How to hire a scan coordinator

How to hire a scan coordinator, step by step

Here's a step-by-step scan coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a scan coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new scan coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a scan coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A scan coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, scan coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of scan coordinators.

   Type of Scan Coordinator	Description	Hourly rate
   Scan Coordinator	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$12-19
   Inventory Coordinator	An inventory coordinator specializes in overseeing the supply flow of materials in a warehouse or similar setting. It is their responsibility to manage and handle the inventory, ensuring that the quantity and quality of materials align with company standards... Show more	$13-22
   Pricing Coordinator	A pricing coordinator is responsible for conducting data and statistical analysis to determine the appropriate pricing plans according to market conditions and public demands. Pricing coordinators analyze financial and business reports to identify pricing techniques that would minimize the company's loss and maximize profits reasonably... Show more	$14-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Cleanliness
   • Math
   • Excellent Organizational
   • Store Management
   • Grocery Store
   • Customer Satisfaction
   • Front End
   • Sales Floor
   • Vendor Invoices
   • POS
   • Shelf Tags
   • UPC
   • Computer System

   Check all skills

   Responsibilities:

   • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
   • Work with bar and UPC codes on merchandise, and inventory control.
   • Bag groceries, scan produce, push carts and run the register.
   • Assist customers in the ringing and bagging of their groceries along with cash handling.
   • Perform price maintenance of all inventories utilizing point-of-sale (POS) and hand scanning equipment.
   • Input UPC, price and product description of all new products that come into the store

3. Make a budget

   Including a salary range in your scan coordinator job description is one of the best ways to attract top talent. A scan coordinator can vary based on:

   • Location. For example, scan coordinators' average salary in mississippi is 33% less than in alaska.
   • Seniority. Entry-level scan coordinators 38% less than senior-level scan coordinators.
   • Certifications. A scan coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a scan coordinator's salary.

   Average scan coordinator salary

   $15.39hourly

   $32,002 yearly

   ---

   Entry-level scan coordinator salary

   $25,000 yearly salary

   Updated December 16, 2025

4. Writing a scan coordinator job description

   A good scan coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a scan coordinator job description:

   Scan coordinator job description example

   This is a full time position. Primary responsibility is to Take Excellent Care Of Our Customers by satisfying customer's needs and expectations. This requires maintaining: price file, shelf tag accuracy, and signs for the entire store. It also requires accurately and effectively checking in DSD vendors and maintaining all documents and copies for proper accountability.
   
   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Associates must be at least 18 years of age.
   
   PERSONAL SKILLS. Exceptional interpersonal skills. Willingness to participate in and successfully complete training and to work with the team to increase customer satisfaction and sales.
   
   EDUCATION and/or EXPERIENCE. High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Must be able to understand and effectively use billing and accounting principles and processes.
   
   LANGUAGE SKILLS. Ability to read and comprehend simple instructions, short correspondence, and memos (in English). Ability to write simple correspondence (in English ). Ability to effectively present information in one-on- one and small group situations to customers, clients, and other associates of the organization who only speak English.
   
   MATHEMATICAL SKILLS. Ability to add and subtract two digit numbers and to perform these operations using units of American money and weight measurement.
   
   REASONING ABILITY. Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
   
   CERTIFICATIONS, LICENSES, REGULATIONS. Complete Company's training including but not limited to: new hire orientation, customer service network, safety, harassment, Scanning Coordinator technical skills training, Scanning Coordinator Certification, Vendor Receiving technical skills training, and Vendor Receiving Certification.
   
   PHYSICAL DEMANDS. The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The associate is occasionally required to climb or balance and stoop, kneel, or crouch. The associate must regularly lift and/or move up to 25 pounds and reaches from 6- 72 inches. Specific vision abilities required by this job include close up vision, color, and depth perception.
   
   WORK ENVIRONMENT, The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. When performing the duties of this job, the associate is occasionally exposed to wet, hot, or cold conditions,
   moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is usually moderate.

   Copy this example

   

5. Post your job

   There are a few common ways to find scan coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your scan coordinator job on Zippia to find and recruit scan coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with scan coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new scan coordinator

   Once you've selected the best scan coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new scan coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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