How to hire a receiving coordinator

How to hire a receiving coordinator, step by step

Here's a step-by-step receiving coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a receiving coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new receiving coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The receiving coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect receiving coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents receiving coordinator salaries for various positions.

   Type of Receiving Coordinator	Description	Hourly rate
   Receiving Coordinator	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$12-19
   Logistics Clerk	Logistics clerks are professionals who are responsible for regulating the supply chain of an organization by performing administrative tasks such as monitoring inventory levels, arranging transportation methods, and managing shipping schedules. These clerks are required to ensure that electronic or paper files are kept accurately and up-to-date so that they can track orders and answer billing questions... Show more	$12-19
   Shipper Receiver	A shipper receiver is responsible for processing and packaging items for shipment and receiving incoming merchandise for warehouse storage. Shipper receivers assist in loading and unloading items from the distribution trucks, checking inventory receipts, inspecting the quality and quantity of the items, preparing shipping documents, and ensuring the cleanliness and orderliness of storage areas... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Hand Tools
   • Data Entry
   • Purchase Orders
   • Customer Service
   • Inventory Control
   • Cycle Counts
   • ISO
   • Computer System
   • Sales Floor
   • ERP
   • Inbound Shipments
   • Inbound Freight
   • Inbound Materials
   • QA

   Check all skills

   Responsibilities:

   • Develop and implement lean processes to manage the economical and efficient coordination of interdepartmental logistics.
   • Verify materials coming in against BOL.
   • Enter information about incoming steel into a computer using the AS400 program.
   • Scan paperwork using RF unit scanner to verify product number and count from pallet.
   • Receive all incoming shipping documents into the AS400 ensuring all information is present and accurate.
   • Register receivers in WMS (warehouse management system) to allow forklift drivers to receive product.

3. Make a budget

   Including a salary range in your receiving coordinator job description is one of the best ways to attract top talent. A receiving coordinator can vary based on:

   • Location. For example, receiving coordinators' average salary in south dakota is 36% less than in washington.
   • Seniority. Entry-level receiving coordinators 34% less than senior-level receiving coordinators.
   • Certifications. A receiving coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a receiving coordinator's salary.

   Average receiving coordinator salary

   $16.15hourly

   $33,588 yearly

   ---

   Entry-level receiving coordinator salary

   $27,000 yearly salary

   Updated December 15, 2025

4. Writing a receiving coordinator job description

   A good receiving coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a receiving coordinator job description:

   Receiving coordinator job description example

   JOB CLASSIFICATION Non-Exempt, Full-time - 35 hours

   DEPARTMENT: Youth Services Division /Montgomery Co.

   REPORTS TO: Director of Operations

   ______________________________________________________________________________

   SUMMARY:

   Responsible for unloading and safely storing large food deliveries. Coordinates food packing and order fulfillment. Coordinates food delivery and receiving logistics. Helps coordinate transport/storage of food in satellite storage sites. Assists in inventory management and food pantry operations and client service delivery. Coordinates home deliveries.

   
   

   PRINCIPLE DUTIES AND RESPONSIBILITIES

   Unloads trucks, breaks down and stores large deliveries safely and efficiently.

   Create maximum capacity for food pantry operations to respond with high mission impact to dynamic community need with fast delivery unloading and client centered distribution

   Coordinates food delivery/receiving logistics

   Assists with home food delivery logistics as needed- outreach to senior citizens/marginalized communities

   Coordinates food package order fulfillment with volunteer support

   Assists Distribution Coordinator with inventory management/ warehouse orders/ space optimization

   Assists in special arrangements for special events at center, such as setting up tables, group tents, chairs and cleaning up.

   Assist with seasonal deliveries and distributions during Thanksgiving and Christmas as well as various deliveries throughout the year to the center.

   Maintains a positive and professional relationship with co-workers, visitors, vendors, consultants, children and parents.

   Performs other duties and tasks as assigned by Supervisor.

   KNOWLEDGE, SKILLS AND ABILITIES:

   Knowledge of and orientation to the philosophy of the Agency as presented in the Mission Statement/Knowledge and adherence to Universal Precautions procedures.

   Ability to work independently with minimal supervision.

   Bilingual Spanish/English fluency preferred

   Driver's license and own transportation

   Ability to acclimate well to changing tasks and priorities.

   Ability to establish and maintain a positive and professional relationship with co-workers, clients, and visitors; cultural sensitivity and ability to relate well and effectively in a diverse workplace and with a diverse client population.

   Requires a minimum of a high school diploma or G.E.D. certification.

   Ability to lift/carry weighted material of 50 pounds often, 40 pounds regularly

   
   

   Proposed Schedule:

   Mon 8:30-1:00

   Tues 8:00-1:30

   Wed 8:00-7:00

   Thurs 8:00-5:30

   Fri 8:00-2:00

   
   
   Job Posted by ApplicantPro
   

   Copy this example

   

5. Post your job

   To find receiving coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any receiving coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level receiving coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your receiving coordinator job on Zippia to find and recruit receiving coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting receiving coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new receiving coordinator

   Once you have selected a candidate for the receiving coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new receiving coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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