Regional administrative assistant job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!
ELS is hiring for the position of Regional Administrative Assistant in Phoenix, Arizona.

What you'll do:

The Regional Administrative Assistant provides clerical and administrative support to the regional executives including VPs and SVP. This position manages calendars, maintains files, plans meetings and events, prepares presentations and works on ad hoc projects.

Your job will include:


Write and distribute reports and business correspondence. Update and maintain sales license records for the region. Coordinate travel for executives and managers. Instruct and supervise part-time and temporary employees as needed. Plan and coordinate regional manager summits. Maintain capital expenditure files and records. Assist community personnel and direct them to appropriate departments as necessary. Help foster a collaborative team environment. Coordinate compliance with human resources, risk management and accounting policies and procedures.



Skills & experience you need:



Bachelor's degree, or an equivalent combination of education and experience. 5+ years of experience as an Executive Assistant preferred. Strong Microsoft Office Suite skills, as well as the ability to perform word processing and data entry. Detail oriented with strong written and verbal communications skills. Ability to manage multiple projects simultaneously and prioritize appropriately. Ability to effectively present information and respond in a timely and direct manner to questions from managers, clients, vendors, customers and the general public. Experience working in a residential property management environment is beneficial.


In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.

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Career Opportunities: Regional Administrative Assistant (2033101)


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Style is never in short supply at our more than 500 HomeGoods stores and we are constantly on a mission to provide the little surprises and extra touches that make a house feel like home. Same with working here. Our environment is ever-changing, yet always encouraging. Every shift is a new opportunity to Discover Different.

Posting Notes: HomeGoods Region 3 || 43460 Ridge Park Dr || Irvine || CA || 92590

Provides advanced administrative support requiring a broad and comprehensive knowledge of company polices, proce dures and practices. Independently ensures office systems and divisional procedures, policies and practices are admi nistered effectively. Interfaces with a variety of internal and external customers on a variety of issues which require tac t and diplomacy. May provide functional guidance and training to other associates within the Division.Reports into a V P or SVP.

At HomeGoods, we embrace the unknown - with new products, new challenges and new ways to make a house a home. Our products add little, special touches to customers' lives and our people do the same for each other. Everyone supports each other to Discover Different - here and throughout the entire TJX family, which includes TJ Maxx, Marshalls, Sierra, and Homesense.

Discover Different means we embrace each other's differences and unique perspectives. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Posting Notes: HomeGoods Region 3 || 43460 Ridge Park Dr || Irvine || CA || 92590

We have an immediate opening for a Regional Administrative Assistant /Office Coordinator to provide all administrative support services for a fast-paced, growing office of engineering and design professionals in our LA office. However, you will be responsible for the four West Coast offices of Los Angeles, San Diego, San Francisco, and Los Vegas.
Primary responsibilities include:

+ General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receive/route/handle all incoming/outgoing mail and deliveries; travel arrangements for senior staff; schedule conference rooms

+ Take initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support to all staff including typing, copying, binding, coordinating calendars/scheduling, general and project filing and archiving

+ Assist project accountant, corporate finance and human resources as needed - will assist with payables, and new employee set up.

+ Assist with business development administrative activities as needed, such as proposal editing, editing, and binding. As well as helping our Buisness Development Manager to coordinate and plan events for client related activities.

+ Assists cooperate facilities group with building access, building operation and other items that may occur such as office relocations.

+ Maintain appearance and organization of all public spaces including conference rooms, break rooms, casual meeting areas, and serve as liaison (with Managing Director and Facilities Manager) with property management company/landlord and other supply vendors and coordinate facility related projects.

+ Assist with internal and external activities such as staff activities, in office lunches, trainings, and social events as needed.

+ Travel to each of the office you will be responsible for will be expected and should occur quarterly as needed. These trips should only be for a night or 2 at each location.

+ Walter P Moore has moved to a hybrid remote work schedule. While the staff will be in approximately 50% of the time it is expected that this role will require more presents in the office. We would expect you to be in the office at least 4 days but may not have to be the full 8 hours a day. Some activities can be done from home however please expect around 32 hours a week in the office.

Perform other duties as required

+ Excellent verbal and written communication skills with staff, management, and clients

+ Exceptionally organized

+ Ability to plan, manage, prioritize, coordinate work flow, and successfully execute multiple tasks

+ Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

+ Proven competence in managing all administrative activities and needs of a small office environment

+ 3+ years' relevant experience

+ Qualified candidates will exhibit a client-service-oriented (internal and external) and "whatever it takes, can-do" attitude

Preferred candidates will have:

+ A/E/C industry experience and knowledge

+ Associates Degree or Four-Year College Degree

+ Some marketing and business development support skills

+ Experience and ability to use Adobe Creative Suite (specifically InDesign) is preferred

Walter P Moore is an equal employment opportunity employer, and provides equal employment opportunities (including offering competitive compensation and benefit packages) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to any characteristic protected by federal, state or local laws.

Walter P Moore is an international company of engineers, innovators, and creative people who solve some of the world's most complex structural and infrastructural challenges. Providing structural, diagnostics, civil, traffic, transportation engineering, and parking consulting services, we engineer solutions that are cost- and resource-efficient, forward-thinking, and help support and shape our communities. Founded in 1931, we are headquartered in Houston, Texas and have more than 700 professionals working across 21 U.S. offices and 6 international locations.

OP #: 2022-2517

External Company URL: www.walterpmoore.com