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Project archivist skills for your resume and career

Updated January 8, 2025
1 min read
Below we've compiled a list of the most critical project archivist skills. We ranked the top skills for project archivists based on the percentage of resumes they appeared on. For example, 16.0% of project archivist resumes contained student assistants as a skill. Continue reading to find out what skills a project archivist needs to be successful in the workplace.

15 project archivist skills for your resume and career

1. Student Assistants

Here's how project archivists use student assistants:
  • Instructed staff and student assistants on archival arrangement, description and basic conservation techniques and supervised their progress.
  • Planned and assigned projects for staff and student assistants, and monitored their progress.

2. DACS

Here's how project archivists use dacs:
  • Composed the bulk of the finding aid for the collection, in compliance with DACS rules.
  • Created EAD and DACS compliant finding aids for new and existing collections.

3. Cataloging

Here's how project archivists use cataloging:
  • Implemented procedures for processing and cataloging material using Past Perfect Museum platform.
  • Direct activities of workers assisting in arranging, cataloging, exhibiting and maintaining collections of archival materials.

4. Access Database

Here's how project archivists use access database:
  • Coordinated training sessions for the data technology library and the security access database.
  • Collected information and refined Access database available for interdepartmental searching.

5. Marc

Here's how project archivists use marc:
  • Cataloged records utilizing MARC format for bibliographic database.
  • Make MARC records and finding aids accessible online and locally, and make sure potential users are aware of their availability

6. Reference Services

A reference service іѕ an іntеgrаl раrt of any lіbrаrу, the аіm of whісh іѕ tо educate users on hоw tо uѕе reference mаtеrіаlѕ to hеlр thеm gеt factual іnfоrmаtіоn іn the best роѕѕіblе way аnd аt the right tіmе. Thе rеfеrrаl ѕеrvісе hаndlеѕ rеԛuеѕtѕ аnd аѕѕіѕtѕ uѕеrѕ fіnd, ассеѕѕ, аnd uѕе thе rеԛuіrеd information to mееt thеіr nееdѕ.

Here's how project archivists use reference services:
  • Provided reference services to faculty, students, and visiting scholars.
  • Provided reference services to the National Park Service and outside projects.

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7. EAD

Here's how project archivists use ead:
  • Processed finding aids into EAD files so that the finding aids could be accessed through different programs and software.
  • Generated 80 EAD finding aids (example at http://www.gwu.edu/gelman/spec/ead/ms0803.xml).

8. Long-Term Preservation

Here's how project archivists use long-term preservation:
  • Determined material condition, and appropriate methods for long-term preservation.

9. Linear Feet

Here's how project archivists use linear feet:
  • Maintained effective bibliographic and intellectual control over 1,000 collections consisting of approximately 4,700 linear feet of materials.
  • Processed over 150 linear feet of backlog manuscript material on various subjects.

10. Historical Collections

Here's how project archivists use historical collections:
  • Researched, digitized, and rehoused historical collections; created descriptions and finding aids.

11. XML

XML is a medium for storing and transporting data that is independent of software and hardware. XML stands for eXtensible Markup Language. XML, like HTML, is a markup language that was created to store and transport data. It was created with the intention of being self-descriptive. There are no predefined tags in the XML language. Another feature is that XML is extensible.

Here's how project archivists use xml:
  • Converted scanned pages to text files and applied XML tags.
  • Prepared interview transcripts for XML coding, established style sheet and guidelines for editing TEI encoded XML.

12. Collection Management

Collections management involves the development, storage and preservation of collections and cultural heritage. The needs want, and demands expressed by the organization being served are the driving forces behind collection management. Collection development includes the planning, selecting, and building of collections in all formats. Building a collection involves approaching the selection, maintenance, development, and evaluation of the materials with an informed standpoint.

Here's how project archivists use collection management:
  • Administered digital portfolio for archives and collection management.
  • Created finding aids to access collections using the Amistad Research Center's collection management system (Archon).

13. Processing Plan

Here's how project archivists use processing plan:
  • Created processing plans, finding aids, and container lists.
  • Completed collection surveys and prepared processing plans to meet project deadlines.

14. Collection Scope

Here's how project archivists use collection scope:
  • Create finding aids that include collection inventory, collection scope and content, and historical or biographical history.

15. Toolkit

Here's how project archivists use toolkit:
  • Appraised, processed, arranged, and described NYTWA Records and created finding aid using the Archivists' Toolkit.
  • Created a standard, Archivists' Toolkit record for every APS manuscript collection.
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List of project archivist skills to add to your resume

Project archivist skills

The most important skills for a project archivist resume and required skills for a project archivist to have include:

  • Student Assistants
  • DACS
  • Cataloging
  • Access Database
  • Marc
  • Reference Services
  • EAD
  • Long-Term Preservation
  • Linear Feet
  • Historical Collections
  • XML
  • Collection Management
  • Processing Plan
  • Collection Scope
  • Toolkit
  • Pastperfect
  • Digitizing

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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