Records management analyst job description
Updated March 14, 2024
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Example records management analyst requirements on a job description
Records management analyst requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in records management analyst job postings.
Sample records management analyst requirements
- Bachelor's degree in Records Management or related field
- 3+ years of experience in records management or related field
- Proficiency in filing and records management best practices
- Knowledge of industry-specific regulations and standards
- Proficiency with records management software
Sample required records management analyst soft skills
- Excellent organizational skills
- Strong attention to detail
- Excellent problem-solving skills
- Ability to communicate effectively with stakeholders
- Ability to work in a fast-paced environment
Records management analyst job description example 1
City of San Diego records management analyst job description
JOB INFORMATION
See NOTE(S) below for future wage increases and/or additional compensation opportunities.
Records Management Analyst positions plan, organize and implement all document control procedures for an automated records control system; analyze paper and document flow patterns and recommend changes and improvements to work processes to control and optimize document processing; oversee and coordinate the collection, indexing, imaging, storage and traceability of documents; prepare flow charts and procedures manuals depicting the steps for document control and storage; study and develop records retention schedules based on legal, historical, departmental and other requirements; ensure the access and availability of documents to appropriate parties while maintaining the security of documents and the records management system; study administrative problems with the records management unit; make appropriate recommendations and alterations to unit configuration and procedures; provide technical expertise in the development of vital records listing; compile and maintain records system documentation; develop and maintain the division or department technical libraries; act as a liaison between the division or department and others on records matters; respond to subpoenas and other official requests for records; serve as the records expert in litigation processes and establish protocols to handle attorney/client and other proprietary documents; review, evaluate and select various records management program software and hardware; coordinate data systems analysis and hardware purchases with consultants and department data systems staff; prepare cost benefit and other analyses for system development, upgrade and process improvement; supervise records management and technical staff; manage the records management unit budget; and perform other duties as assigned.
NOTES:
* The following wage increase is scheduled to take effect for Records Management Analyst: 5% effective 4/1/23.
* Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
MINIMUM REQUIREMENTS
You must meet the following requirements on the date you apply, unless otherwise indicated.
EDUCATION/EXPERIENCE: You must meet ONE of the following options:
* Bachelor's Degree or equivalent education (i.e., minimum completed units = 120 semester/180 quarter) AND two years of full-time professional records management experience in at least ONE of the following: Management of a Records Management program; records creation and use; active records systems; inactive records systems; records appraisal, retention and disposal; records protection; records and information management technology.
* A valid certification as a Certified Records Manager (C.R.M.) from the Institute of Certified Records Managers (I.C.R.M.).
See NOTE(S) below for future wage increases and/or additional compensation opportunities.
Records Management Analyst positions plan, organize and implement all document control procedures for an automated records control system; analyze paper and document flow patterns and recommend changes and improvements to work processes to control and optimize document processing; oversee and coordinate the collection, indexing, imaging, storage and traceability of documents; prepare flow charts and procedures manuals depicting the steps for document control and storage; study and develop records retention schedules based on legal, historical, departmental and other requirements; ensure the access and availability of documents to appropriate parties while maintaining the security of documents and the records management system; study administrative problems with the records management unit; make appropriate recommendations and alterations to unit configuration and procedures; provide technical expertise in the development of vital records listing; compile and maintain records system documentation; develop and maintain the division or department technical libraries; act as a liaison between the division or department and others on records matters; respond to subpoenas and other official requests for records; serve as the records expert in litigation processes and establish protocols to handle attorney/client and other proprietary documents; review, evaluate and select various records management program software and hardware; coordinate data systems analysis and hardware purchases with consultants and department data systems staff; prepare cost benefit and other analyses for system development, upgrade and process improvement; supervise records management and technical staff; manage the records management unit budget; and perform other duties as assigned.
NOTES:
* The following wage increase is scheduled to take effect for Records Management Analyst: 5% effective 4/1/23.
* Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
MINIMUM REQUIREMENTS
You must meet the following requirements on the date you apply, unless otherwise indicated.
EDUCATION/EXPERIENCE: You must meet ONE of the following options:
* Bachelor's Degree or equivalent education (i.e., minimum completed units = 120 semester/180 quarter) AND two years of full-time professional records management experience in at least ONE of the following: Management of a Records Management program; records creation and use; active records systems; inactive records systems; records appraisal, retention and disposal; records protection; records and information management technology.
* A valid certification as a Certified Records Manager (C.R.M.) from the Institute of Certified Records Managers (I.C.R.M.).
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Records management analyst job description example 2
Octo records management analyst job description
Octo is an industry-leading, award-winning provider of digital services for the federal government. Octo specializes in providing agile software engineering, user experience design, cloud services, and digital strategy services that address government's most pressing missions. Octo delivers intelligent solutions and rapid results, yielding lower costs and measurable outcomes.
Our team is what makes Octo great. At Octo you'll work beside some of the smartest and most accomplished staff you'll find in your career. Octo offers fantastic benefits and an amazing workplace culture where you will feel valued while you perform mission critical work for our government. Voted one of the region's best places to work multiple times, Octo is an employer of choice!
Job Description
You...
You are a Records Management Analyst with a background in supporting Federal Clients in implementing a records management program. You are comfortable working in a collaborative environment with agency customers at the senior management/executive level. You will be responsible for facilitating strategy development, implementation and process improvement efforts requiring a mastery of technical subject matter; working on physically conducting records inventories; and conducting training sessions. You will be working with a team of consultants and analysts supporting these efforts.
Us...
We were founded as a fresh alternative in the Government Consulting Community and are dedicated to the belief that results are a product of analytical thinking, agile design principles and that solutions are built in collaboration with, not for, our customers. This mantra drives us to succeed and act as true partners in advancing our client's missions.
Program Mission...
Treasury's Office of D.C. Pensions (ODCP) mission is to implement the Secretary's responsibilities under Title XI of the Balanced Budget Act of 1997. The responsibilities are to make timely and accurate benefit payments associated with the District of Columbia retirement programs for police officers and firefighters, teachers, and judges by managing investments, providing oversight and program management, and ensuring funding is available for future payments.
Skills & Requirements
Requirements...
Background in government records management requirements and practices Expertise in the records management lifecycle Expertise in implementing a records management program from inception Expertise conducting records management inventories Expertise in preserving and documenting government and historical records in accordance with the National Archives and Records Administration requirements, including retention and electronic solutions such as SharePoint Strong analytical and research skills Strong facilitation and documentation skills Strong written and verbal communication skills Ability to quickly read and comprehend complex subject matter to understand facts and their application, implications, and impacts to achieving the objectives of the task order
Desired Skills:
Prior experience using MS SharePoint Able to clearly communicate and provide positive recommendation of improvements to existing records management practices
Years of Experience
: 5+ years of experience or more
Education
: Bachelors Degree
Location
: Washington DC
Clearance
: US Citizenship with the ability to obtain a Treasury Public Trust
Octo is an Equal Opportunity/Affirmative Action employer. All qualified candidates will receive consideration for employment without regard to disability, protected veteran status, race, color, religious creed, national origin, citizenship, marital status, sex, sexual orientation/gender identity, age, or genetic information. Selected applicant will be subject to a background investigation.
Our team is what makes Octo great. At Octo you'll work beside some of the smartest and most accomplished staff you'll find in your career. Octo offers fantastic benefits and an amazing workplace culture where you will feel valued while you perform mission critical work for our government. Voted one of the region's best places to work multiple times, Octo is an employer of choice!
Job Description
You...
You are a Records Management Analyst with a background in supporting Federal Clients in implementing a records management program. You are comfortable working in a collaborative environment with agency customers at the senior management/executive level. You will be responsible for facilitating strategy development, implementation and process improvement efforts requiring a mastery of technical subject matter; working on physically conducting records inventories; and conducting training sessions. You will be working with a team of consultants and analysts supporting these efforts.
Us...
We were founded as a fresh alternative in the Government Consulting Community and are dedicated to the belief that results are a product of analytical thinking, agile design principles and that solutions are built in collaboration with, not for, our customers. This mantra drives us to succeed and act as true partners in advancing our client's missions.
Program Mission...
Treasury's Office of D.C. Pensions (ODCP) mission is to implement the Secretary's responsibilities under Title XI of the Balanced Budget Act of 1997. The responsibilities are to make timely and accurate benefit payments associated with the District of Columbia retirement programs for police officers and firefighters, teachers, and judges by managing investments, providing oversight and program management, and ensuring funding is available for future payments.
Skills & Requirements
Requirements...
Background in government records management requirements and practices Expertise in the records management lifecycle Expertise in implementing a records management program from inception Expertise conducting records management inventories Expertise in preserving and documenting government and historical records in accordance with the National Archives and Records Administration requirements, including retention and electronic solutions such as SharePoint Strong analytical and research skills Strong facilitation and documentation skills Strong written and verbal communication skills Ability to quickly read and comprehend complex subject matter to understand facts and their application, implications, and impacts to achieving the objectives of the task order
Desired Skills:
Prior experience using MS SharePoint Able to clearly communicate and provide positive recommendation of improvements to existing records management practices
Years of Experience
: 5+ years of experience or more
Education
: Bachelors Degree
Location
: Washington DC
Clearance
: US Citizenship with the ability to obtain a Treasury Public Trust
Octo is an Equal Opportunity/Affirmative Action employer. All qualified candidates will receive consideration for employment without regard to disability, protected veteran status, race, color, religious creed, national origin, citizenship, marital status, sex, sexual orientation/gender identity, age, or genetic information. Selected applicant will be subject to a background investigation.
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Updated March 14, 2024
Updated March 14, 2024