure writer candidates.
   • Use niche websites such as problogger, media bistro, journalismjobs.com, content writing jobs.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit procedure writers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new procedure writer

   Once you have selected a candidate for the procedure writer position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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