Safety administrator assistant job description

Secretarial/Clerical/Secretary


Date Posted:

10/5/2022


Location:

LCSD Police Department


Closing Date:

10/12/2022
Administrative Assistant/LCSD Public Safety Department


Position Purpose

Under the direct supervision of the Police Department Head, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.


Essential Functions
:
Composes documents (e.g., correspondence, bulletins, reports) for Department Head or other Department staff for the purpose of requesting or providing information, confirming events, etc. Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees and others regarding activities, events or other work-related matters. Assists in coordinating Department activities and functional responsibilities related to subject areas over which the Department has oversight. Attends Department and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions. Assists in maintaining the daily/weekly/monthly calendar of the Department Head for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. Assists in planning and scheduling department events and activities, and maintaining calendar of department events Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Answers telephone calls, and provide information and assistance to callers. Serves as liaison with outside organizations related to department activities and work. Responsible for school safety administration/planning, enforcement activities, classroom instruction in areas of expertise, and counseling referrals of students. Fixed assets manager
Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.


Equipment

Use standard office equipment such as personal computer, copy machine, fax machine, telephone.


Travel Requirements

Limited travel to and from meetings may be required.


Knowledge, Skills and Abilities
Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Knowledge of office management procedures. Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to the department (e.g., Pupil Services, Human Resources, Facilities and Business).
Physical and Mental Demands, Work Hazards
Works in standard office and school building environments. Ability to work outdoors during outdoor activities.
Qualification Profile

Hence providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:
Graduation from high school. College level coursework in business, word processing, and office procedures preferred. Associates or Bachelor's degree preferred. Successful experience with office management in related area is preferred.



**Interested applicants must complete an online non-certified application with resume' attached and SUBMIT the application prior to the closing date to be considered.

• Starting wage $20/hr+ DOE

Schedule:

• Monday - Friday
• 8AM - 5PM

Why work for us?

• Medical coverage through the LARGEST nationwide network!
• HSA with a generous company match!
• FREE online medical and mental healthcare for you and your immediate family!
• 401k contributions upon hire with immediate company match!
• 6 paid Holidays + 3 Floating Holidays (take a day off for your pet's birthday!)
• Generous Paid Time Off accrual!
• Let us thank you for your hard work with an annual bonus!

What does this job look like daily?

• Provide professional administrative support to the Safety department.
• Works with drivers to ensure they remain compliant with all federal, state, local and company regulations and policies.
• Schedule DOT physicals and random drug screen appointments for drivers.
• Responsible for managing termed driver Electronic and Paper files
• Process all incoming driver documents
• Maintain driver profiles in TMW
• Track and maintains annual MVRs
• Monitor driver Medical certification status
• Process Passenger Authorizations for drivers
• Update driver expirations in TMW as needed
• Contact drivers regarding scheduling of appointments, motorist complaints and compliance concerns.
• Book travel for drivers

Knowledge and Skills to be successful:

• Self-starter with exceptional organizational skills, meticulous attention to detail, and a self-driven commitment to task.
• Ability to work independently, problem solve, and think critically with minimal supervision.
• Ability to remain flexible and adaptable to changing priorities as the Legal department evolves.
• Ability to exercise good judgment in recognizing scope of authority.

Koch Trucking is a family-owned business, and transportation industry leader, that is continuing to experience outstanding growth! At Koch, you will benefit from a company that promotes a friendly, casual, and diverse working environment. Not only will you have the opportunity to grow and enhance your career through professional development and access to current technology, but you will also have access to robust benefits, competitive pay, and a culture that promotes mental, physical, and emotional wellbeing through several wellness programs.

Koch Trucking: Family owned, Driver Focused

Company DescriptionKoch Companies is a multi-faceted group of companies specializing in Manufacturing, Trucking and Supply Chain Management:
Koch Industries is a premier provider and merchandiser of chain, rope and accessories in North America.
Koch Trucking is one of the upper mid-west's leaders in the transportation industry.
Koch Logistics is a leading third-party logistics (3PL) company providing smarter supply chain connections through its transportation, shipping and distribution services.

With a focus on innovation, service and people, we are looking for qualified, motivated and high energy individuals to provide excellent customer service to both drivers and customers as part of the Koch Companies Family. Koch delivers you the best!

Mandatory COVID-19 guideline:

As of March 15th, 2022, all onsite JSH employees must have received the necessary doses to complete the COVID-19 vaccine series (i.e., one dose of a single-dose vaccine or all doses of a multiple vaccine series) or have been granted a qualifying exemption, or are identified as having a temporary delay as recommended by the CDC. New hires also will be required to comply with this requirement before working onsite at any JSH facility.

JOB SUMMARY

Under the direct supervision of the House Supervisor, Charge Nurse, or RN or his/her designee, provide a safe environment. The Patient Safety Assistant will provide one to one constant observation to a patient that is in danger of harming him/herself and or a danger to others if left unattended, patients that are at risk of falling or patients at risk of flight/elopement. To assist licensed personnel in the delivery of quality patient care.

ORGANIZATIONAL EXPECTATIONS

• Provides a positive and professional representation of the organization.

• Promotes culture of safety for patients and employees through proper identification, reporting, documentation, and prevention.

• Maintains hospital standards for a clean and quiet patient environment to maintain a positive patient care experience.

• Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice.

• Adheres to infection-control policies and protocols, medication administration and storage procedures, and controlled substance regulations.

• Participates in ongoing quality improvement activities.

• Maintains compliance with organization's policies, as well as established practices, protocols, and procedures of the position, department, and applicable professional standards.

• Complies with organizational and regulatory policies for handling confidential patient information.

• Demonstrates excellent customer service through his/her attitude and actions, consistent with the standards contained in the Vision, Mission, and Values of the organization.

• Adheres to professional standards, hospital policies and procedures, federal, state, and local requirements, and TJC standards and/or standards from other accrediting bodies.

• Must embrace the Studer Philosophy and Principals by conducting him/herself in a professional manner. Will be held accountable to the following Studer Philosophies and Principles:

• Patient Experience

• Communicate effectively with the Healthcare Team

• AIDET

Required Skills

JOB REQUIREMENTS

• High School Diploma or GED.

Appearance must be neat, clean and professional. Must comply with Clinical Standards of JSMC Dress code.

Required License and or Certification:

• BLS Certification-American Heart Association (Healthcare Provider) or American Red Cross (Healthcare Provider) Required. Must be current

Required Skills:

• Excellent customer service skills.

• Self-directing. Empathy for the needs of patients.

• Effective oral and written communication skills.

• Ability to communicate through spoken and written English.

• Treats patients and others with courtesy and respect, presenting a positive public image.

• Works well as a team member.

• Ensures confidentiality and security of patients' medical information

FUNCTIONAL DEMANDS

Inclement Weather: Essential

Physical Demands:

• Prolonged periods of standing and walking.

• Lifting, pushing, pulling up, transferring, repositioning patients.

• Reaching, stooping, bending, kneeling, and crouching for patient care functions.

• Ability to perform effectively in a stressful and fast-paced environment.

• Ability to successfully complete physical and agility test, all required health, and other screening tests.

ESSENTIAL FUNCTIONS

• Provides for patient's personal hygiene: gives bedpans, urinals, baths, backrubs, shampoos, and shaves, and assists with showers.

• Provides for activities of daily living: assists with meals and feeds patients; ambulates, turns, and positions patients; provides fresh water and nourishment between meals.

• Performs I&O, checks vital signs and weight, specimen collection

• Provides for comfort needs of patients.

• Works effectively as a team member in the delivery of care and assists in the orientation of new employees.

• Utilizes resources and materials in an efficient and safe manner.

• Maintains a safe and clean environment for patients and co-workers; transports patients and equipment as appropriate.

• Reports observations of a patient to the nurse caring for the patient to ensure professional assessment.

• Instills confidence in the patient by maintaining a neat and clean appearance and performing duties in a competent and caring manner.

• Shows dependability by being punctual; maintains consistent attendance.

• Maintains good working relations among all nursing unit personnel and other hospital employees through appropriate communication.

• Accepts reassignment as needed to provide necessary care for all patients.

• Floats as requested by the unit manager, director, team leader and/or supervisor/staffing coordinator.

• All other duties as assigned.

Required Experience