Post job

How to hire a rental coordinator

Rental coordinator hiring summary. Here are some key points about hiring rental coordinators in the United States:

  • There are currently 10,109 rental coordinators in the US, as well as 17,270 job openings.
  • Rental coordinators are in the highest demand in Columbus, OH, with 5 current job openings.
  • The median cost to hire a rental coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new rental coordinator to become settled and show total productivity levels at work.

How to hire a rental coordinator, step by step

To hire a rental coordinator, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a rental coordinator:

Here's a step-by-step rental coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a rental coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new rental coordinator
  • Step 8: Go through the hiring process checklist
jobs
Post a rental coordinator job for free, promote it for a fee
  1. Identify your hiring needs

    The rental coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A rental coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, rental coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    The following list breaks down different types of rental coordinators and their corresponding salaries.

    Type of Rental CoordinatorDescriptionHourly rate
    Rental Coordinator$14-23
    District SupervisorA district supervisor organizes and manages employees' weekly work schedules, balances and controls the payroll budget, and ensures that the company documentation procedures are met. They also maintain and verify payroll information... Show more$20-50
    Inside Sales SupervisorThe inside sales supervisors manage a team of highly trained sales professionals by merging all in-store techniques of reaching out and engaging prospective customers via phone calls and emails only, and by acting as a liaison between the customer and the company as they sell products and services to customers remotely. Their primary role is to hire sales staff and educate them about the products and services they are selling and evaluate their performance if their goals are met... Show more$15-34
  2. Create an ideal candidate profile

    Common skills:
    • Customer Service
    • Logistics
    • Rental Agreements
    • Construction Equipment
    • Data Entry
    • Rental Fleet
    • Reservations
    • Customer Satisfaction
    • Inventory Control
    • Invoice
    • Phone Calls
    • Caterpillar
    • Equipment Availability
    • Purchase Orders
    Check all skills
    Responsibilities:
    • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
    • Coordinate all work order assessment, dispatch, scheduling, invoice receipt and payment upon resolution.
    • Facilitate the sale of equipment through record management, purchase order issuance, invoice processing, and document retention.
    • Assist customers with all power system rental needs by setting reservations, creating contracts, and invoicing monthly and final billings.
    • Orchestrate transportation and installation logistics of equipment and cable transportation to clients.
    • Develop and facilitates: meetings, coordinates event logistics, scheduling and participant communication.
  3. Make a budget

    Including a salary range in your rental coordinator job description is one of the best ways to attract top talent. A rental coordinator can vary based on:

    • Location. For example, rental coordinators' average salary in arkansas is 42% less than in new york.
    • Seniority. Entry-level rental coordinators 38% less than senior-level rental coordinators.
    • Certifications. A rental coordinator with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a rental coordinator's salary.

    Average rental coordinator salary

    $38,270yearly

    $18.40 hourly rate

    Entry-level rental coordinator salary
    $30,000 yearly salary
    Updated January 22, 2026
  4. Writing a rental coordinator job description

    A good rental coordinator job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a rental coordinator job description:

    Rental coordinator job description example

    • 3 years proven experience in a similar role.

    • Background in aerial, construction equipment, and heavy & light duty trucks

    • Valid Driver’s License required

    • Extremely detail oriented and accurate.

    • Must be able to work in a fast-paced environment

    • Setting priorities and adapting to changing work priorities.

    • Must be self-sufficient and driven.

    • Meeting deadlines and schedules.

    • Professional personal appearance

    • Strong attendance record

    • General mechanical aptitude and experience with parts required. Knowledge of hydraulic, heavy equipment, diesel truck and/or farm equipment preferred.

    • Computers and Electronics — General aptitude in working with common computer software (MS Office Suite, internet, etc.) to process orders. Knowledge of inventory software (FishBowl, etc.) to process purchase orders and tracking inventory helpful.

    • Knowledge of principles and processes for providing a positive service experience. This includes internal client needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

    • Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

    • This job requires "people" skills and a genuine desire to service the client. A positive attitude and willingness to maintain a professional demeanor with clients and team members is essential to this position

    • Ability to see things in close proximity whether through natural or corrected vision

    • Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

    • Talk to others to convey information effectively

    • Understand written sentences and paragraphs in work related documents

    • Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

    • Monitor/Assess performance of yourself, other individuals, or organizations to make improvements or take corrective action

    • Communicate effectively in writing as appropriate for the needs of the audience

    Identify complex problems and reviewing related information to develop and evaluate options and implement solutions

    BENEFITS

    • 401(k) with Employer Match

    • Competitive Health Care

    • Dental, Vision, and Life Insurance

    • Paid Vacation, Sick and Holidays

    • STD/ LTD

    • Partner Discounts

    • Investment in Employee Development


    Equal Employment Opportunity Employer

    Custom Truck One Source provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


  5. Post your job

    There are a few common ways to find rental coordinators for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your rental coordinator job on Zippia to find and recruit rental coordinator candidates who meet your exact specifications.
    • Use field-specific websites such as salesjobs, salesheads, allretailjobs.com, sales trax.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting rental coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new rental coordinator

    Once you've selected the best rental coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

    You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

    Once that's done, you can draft an onboarding schedule for the new rental coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
    Sign up to download full list

How much does it cost to hire a rental coordinator?

Recruiting rental coordinators involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

The median annual salary for rental coordinators is $38,270 in the US. However, the cost of rental coordinator hiring can vary a lot depending on location. Additionally, hiring a rental coordinator for contract work or on a per-project basis typically costs between $14 and $23 an hour.

Find better rental coordinators in less time
Post a job on Zippia and hire the best from over 7 million monthly job seekers.

Hiring rental coordinators FAQs

Search for rental coordinator jobs

Ready to start hiring?