How to hire a quality system coordinator

How to hire a quality system coordinator, step by step

Here's a step-by-step quality system coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a quality system coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new quality system coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your quality system coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a quality system coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect quality system coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents quality system coordinator salaries for various positions.

   Type of Quality System Coordinator	Description	Hourly rate
   Quality System Coordinator	Industrial production managers oversee the daily operations of manufacturing and related plants. They coordinate, plan, and direct the activities used to create a wide range of goods, such as cars, computer equipment, or paper products.	$22-42
   Vice-President Of Quality	A vice president of quality is responsible for monitoring the quality performance and delivery of the company outputs and deliverables to serve customers and clients. Vice presidents of quality analyze the production and operational processes to ensure that everything adheres to the internal guidelines and regulations... Show more	$43-86
   Director Of Quality	In the manufacturing industry, a director of quality is primarily in charge of spearheading and overseeing the daily operations in a quality assurance department. They work to ensure that products adhere to the company's quality standards and industry regulations by conducting research and assessments, developing quality test systems, and reviewing reports... Show more	$47-87

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Internal Audit
   • Corrective Action
   • Quality Management System
   • Process Improvement
   • Iso
   • Data Entry
   • Ts
   • Management Review
   • Product Quality
   • CAPA
   • Sigma
   • External Audits
   • Quality Metrics
   • FDA

   Check all skills

   Responsibilities:

   • Lead business system development in new aerospace start-up facility with industry-unique process concept.
   • Collect and analyze SPC data, update and compile PPAP documents.
   • Supervise CAPA until root cause are resolved and close CAPA.
   • Author of the HACCP plan for Tropicana and it's co-packers.
   • Scan quality control documents, MTR s and test results into SharePoint.
   • Review and audit all company programs and procedures for conformity to FDA regulations.

3. Make a budget

   Including a salary range in your quality system coordinator job description is a great way to entice the best and brightest candidates. A quality system coordinator salary can vary based on several factors:

   • Location. For example, quality system coordinators' average salary in wyoming is 33% less than in hawaii.
   • Seniority. Entry-level quality system coordinators earn 47% less than senior-level quality system coordinators.
   • Certifications. A quality system coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a quality system coordinator's salary.

   Average quality system coordinator salary

   $64,418yearly

   $30.97 hourly rate

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   Entry-level quality system coordinator salary

   $47,000 yearly salary

   Updated December 20, 2025

4. Writing a quality system coordinator job description

   A good quality system coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a quality system coordinator job description:

   Quality system coordinator job description example

   Support maintenance and improvement of the quality system in support of the site.
   Perform visual and documentation inspections on incoming parts, electronic assemblies and mechanical hardware.
   Maintains the Quality Records matrix and organizes quality records for transfer to an off-site source.
   Inspect outside processing orders for compliance to requirements
   Identify internal control issues/exceptions and ensure they are well-defined, root causes analyzed and discussed and agreed with management
   Manages Calibration Logs, POs, and schedules outside calibration houses as necessary to ensure compliance to ISO requirements.
   Investigates problems and develops disposition and corrective actions for recurring discrepancies of equipment
   Interfaces with manufacturing, engineering, customer, vendor and subcontractor representatives to support and/or facilitate resolution of product/equipment quality issues.
   Manages site corrective action logs and schedules weekly meetings to address outstanding corrective actions
   Interface and communicate effectively, both orally and in writing, with personnel.
   Conducting ESD and FOD audits and generates reports.
   Verifies that product is manufactured to the latest applicable configuration documentation. May participate in physical configuration audits.
   Prepare Nonconformance Reports for the Material Review Board.
   Identify, maintain, control and process non-conforming material.
   Certify and assists in maintaining ESD stations, logs, and monitor employee ESD compliance.
   May support the Material Review Board (MRB)
   Assist in defect tracking and evaluation process, including trend evaluation to reduce recurrences. (As directed by the Q.A. Manager)
   Assist in the implementation of ISO 9000/AS9100, and Procedure Development.
   Tracks procedure updates for approvals
   Manages site training matrix and requirements, scheduling and delivering training as required to maintain compliance.
   Ensures the quality management system and records are kept up to date and conform to ISO9001/AS9100, DCMA, and other relevant standards as required.
   Executes internal audits competently and with minimal supervision
   Material Requirements Planning (MRP) software usage
   An understanding of the requirements and ability to conduct quality audits and generate audit reports.
   Ability to calculate monthly Key Process Indicators
   Experience with 8D Problem Solving desired
   
   Education:
   
   High School Diploma or equivalent with 4 years of prior relevant experience or 2 years post-Secondary/Associates Degree with 0 to 2 years of prior related experience.
   Candidate must have 2-3 years of quality system experience (ISO9001 or AS9100).
   Experience in heavily regulated industry is required (Aerospace, Space, Medical and / or Defense industry experience is preferred).
   Familiar with Microsoft Office (Excel, Word, Power Point)

   Copy this example

   

5. Post your job

   To find quality system coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any quality system coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level quality system coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your quality system coordinator job on Zippia to find and recruit quality system coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting quality system coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new quality system coordinator

   Once you have selected a candidate for the quality system coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new quality system coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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