How to hire a receptionist/accounts receivable

How to hire a receptionist/accounts receivable, step by step

Here's a step-by-step receptionist/accounts receivable hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a receptionist/accounts receivable job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new receptionist/accounts receivable
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the receptionist/accounts receivable you need to hire. Certain receptionist/accounts receivable roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a receptionist/accounts receivable to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a receptionist/accounts receivable that fits the bill.

   Here's a comparison of receptionist/accounts receivable salaries for various roles:

   Type of Receptionist/Accounts Receivable	Description	Hourly rate
   Receptionist/Accounts Receivable	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$12-19
   Finance Clerk	Finance clerks are financial professionals who are responsible for performing various administrative tasks such as keeping financial records, preparing bills, and delivering excellent customer service. These clerks are required to process bills, checks, receipts, and other documents to ensure that they are all properly signed and distributed... Show more	$12-26
   Accounting Administrator	An accounting administrator is responsible for reviewing and analyzing account statements, managing deposits, and resolving bank discrepancies and financial disputes. Accounting administrators handle the efficient and accurate cash flow within an organization, including payroll release and filing of petty cash... Show more	$15-33

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Customer Service
   • Purchase Orders
   • Payroll
   • Vendor Invoices
   • Credit Card Payments
   • Front Desk
   • Scheduling Appointments
   • Bank Deposits
   • Multi-Line Phone System
   • Direct Calls
   • Customer Accounts
   • Accounts Receivables
   • Telephone Switchboard

   Check all skills

   Responsibilities:

   • Assist office management and staff with administrative projects/responsibilities such as managing time-sensitive projects, filing, copying, and collating materials.
   • Utilize computerize accounting software programs (QuickBooks) to perform duties and responsibilities.
   • Convert manual system to QuickBooks with custom invoicing, including tracking overdue accounts.
   • Calculate and enter payroll into system.
   • Prepare bi-weekly payroll utilizing ADP and reconcile to internal accounting system.
   • Assist office management and staff with administrative projects/responsibilities such as managing time-sensitive projects, filing, copying, and collating materials.

3. Make a budget

   Including a salary range in your receptionist/accounts receivable job description is one of the best ways to attract top talent. A receptionist/accounts receivable can vary based on:

   • Location. For example, receptionist/accounts receivables' average salary in west virginia is 45% less than in alaska.
   • Seniority. Entry-level receptionist/accounts receivables 34% less than senior-level receptionist/accounts receivables.
   • Certifications. A receptionist/accounts receivable with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a receptionist/accounts receivable's salary.

   Average receptionist/accounts receivable salary

   $16.35hourly

   $34,003 yearly

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   Entry-level receptionist/accounts receivable salary

   $27,000 yearly salary

   Updated December 5, 2025

4. Writing a receptionist/accounts receivable job description

   A good receptionist/accounts receivable job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a receptionist/accounts receivable job description:

   Receptionist/accounts receivable job description example

   Accounts Payable / Receptionist
   
   Conway, AR
   
   WestRock makes consumer and corrugated packaging solutions that give our customers a winning edge in the global marketplace. We partner closely with customers on everything from beverage packs and pizza boxes to trigger sprayers and fragrance pumps to paperboard used for a wide variety of packaging and shipping containers. We consider ourselves to be part of their team - as we strive for continuous improvement together.
   
   Accounts Payable / Receptionist (Food & Beverage)
   
   The Accounts Payable / Receptionist position requires a knowledge of company policies and procedures. Responsible for greeting customers and vendors, answering phones, mail and overnight shipments. Responsible for vendor payments and month end reports. Reconciliation of Company credit card transactions.
   
   Duties and Responsibilities
   
   - Answer incoming calls
   
   - Log incoming packages/process outgoing overnight shipments
   
   - Vendor/Contractor safety guidelines
   
   - Track/record all receiving/shipping documentation
   
   - Processing all invoices for payment, research problems, check vendor statements
   
   - Receiving/Creating Purchase Orders
   
   - Allocating credit card purchases
   
   - Distribute paychecks
   
   - Maintain files for all accounts payable transactions
   
   - Meeting deadlines for month end reporting
   
   Requirements/ Job Skills
   
   - Detailed Oriented
   
   - Good oral and written communication skills
   
   - Strong organizational skills - Multi-taking is a must.
   
   - Strong Computer Skills (Excel, Word, Access)
   
   - JDE experience a plus
   
   - Knowledge of general accounting practices
   
   - Flexibility
   
   If this sounds great to you and you think you fit in, please submit your application. We want to hear from you!
   
   WestRock Company is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce: Minorities/Females/ Disabled/Veterans
   
   Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
   
   The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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5. Post your job

   To find the right receptionist/accounts receivable for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with receptionist/accounts receivables they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit receptionist/accounts receivables who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your receptionist/accounts receivable job on Zippia to find and recruit receptionist/accounts receivable candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with receptionist/accounts receivable candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new receptionist/accounts receivable

   Once you've found the receptionist/accounts receivable candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new receptionist/accounts receivable. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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