How to hire a quality systems technician

How to hire a quality systems technician, step by step

Here's a step-by-step quality systems technician hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a quality systems technician job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new quality systems technician
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a quality systems technician, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A quality systems technician's background is also an important factor in determining whether they'll be a good fit for the position. For example, quality systems technicians from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of quality systems technicians and their corresponding salaries.

   Type of Quality Systems Technician	Description	Hourly rate
   Quality Systems Technician	Industrial engineering technicians help industrial engineers implement designs to use personnel, materials, and machines effectively in factories, stores, healthcare organizations, repair shops, and offices. They prepare machinery and equipment layouts, plan workflows, conduct statistical production studies, and analyze production costs.	$11-28
   Validation Technologist	A validation technologist works with a process chief and applies validation methods to complete tasks and carry out installations. They perform operational protocol duties and do reviews daily... Show more	$18-31
   Process Control Technician	Process control technicians require strong skills in PLC, process control systems, troubleshooting, calibration, and a desire for continuous improvement in addition to other skills. Those who choose this career path will be called to work with automated process control systems and assist in designing, creating, testing, and implementing process control panels.	$19-32

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Quality System
   • ISO
   • FDA
   • Quality Audits
   • Sops
   • GMP
   • Food Safety
   • Quality Procedures
   • Internal Audit
   • SPC
   • R
   • Continuous Improvement
   • Customer Complaints
   • Product Releases

   Check all skills

   Responsibilities:

   • Manage document control including initiating and revising procedures, QA approval and implementation of documents.
   • Conduct internal quality and GMP audits and involvement in ISO and customer audits with responsibilities including report/documentation preparation.
   • Conduct pre-start sanitation GMP inspection on all process lines.
   • Train involve individuals to ISO standards and require procedures to insure continuity of operations by stabilizing quality practices.
   • Ensure adherence to SPC requirements and oversee data collections to communicate require adjustments and/or corrections to management and engineering teams.
   • Evaluate Rockwell Collins or supplier products and processes.

3. Make a budget

   Including a salary range in your quality systems technician job description is one of the best ways to attract top talent. A quality systems technician can vary based on:

   • Location. For example, quality systems technicians' average salary in north carolina is 50% less than in hawaii.
   • Seniority. Entry-level quality systems technicians 59% less than senior-level quality systems technicians.
   • Certifications. A quality systems technician with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a quality systems technician's salary.

   Average quality systems technician salary

   $38,532yearly

   $18.52 hourly rate

   ---

   Entry-level quality systems technician salary

   $24,000 yearly salary

   Updated December 14, 2025

4. Writing a quality systems technician job description

   A good quality systems technician job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a quality systems technician job description:

   Quality systems technician job description example

   Quality Systems Technician
   
   Location: Franklin, Wisconsin
   
   Essential Duties and Responsibilities
   
   The Quality Systems Technician will assist with the implementation of a new Quality Management System software (Compliance Quest), with an emphasis on the document control and training modules. This position will be responsible for running reports, creating spreadsheets, preparing data/documents for transfer, and assisting with document revision to reflect the new system. This position may also assist Document Control with an improvement initiative to combine two document sets.
   
   Essential Functions:
   
   * Comply with the Sientra quality system requirements as well as any applicable regulatory requirements.
   * Comply with all health and safety regulations, policies and work practices.
   * Run reports and create data tables for information transfer from one system to the other.
   * Verify training data within the current system against HR reports.
   * Assist with verification and modification of training plans.
   * Upload/send documents for implementation in the new system.
   * Support validation and implementation by running test scripts and testing system customizations.
   * Revise documents as required to reflect the new system or as assigned per the improvement initiative.
   * Support company goals and objectives, policies and procedures, and applicable regulations.
   * Perform other duties as assigned.
   
   Education and/or Experience:
   
   * Associates degree; 2 years related experience in the medical device industry preferred; or equivalent combination of education and experience.
   * Experience working within a quality management software preferred; or ability to learn/adapt to new software quickly.
   * Ability to read and understand work instructions, and operating procedures.
   * Proficiency in basic databases and Microsoft Office.
   * Excellent communication skills.
   * Must be detail oriented.
   
   Physical Demands and Work Environment
   
   The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   While performing the duties of the job, the employee is regularly required to sit, talk and hear, stand, walk, climb or balance in conditions that include stairs, uneven ground, walking between buildings, etc. Normal vision is required for this job (with corrective lenses if necessary). The work environment is quiet.
   
   This description contains the essential functions necessary to evaluate the position. It is not intended and should not be used as an exhaustive list of all responsibilities, skills or efforts.
   
   FLSA Status: Non-Exempt

   Copy this example

   

5. Post your job

   There are a few common ways to find quality systems technicians for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your quality systems technician job on Zippia to find and recruit quality systems technician candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit quality systems technicians, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new quality systems technician

   Once you've decided on a perfect quality systems technician candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new quality systems technician first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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